Kings Crescent Story Exhibition
2019-06-25 18:30 - 21:00 (Europe/London) | Unit C (vacant unit by Wallington), Murrain Road
The King’s Crescent Story Exhibition
If you missed it here are the photos of the display boards, some old photos and street sign gifts given to Jill Walker-Murrain and Patricia Sim. Sim Street and Murrain Road were named after Patricia and Peter Sim and Jill WM and Vince Murrain in honour of all of their community work on Kings Crescent.

Event advert:

‘Come and celebrate the story of the Kings Crescent Estate. We are holding an exhibition that brings together residents memories, future plans and the history of the estate over the last 200 years.’

Drinks and nibbles will be served all evening.

Timing is 6-30 until 9, in Unit C Murrain Road, 25 June 2019.

POSTPONED! Steering Group Meeting June
2019-06-26 19:00 - 20:30 | Unit C (vacant unit by Wallington), Murrain Road
This is a closed meeting for those who have applied to be part of the newly formed steering group.

Source Partnership, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com

If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.

The agenda for and minutes of the meeting will be posted here when available.

Family Fun Morning - June
2019-06-29 10:00 - 13:00 | Vince Murrrain Community Centre, N4 2GD
Come along to meet other families on Kings Crescent…All welcome!!!
Featuring:

Giant board games
Colouring
Mini sand pit
Sports
Juice bar
Snacks

Steering Group Meeting 9 July
2019-07-09 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Minutes:

1.0
Introductions and apologies
Action

1.1

Apologies were received from Natalie Crouchley

2.0
Notes of previous meeting held 16 May 2019 and any Matters Arising not elsewhere on the agenda

2.1

From 2.2 re Sainsbury’s vent. LBH are waiting for Sainsbury’s to respond with a noise report and to set out proposals to deal with the profile of the vent on the roof

2.2

From 4.2 re ITLA re-procurement. A decision has been made on the successful tenderer. RG is writing a recommendation to colleagues which will be made public by the end of July. [Post- meeting note from RG: thanks to Peter Akhurst for his assistance in the evaluation process].

2.3

From 5.2 re Unit C. RG reported that LBH are currently working on a 5 year lease to offer the preferred managers of the unit. A planning application is also being prepared to temporarily change the use from A1/A3 (retail) to A1/A3 and D1 (community use) for 5 years. This may need to go to the October Planning Committee, if there are objections. . EP asked how long the fit out might take. RG suggested 4-6 weeks. YV asked why this has taken so long. RG explained that LBH wanted to do something innovative, that there was a period of soft market testing, that the financial challenge of a loss of rent had to be considered and that the process of inviting bids for taking over the space also took time.

2.4

From 9.1 re the old boiler house. RG confirmed that the plan is to convert this to a 3 bed social rent flat.

3.0
Phase 3 & 4 update

3.1

Planning

RG reported that notification letters went out to local residents mid June, with a deadline of 7/7/19 for representations, although BB pointed out that comments to the Council will continue to be accepted up to the date of the Planning Committee. RG hopes to have the application dealt with at the 2nd October Committee. He confirmed that 6 objections to the scheme have been received so far.

EP asked if the pressure on local schools is a factor in approving the development. Few residents in the first phase of the new build got their first choice school places and the second phase will only increase demand. CP reminded the meeting that, as councillors, her and colleagues do keep a close eye on school places and demand. BB noted that some schools are under occupied due to families moving out of the area once children get to school age, so the issue may not be as severe as might be thought.

RG added that an education contribution will be included in the developer’s S106 obligations.

3.2

Construction procurement

RG reported that, in advance of the planning determination, LBH and the design team are continuing to work on detailed design issues to ensure standards are maintained and to make sure that the eventual spec. for contractors to tender on are as unambiguous as possible. This work will be completed mid September for inclusion in the Employer’s Requirements.

The procurement strategy was approved yesterday. LBH will take on the sales of the new homes themselves in order to tailor the marketing locally and to manage the risk of fluctuations in the market.

The process for the tender is as follows:
i) Expressions of Interest will be advertised by mid August with a month for interested developers to respond
ii) Those responding will be shortlisted
iii) Tender documents will be issued early October with 10 weeks for responses
iv) There will then be a period of negotiation with the successful bidder during January 2020
v) Final evaluation of tender will start around end Feb 2020
vi) This will then be presented at another Procurement Committee in May 2020 (NB this is a multi million £ contract, so LBH due diligence is very thorough).
vii) Contracts will hopefully be signed approx. June 2020
viii) There will then be 4 to 5 months for contractor’s mobilisation
ix) Start on site around October 2020

KH asked about how Brexit would affect this process if it happens 31/10, which will be during the period that bidders will be compiling their tenders. RG noted the uncertainty inherent in this and raised the prospect of bidders increasing proposed costs to cover potential risks; the negotiation with the successful tenderer will address some of the issues here.

ES commented on the length of time this is likely to take. RG responded by highlighting the statutory periods for consultation, the desire to give tenderers plenty of time to formulate their bid and the Council cttee cycle.

KH asked about the branding likely to be used by LBH Sales. RG confirmed that there will be no Clissold Quarter! The marketing will be honest but commercial. CP added that LBH will want to market the homes for sale as part of a wider community – not just on the KC estate.

CS asked about the involvement of residents in this process. Source would want residents to be able to participate in evaluating the quality aspects of the tender which might include site visits to other bidders’ schemes. RG confirmed this would be the case and he would want residents to pay particular attention to proposed construction management plans (i.e. how contractors will mitigate noise, dust, dirt, ensure site security etc.)

PS asked if it was known which southside block the refurbishment would start on. RG – no and we won’t know this until the successful contractor finalises their work programme.

PS asked if contractors will need access to homes. RG – yes, especially ground floor flats where balcony columns will be sited but also other homes in order to complete e.g. balcony installations. RG added that tenderers’ proposals for Resident Liaison staff will be crucial. JW-M highlighted the importance of asking about respite facilities and that residents need time in advance to think about what other questions they want to ask.

AA asked if, as part of the tender process it is possible to ask about suppliers and sub contractors. RG replied that bidders are often not willing to commit to providing definitive answers to this sort of question but certainly CDM and health & safety will be key areas to probe.

NJ asked if, because they built phases 1 &2, Higgins are precluded from tendering. RG – no and in fact they should be able to use their experience on KC to their advantage.

3.3

Film Unit request

RG informed the meeting that LBH Film Unit had been in touch to ask if the currently vacant part of the middle of the estate could be used by visiting film crews to park vehicles, catering vans, dressing rooms etc. The hours of use would be strictly monitored: 7.00 – 23.00 on weekdays, 8.00 – 22.30 on Saturdays and 9.00 – 22.00 on Sundays. LBH could charge film companies up to £1,000 a day. 25% of this would go to the Residents Group and 25% to LBH Regen team who could for instance use the money for fitting out/adapting Unit C. It would also be good security for the site as it will be in regular use. RG committed to publicise this well to all residents and, in response to JW-M reminding the meeting that the last time this happened the promised money didn’t materialise. RG committed to being open with the amount of funding this attracts and to the relevant proportion of it definitely being available as promised.

4.0
Phase 1 & 2 update

4.1

BT fed back that there is still a very short list of outstanding defects to deal with. There may be another 2/3 weeks still to resolve the issue with the block front doors.

YV raised the defects period at Chipping Court which, he understood was 1 year. BT confirmed that this is just for internal defects. The problem with the communal door at Chipping Ct is a latent defect and still needs resolving with Higgins. KH also mentioned smoke vent problems. BT confirmed she is aware of these faults; they should be fixed very soon. YV also mentioned problems with the floor of Chipping Court; BT will talk to him after the meeting.

BT

4.2

BT reported that the energy centre will be handed over from Higgins to LBH very soon. The Combined Heating & Power (CHP) part will still be maintained by an external organisation.

4.3

BT raised the possibility that LBH would like Kings Crescent to be part of Open House weekend in September. KCA/HHB architects will want to organise tours around the new blocks and if any residents wish to help with this, please let Bronwen know.

4.4

BT thanked those who came and contributed to the Kings Crescent Story launch. The hard copy booklet of the boards will be finalised soon and the display boards are on the KC website and still up at the windows on Unit C. BT reported that some stories are still being offered and JW-M also added another story she had received from an old tenant.

5.0
Draft statement of community support for phases 3 & 4

5.1

There was discussion about how best to incorporate a reference to the objections raised by residents at consultation events and the wording KH proposed. After contributions particularly from PD and HC, it was agreed that the following sentence be added to para 5 in the statement: “While there are some remaining objections to specific design features, on balance the majority of residents on the Steering Group endorse the overall design.” A vote was taken on adopting this wording: 12 were in favour, 2 were against using it in the statement. It was further agreed that the statement should be signed by a representative sample of residents from the RSG and PS, JW-M, EP and KH all offered to put their names to the statement.

6.0
RSG training update and feedback

6.1

CS reported that most of the RSG had been to at least one training session. Source will now organise a semi-formal evening where the Design & Access Statement will be available for members to look at. Possible date for this 5th August.

Training will still be held for contractor procurement – tba.

The July coffee afternoon will be replaced by a summer social on 25th July, 5.00 to 8.00.

BB asked that those on the RSG list who have not yet been to a meeting be contacted to ask if they do still wish to be members.

JM

7.0
Residents Group update

7.1

EP gave an update:
i) Sainsbury’s are now donating refreshments for the monthly family events
ii) There are plans to establish a Youth Group with the help of Jill’s daughter who is a Youth Worker. This may be put back to September or even later depending on progress with the Unit C lease
iii) The Residents Group had an open meeting on 6th June at which it was agreed that they will propose becoming a TRA at the September meeting. If agreed, there will be an AGM soon after to elect a committee.
iv) 13th July there will be a gardener’s tea to follow up the informal gardening event in May.
v) A trip to Walton on the Naze is planned for 21st July.
vi) The Friends of Woodberry Down hold events every Tuesday and Friday afternoons in the community centre. These are attended mostly by residents from the Manor House area, so if anyone knows of any KC residents over 50 who might like to attend, they could be encouraged to come along.
vii) EP went to a CCTV control centre open day which was very educational. She highlighted the ongoing concerns with KC cameras and the control centre staff asked for details of the hotspots. RG reported that he had also met with the CCTV staff with Housing Management to see how cameras can be re-sited to avoid being damaged or sprayed over.

8.0
Any urgent business

8.1

CP reported that Alice Whalley, vicar from one of the local churches had spoken to her about forming a local Scout Group. This could be something the Residents Group might wish to consider.

9.0
Dates of next meetings

9.1

Next meeting will be:
Tuesday 3rd September
Wednesday 9th October
Wednesday 13th November
Wednesday 18th December

All 7.00, venues to be confirmed depending on other activities in the community centre.

The Meeting closed at 8.34 pm

This is a closed meeting for those who have applied to be part of the newly formed steering group.

Source Partnership, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com
The training is mandatory so Source are running a catch-up session on 20th June for those who have missed any of the training so far. 6.30-8.30pm in the community centre.

If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.

Meeting to be held on
Tuesday 9th July 2019 starting at 7.00pm in the Vince Murrain Community Centre

AGENDA

Agenda item
Lead

1
Introductions and Apologies

Cllr Bell (Chair)

2
Notes of previous meeting held 16 May 2019 and any matters arising not elsewhere on the agenda

Cllr Bell (Chair)

3
Phase 3 & 4 update, including planning

Ron (LBH)

4
Phase 1 & 2 update

Bronwen (LBH)

5
Draft statement of community support for phases 3 & 4

Carol (Source)

6
RSG training update and feedback

Carol (Source)

7
Residents Group update

Emley (Residents Group Chair)

8
Any urgent business

Cllr Bell (Chair)

9
Dates of next meeting

Cllr Bell (Chair)

Morning Tea for Gardeners
2019-07-13 10:30 - 12:30 | Allotments area, In courtyard between Therfield, Barley, Chipping and Redbourne Courts
Bring a cuppa, garden together, share ideas/cuttings/seeds, swap produce etc.
If wanted this could continue as a regular event though the summer.
This was suggested during the Gardening morning that it would be nice to have a regular get-together in the allotments in the new build courtyard. This was originally planned for Saturday 6th July but has now changed to Saturday 13th July 10.30am.

Seaside coach trip
2019-07-21 08:45 - 19:00 | Walton-on-the-Naze
Following on from the success of the trip to Broadstairs last year, the residents group have decided to spend a proportion of the ‘Community Development Fund’ we get from Hackney on a coach trip to Walton-on-the-Naze. 55 seats are available on a first-come first-served basis. Please contact Emma Harrison to register for a place.

Family Fun Morning - July
2019-07-27 10:00 - 12:00 | Vince Murrrain Community Centre, N4 2GD
Come along to meet other families on Kings Crescent…All welcome!!!
Featuring:

Giant board games
Colouring
Mini sand pit
Sports
Juice bar
Snacks

Thank you very much to our local Sainsbury’s for donating some juice, fruit and snacks!

CANCELLED Steering Group meeting July
2019-07-30 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Dates changed – next Steering Group meeting is 3rd September
This is a closed meeting for those who have applied to be part of the newly formed steering group.

Source Partnership, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com

If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.

The agenda for and minutes of the meeting will be posted here when available.

Family Fun Morning - August
2019-08-31 10:00 - 13:00 | Vince Murrrain Community Centre, N4 2GD
The community hall is opened up by the residents group on the last Saturday of every month.
This is an opportunity to meet your neighbours and for the kids to have some fun.
We have table tennis, sports equipment, giant board games, colouring, kinetic sand, fruit, snacks and a juice bar.
All Welcome!
This month Wheely Tots will be there with their bikes for younger children and advice for families wanting to know more about cycling. See here for more information about them: http://wheelytots.com/about/
Members of the KC Residents Group will be there so pop in if you have any ideas or questions about anything happening on Kings Crescent or want to get involved in the community!

September Steering Group Meeting
2019-09-03 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Minutes
Minutes taken by John from Source Partnership. Resident surnames removed for web version.

Those Present:
Cllr. Brian Bell (BB) (Chair)
Cllr Claire Potter (CP)
Emley P (EP)
Peter S (PS)
Thomas D
Hana C
Alfred F

Peter A (PA)
Natalie C (NC)
Michael N (MN)
Peter D (PD)
Karsten H (KH)
Jill WM (JWM)
Late – Yannis V

In Attendance:
John Morris (JM)
Ron Greenwood (RG)

Source Partnership (ITLA)
LB Hackney

1.0
Introductions and apologies
Action

1.1

Apologies were received from Jo G, Nick J, Ewan S Andrew M, Bronwen T, and Carol Squires (Source).

2.0
Notes of previous meeting held 9 July 2019 and any Matters Arising not elsewhere on the agenda

2.1

From 2.1 re Sainsbury’s vent. The noise report has been supplied. LBH Planning still chasing Sainsbury’s for a response. Objections have been received from some residents.

2.2

From 2.2 re ITLA re-procurement. Source were re-appointed and new contract started 20/8 for 2 years, which can be extended if necessary.

2.3

From 2.3 re Unit C. A successful bidder has been identified but contracts still not exchanged. Planning application for additional use will be determined by 27/9; no objections received so hopefully the decision can be delegated to officers. Once the lease is signed, the space will be fitted out and in use by end October. RG hopes that the successful bidder will be able to present to the RSG on 9/10.

BB asked about a temporary licence that has been granted for an activity. RG reported that Hackney Showroom have been given a licence to use Unit C for rehearsals from 9/9 to early October but knew it had to be available for the Big Lunch on 28/9.

3.0
Phase 3 & 4 update

3.1

Planning update
A total of 27 objections have been received, most from Wallington and Kimpton Courts and mostly concerning the scale of the proposed block opposite and the potential for ASB in the courtyards. RG confirmed the expectation that the application will be heard on 2nd October.

3.2

Construction procurement
LBH are currently preparing more detailed design information for tenderers to bid on and more time will be spent on evaluating their response. As a result, the sign off of the tender documentation is delayed by approx a month. However, there will be scope to make up time if the negotiation period shrinks (period allowed for this has been quite generous).

LBH are going to carry out an exercise to photograph the current condition of all south side ground floor flat gardens; Karen Jelenje, who is working with RG as a new Project Officer is co-ordinating this with Source to take place on 19th and 23rd Sept.

RG acknowledged that progress is slow but it is felt to be better to allow more time now to detail the specification of works so that competitive and as accurate as possible costings can be obtained from bidding contractors in a very uncertain market.

PS commented on the delays and that residents are asking him about progress. RG added that detailed questions about site management, dealing with noise, dust, parking, respite facilities etc. are all being developed. These will be of particular interest to the 3 or 4 residents who form the procurement panel.

CP asked if the original start on site timing of Oct/Nov 2020 could be achieved if time is made up. RG suggested this might be possible but it is unknown how much time will be needed for contract negotiations which may delay the process.

4.0
Phase 1 & 2 update

4.1

Use of vacant area south of Murrain Road
RG circulated the T&Cs of use of the area by film crews. So far, £14,000 has been generated in fees for hiring out this space, £3,500 of which will be paid to the TRA and £3,500 will be available for Unit C to go towards running the new community facility.

RG reported that 2 written complaints were received about noise early in the morning from generators used by the film crews, so in the revised T&C’s, it is stipulated that ultra silent generators must be used and catering vehicles cannot access the site until 6.00 a.m. However, the later start has deterred some crews from using the site as they need to be up and running at 5.00 a.m. Consequently, there are no lettings in September at the moment. RG put to the RSG the option of reverting to allowing a 5.00 start in order to capitalise on what is a lucrative source of income for residents of the estate.

PA was in favour of this if it could be guaranteed that noise would be kept to a minimum. NC is a resident in Kimpton Court and she gets up early and hasn’t noticed undue noise. JW-M commented that residents can do a lot with £3,500.

CP asked if the portion of the funding that is earmarked for the new community facility has to be spent on anything specific. RG responded that it is just a condition that it has to be used towards running the facility.

PA asked if there is a market for this arrangement. RG – yes there is, as long as crews can access and start work at 5.00 a.m.

There was a consensus in the meeting that 5.00 starts should be permitted again. RG assured the meeting that the LBH Film Unit will keep track of activity and are very responsive to complaints and comments.

4.2

Defects
RG reported that there are a few items still outstanding to individual homes. The main item that is still causing concern in common parts is the algae on areas of the courtyards. There was an inspection last week with LBH Regen Team and the architects. LBH have asked for a report from the brick manufacturers but also an independent analysis, to try to determine the cause. EP asked if cost of mitigating this will be a service charge item. RG replied that it will not as long as it is a contractor’s liability. EP suggested roping off the affected areas, PA jet washing them. RG noted that a long term solution is needed. LBH are changing the product for the phase 3 & 4 spec. and these bricks are being tested now throughout the winter months.

Other defect items include:
i) a tree needs replacing in the far west courtyard and this will be done later this year, just before the end of defects period in December. PA also noted a tree that has been broken outside the Sainsbury’s on Green Lanes/end of Murrain Rd.
ii) door closers are being replaced at Chipping, Kimpton and Wallington.
iii) KH reported that the fire/smoke vents are defective in Wallington. They were fixed at the end of July but the warning lights came on again. The issue is with the New Build Team but the problem hasn’t been permanently fixed yet.
iv) EP raised the bike shed break ins. This was done by de-activating doors generally, so there is a general sense of lack of security. KH commented that it cannot be right if buildings are ‘secured by design’ that doors can be de-activated [easily]. NC noted that LBH have told all residents that bikes need to be stored in the bike sheds, not flats and so, in her view, LBH should take responsibility if they are saying where bikes can be stored and this area is not safe. RG will arrange for this issue to be taken up with Higgins as part of the defects monitoring meetings. Discussion with the New Build team will also take place.

RG

4.3

Open House, 21st September
Kings Crescent will be part of the annual Open House weekend on 21st between 10.00 a.m. and 3.00 p.m. Any residents are welcome to join a tour or be around to chat to visitors. A letter is going out to residents next week.

Also, on 25th Sept, the panel of judges for the Civic Trust Design Awards will be visiting and in another few weeks, representatives from LB Haringey’s Regen Team are also visiting. RG thanked residents for their patience and in some cases, hosting these and many other visits.

5.0
Source training for contractor procurement

5.1

JM reported that Source still intend to hold sessions on contractor procurement but that with the delays to the procurement process, these are now likely to be October/November. These will be open to anyone but it is suggested that a small group actually take part in the contractor selection. Those who have put themselves forward are PA, PD, Ewan S and Jo G.

6.0
Residents Group update

6.1

EP gave feedback on progress and activities.

i) On Thursday, 5th Sept. a general meeting will vote on whether to become a TRA. EP noted that there are spaces still available to be on the committee, so anyone interested is welcome. NC asked how everyone can hear about meetings, activities etc. EP replied that the website (kingscrescent.org), facebook and e mails are kept updated with news.
ii) On 28th Sept. the Res Group/ TRA is organising a Big Lunch. Food will be provided by people bringing a dish to share. It will be in and around Unit C, so will have easy access to the play street. There have been discussions with LBH Resident Participation Team about taking Casbeard St out of commission to enable it to be vehicle-free for the period of the event between 12.30 and 3.00. JW-M suggested policing it ourselves and CP added that a play street she was involved in also used local residents to keep the street free of traffic for a few hours. RG added that Hackney Showroom are offering tables and chairs for the afternoon.

7.0
Any urgent business

7.1

MN asked about details of the new scheme proposals. Agreed for JM to meet him to go through the drawings, plans etc.

JM

7.2

PA raised the issue of the bollards on the new streets. There is one particular bollard that vans often get stuck on. BB suggested LBH need to keep monitoring this.

8.0
Date of next meeting

8.1

Wednesday 9th October, 7.00.

The Meeting closed at 8.00 pm

Previous information:
This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source.

If you have already applied but haven’t been able to attend the training they have run so far but would still like to be part of the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com

If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group kcresidentsgroup@outlook.com

AGENDA

Agenda item
Lead

1
Introductions and Apologies

Cllr Bell (Chair)

2
Notes of previous meeting held 9th July 2019 and any matters arising not elsewhere on the agenda

Cllr Bell (Chair)

3
Phase 3 & 4 update, including planning and procurement

Ron (LBH)

4
Phase 1 & 2 update

Bronwen (LBH)

5
Source training for contractor procurement

John (Source)

6
Residents Group update

Emley (Residents Group Chair)

7
Any urgent business

Cllr Bell (Chair)

8
Dates of next meeting

Cllr Bell (Chair)

Kings Crescent Residents' Group September meeting
2019-09-05 19:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
Minutes of the meeting (full names removed on public version but contact KCTRA if full version needed)

In Attendance:
25 residents
Emma Harrison (EH)
Annette Reid (AR)
Simon Ware (SH)
John Morris (JM)

LB Hackney Resident Participation
LB Hackney Housing Officer for KC
LB Hackney
Source Partnership (ITLA)

Agenda Item
Lead
Action

1
Welcome and Introductions
Emley (current chair EP) opened the meeting and welcomed everyone. Went around the room for all residents to introduce themselves. Hackney and Source representatives introduced themselves and their roles.
Emley/Emma

2
TRA Transition
Emma H

Public vote to change from supported residents’ group to official Tenants and Residents Association (TRA) – minimum 15 votes to pass

EH explained that we need 15 people to vote to become a TRA:
EH confirmed that no-one wanted any additional information on what a TRA is.
The members were asked if they would approve the KCRG becoming a TRA?
Everyone voted in favour (21 residents present at the time) – a minimum of 15 were needed to vote. Motion passed to become a TRA.

Approve constitution.
EH read out Code of Conduct as required (See end of Constitution document).
EP gave an introduction to the Constitution to reassure residents that it had been checked and edited by the current committee.
EH gave some further details as to the sections of the Constitution and highlighted the key sections.
There were no further questions form the members.
All in favour of constitution asked to vote – all voted to approve the constitution.

Elect TRA committee (minimum 12)

First position is Chair:
Emley P is nominated for Chair by Patricia S, Jill WM seconds.
Emley confirms she is happy to take on position.
Sarah H is nominated for vice-chair by EP, seconded by Alice H
Emilie LG is nominated for Secretary by EP, seconded by Emma C
Alice is nominated for Treasurer by Emma C, seconded by Andrew M
All nominees agreed to take on the positions as nominated.

Other committee members:
Emma C
Andrew M
Patricia S
Jill (JWM)
Sarah C
Phillip L
Jennifer F
Thomas D (TD)
Alfred F
Maire M (not present but emailed her interest in remaining on the committee)

Total 14 committee members comprised of 9 residents from the new blocks and 5 residents from the older blocks.

Panel member for TRA representatives: Jill WM
Emley agreed to be deputy panel member but happy for someone else to take over later if they want to

Key Contact for the group Emley P.
The residents group is now a TRA with a Committee.

Next step is to discuss the safeguarding policy.
It is understood by Hackney that we are just setting out and may not have everything in place but EH advises that we have a basic policy signed before moving forward. A draft safeguarding policy has been prepared.

Training is offered for safeguarding.

Safeguarding champion: Jennifer F can take named person as safeguarding champion and already has the relevant requirements (eg. DBS, safeguarding training & experience).
Emley P will be the second person to sign the safeguarding policy as also has DBS and previous Safeguarding training.
Passed with a majority.

EP to ensure safeguarding certificates, DBS etc are seen and copy on file

Discuss next steps:
1. Need public liability insurance. Hackney will pay for this for the next year as bank account may not be set-up in time. The insurance would need to be in place before the party event.
2. A bank account will need to be set-up

Emley has contacted Zurich for an initial quote and will follow-up. Hakcney will help with payment (specific grant available for this that is separate to community development fund).
Alice will look into bank account options and share with the TRA Committee.

EP to contact insurers
AH to research bank account options

3
Brief feedback on events so far:

Family fun mornings (last Saturday of month)
EP gave a brief update on how family fun mornings have been going.
Jenn contributed a lot of equipment (thank you!).
Sainsbury’s have been donating snacks.
Emley

Morning tea for gardeners
SH gave an update on gardening morning. Provisional plans to continue this after Easter
Sarah H/C

Seaside visit
EP gave an update on Seaside trip to Walton-on-the Naze in July. Open to options and suggestions for next years trip
Patricia/Emley

Updates since Service Charges meeting
EP gave an initial update on this. AH supplemented with a few extra details – in particular residents have been involved in reviewing the service charges which are about to be sent out. This shows a positive step forward though the draft charges were not without error.
Alice
Alice and other committee members to work with Hackney to review service charges

4
Update on available community funding
(Hackney funding and income from film crew rent)

EP gave an update on Finances.
£2500 initial pot initially for the KCRG at the start of the year
£500 ‘big lunch’ funding
Spent: Only money spent so far has been on the coach trip (around £700).

Hackney have been renting out hoarded area for film crews and the fee taken for this has been shared:
25% for new community centre, Ron and Bronwen’s team
25% of the rental price goes to the TRA
50% for Hackney
Rent: c.£3500 for TRA to date

Noise disturbance has been limited, slight issue originally but seems to have been resolved.
Crews need to come in at 5am and it was agreed at steering committee that this would continue.

£500 of costs funding available for running the TRA (eg. Printing). (initially documented as £600 in draft minutes but corrected by EH prior to publication)

EH confirmed that we would need to apply for funding for community events (eg. Christmas event, February party). Forms are on Hackney website. EH would provide additional support during the interim process of us setting up the TRA though it was stressed that we would need to start applying formally for council funding and Emma H will share the forms and rules around this.

Confirmed that the cash from the film crews has no time limit over where it needs to be spent.
It was highlighted that there are opportunities to use the cash we have currently to apply for matched funding grants.
Likely also that when the new developer is on site, there may be other money available to contribute to community events.

Other funding: “Estate walk around” budget which is to fix issues identified via the estate walkaround – though note this can end up being added to service charges

Emley/Emma H
EH to send details of how to apply for the community funding
EP to coordinate event planning for upcoming events to ensure application done in time

AH to keep track of available funding

5
Upcoming Community Events:

‘Big Lunch’ community street party 28 September
(Updates, ideas and planning)

£500 for big lunch, funding from Hackney.
Community big lunch will be on play street with community centre near unit C.
Play bus has been booked and parked near unit C.
Dimensions checked with play bus company and driver did a site visit to ensure they can get in and out of the estate.

We will be asking residents to bring a dish to share. TD suggested to have catering too as a back up, this was agreed. JWM will ask if Otantic can provide some catering for the event.

Emma C. suggested running an art event and will coordinate that.

JWM to ask two residents who belong to a steel band to see if they can come and play for an hour.

Total event time is planned for 12.30-3pm

Bring and take exchange event – ‘swap shop’ suggested by JWM. Emilie volunteered to help coordinate/arrange.

We cannot officially close the road as it is a private road. There is a plan to coordinate a polite notice to ask people not to use the road.
Emma C. suggested having a joint invitation/polite notice to not use the road. Emma H. confirmed that this is possible but the wording would need to be sent to her by Monday.

Will need insurance in place prior to event
Emley
ELG to draft wording for invite/notice – to be with EH by Monday

Christmas event early December

Tentative plan for the following, Alice and Sarah H will take a lead in organising though all welcome and if anyone else is keen to help organise, please let us know.
5-6pm children’s activities.
6-7:30pm: mulled ??? (wine/juice) with carols – if wine this will need to not come from Hackney funds.
7:30pm residents meeting
Alice
AH and SH to plan event and apply for funding at least 6 weeks in advance

February party – will be planned but details TBC later. To go on agenda for December meeting.

Emley

Any other ideas?

Additional event:
Pumpkin carving/Autumn event – Sarah C agreed to coordinate – maybe Saturday 26th October.
It was suggested this would be combined with the Family Fun morning.

SC and EP to plan event asap to apply for funding

6
Estate Issues
Emley/Annette

Updates from steering group on new build planning, pigeons, courtyard, new community centre plans etc

Source Partnership are remaining our independent residents support organisation.
Planning Committee meeting is coming up soon and is open to the public, anyone can go, can apply for a slot to speak (c. 3 min).

Open house on the estate 21st September – guided tour offered to public. John from Source will confirm what the arrangements are.

There was a discussion about the CCTV cameras across the estate and also the break-in where several bikes were stolen.
A few of the key details:
· Ron/Bronwen confirmed all CCTV cameras working though there may be an issue with how images are stored/reviewed.
· 28th June – housing officer and other staff members did a walk about on older blocks, as well as some newer blocks. This confirmed that some cameras had been sprayed over.
· Weston court didn’t have CCTV, this has been now added.
· Newer blocks, the CCTV cameras do work but there is potentially an issue with the centralised system. And also potentially an issue with there being a lack of resource at the council to view and assess images.
· Bramfield court (exterior of block), new cameras were brought but sprayed over again within 24 hours. .
· The other concern is that when bikes were stolen (after the door was released), all internal doors were also open to the public.
· It was noted by a resident that the police closed the second bike theft case as there was no CCTV evidence. Several residents emphasised that we want Hackney to confirm why the CCTV camera footage was not able to be released to the Police? We pay for CCTV coverage and yet there have been more than one occasion where a crime has been committed and the Police could not access the CCTV footage from Hackney. Therefore, residents are seeking both confirmation that CCTV cameras are operational and an explanation as to why, in the event of the bike theft, was that footage not able to be shared with the Police. Annette confirmed that she would find out why the local authority was not able to release the CCTV footage to the police.
· Roy made a request to find out: Why all cameras have been removed from Datchworth?
Housing Officer (Annette) confirmed that she would find specific answers to the questions above and send the answers to the TRA.

It was suggested that at a later TRA meeting, we could invite Safer Neighbourhoods team. Or in fact, anyone from Hackney could be invited so we could invite someone from the CCTV team, head of cleaning, etc. etc.

Azalia Court, community hall, bi-monthly meeting Community Action Panel (CAP) meeting held by the policy. The CAP meeting dates will be shared with the TRA. The two councillors will usually attend these meetings: Councillor Bell, Councillor Potter,

AR to follow up on issues raised

CCTV update – as above

Cladding certification

1. Delays on the provision of a certificate which demonstrates that the cladding is suitable and meets post-Grenfel regulations.
2. It seems likely that this is available though there are some questions remaining on whether it is the right format for some mortgage lenders.

Any other estate concerns?

Bollard incidents – Ron at Hackney has been made aware of the number of people hitting the bollards.

Outstanding defects:
· One door – Kimpton court – is broken. Ron is now aware, however, this has been a fault for sometime.
· Algae/mould in the courtyard (Barley Court, Chipping court etc) – the council are aware that this is an issue but is an ongoing discussion between Hackney and Higgins as to who is responsible. No resolution in sight yet.

7
Any other business?

Who does what in council?
1. New build team: Charmaine and John. New person replacing Evelena.
2. Management of New build will move to Annette and her team, Housing management on 16th September. Works closely with Karl, Ron and Bronwen.

They have a generic email address – neighbourhood@hackney.gov.uk
Andrea Scott – Area Manager

Simon Ware will move to a new role, the members passed on his thanks and best wishes for the future.

We formally thanked Roy for all his efforts for the residents committee in the past.

None other raised

8
Dates of next meetings (5th December & TBC)
2020 dates TBC
Day of the week may change from Thursdays to facilitate Councillor Potter being able to join.

EP to check dates with Cllr Potter and AR

8
Social time
Several residents stayed on for a drink after

Previous post:
Come along to meet your neighbours, find out about fun activities coming up, make suggestions for events you would like to see on Kings Crescent, get involved etc.
There will also be a Hackney representative attending the meeting so you can discuss any issues you might be experiencing on the estate
We will be deciding at this meeting if we are wanting to transition into a ‘Tenants & Residents Association’ rather than the ‘supported residents group’ that we currently are meaning we are supported by Hackney’s resident participation team. Being a TRA will allow us a bit more independence and to have our own bank account and therefore apply for external funding, grants etc for any projects we want to do. We will also be receiving an income from the film crews using the hoarded area so we need a bank account for that!
We require a minimum of 15 residents to vote for us to become a TRA so please come along if you can to support the residents group and have a say in what happens on Kings Crescent.
If you would like to be involved or join the committee please email us to let us know what position you would like or to discuss what options are available: kcresidentsgroup@outlook.com
See full agenda below and minutes of the meeting will be posted here within a week of the meeting so you can always catch up with what happened if you can’t make it on the day.

Agenda Item
Suggested
Timing
Lead

1
Welcome and Introductions
5 mins
Emley/Emma

2
TRA Transition
30 mins
Emma H

Public vote to change from supported residents’ group to official Tenants and Residents Association (TRA) – minimum 15 votes to pass

Approve constitution

Elect TRA committee (minimum 12)

Discuss next steps

3
Brief feedback on events so far:
10 mins

Family fun mornings (last Saturday of month)

Emley

Morning tea for gardeners

Sarah H/C

Seaside visit

Patricia/Emley

Updates since Service Charges meeting

Alice

4
Update on available community funding
(Hackney funding and income from film crew rent)
5 mins
Emley/Emma H

5
Upcoming Community Events:
20 mins

‘Big Lunch’ community street party 28 September
(Updates, ideas and planning)

Emley

Christmas event early December

Alice

February party

Emley

Any other ideas?

6
Estate Issues
15 mins
Emley/Annette

Updates from steering group on new build planning, pigeons, courtyard, new community centre plans etc

CCTV update

Cladding certification

Any other estate concerns?

7
Any other business?
5-10 mins

8
Dates of next meetings (5th December & TBC)

8
Social time
(Please bring your drink of choice. Soft drinks provided)
Remaining time

Volunteer Fair N1 6SH
2019-09-18 16:00 - 19:00 | Hoxton Hall, 130 Hoxton Street, N1 6SH, United Kingdom
Anyone interested in volunteering? The TRA have been sent this information regarding a volunteer fair…

Dear friend,

‘ Volunteering made me more confident and gave me more work experience – and I learnt a lot of different things.’ Ana

Ever thought about volunteering? Not sure where to start? Head over to Hoxton Hall on 18 September, and meet charities from across Hackney to discover what volunteering is all about!

Volunteer Centre Hackney is running an afternoon/early evening Volunteer Fair on Wednesday 18 September, 4- 7pm at Hoxton Hall, 130 Hoxton Street, N1 6SH. Volunteer Fairs are a great way to meet local charities face to face and find out more about what they do. Volunteer Centre Hackney will be on hand to answer all your questions, along with local charities seeking friendly Hackney residents to help them.

Organisations attending on the day include: Beecholme Community Garden, Brocals (City and Hackney Carers’ Centre), Hackney Herbal, Hoxton Hall, Indigo, The Literacy Pirates, Mildmay Hospital, Outward, Peer UK, Woodberry Down Library, ValueYou and Virgin Sports. There’s a huge range of roles on offer from mentoring and administration, conservation to caring, there’s a role for everyone. Come and find yours!

Free event open to all ages, everyone welcome and there’s no need to book. Just drop in on your way home, on your way out or after work. Children welcome, and free refreshments provided.
Check our Facebook for up to date details, or check Hoxton Hall for more info.

For more information about all current roles, events and activities, please visit www.vchackney.org

With best wishes,

All at Volunteer Centre Hackney

Head of Volunteering (Job share)

Charlotte Handel (Mon – Wed) and Krithika Subramanian (Thur – Fri)

Better Lives, Stronger Communities

vchackney.org
@VCHackney

t; 020 7241 4443 ext. 2008
a: Unit 12-13, Springfield House, 5 Tyssen Street, E8 2LY

VCH’s vision is: to make Hackney a place of understanding and mutual respect where the culture of volunteering makes a positive impact.

Open House London 2019
2019-09-21 10:00 - 16:00
Open House is a celebration of London’s architecture both old and new. Public and private buildings all over London open their doors to visitors over the weekend of 21 and 22 September. This year, Hackney will have several buildings open to the public including the Kings Crescent Estate.

Kings Crescent will be open to visitors from 10am until 4pm on Saturday 21st September. We are offering tours of the estate on the hour every hour. This will include the new streets and the landscaped courtyards. We would also like to show visitors the lobby areas of the new blocks (Kimpton & Wallington only).
Visitors will be accompanied by members of staff at all times in small tour groups. Hackney staff and members of the design team will be leading the tours.

There will be posters put up on the day on all the block entrances stating that they are not open to the public to ensure anyone visiting is aware that the Open House does not mean ‘access all areas’.

The project team at the council would like to thank all the residents of Kings Crescent, and we hope that the visits will not cause any disturbance to you. If you would like to come along please drop in on the day, the meeting point will be on Murrain Road, near Sainsbury’s.

A flyer will be circulated to all residents soon with a summary of the information.

If there are any concerns or questions please contact Bronwen who is organising this event: bronwen.thomas@hackney.gov.uk

Community Street Party!!!
2019-09-28 12:30 - 15:00 | Play Street, 4 murrain road, London, N4 2BN, United Kingdom
Huge thank you to everyone who attended the party & brought food – it was a fantastically diverse range that reflected the numerous cultures represented on Kings Crescent!! Delicious! We had Hackney Play Bus and Wheely Tots there to entertain the kids, along with crafts and toys. Plus live music playing, it was a really lovely event! Here are some photos:

Previous Information:
The residents group (newly formed TRA) is organising a ‘big lunch’ style community street party event. Come along to get to know your neighbours!
Hackney are giving us the £500 ‘big lunch’ fund and we have some other community money to spend on this.
Featuring:

Hackney Play Bus will be attending which has lots of play equipment and fun for kids https://hackneyplaybus.org/services/playbus-sessions/
Wheely Tots – bike fun for little kids and advice on family cycling http://wheelytots.com/
Live music
Please bring a dish to share in a community lunch
Bring/take exchange (Swap Shop) so bring any clothes, toys, household items that you don’t want anymore and take anything that you want (all free)

The party will be based on the Play Street and in Unit C (vacant unit near Sainsbury’s)
Requests:
We will need volunteers to help set up & clear away, keep an eye on food table, bring/take table, marshal street safety etc
We would like to close the section of road that cuts across the play street (Casbeard St) and down between the hoarded areas towards Datchworth Court (this will not affect any parking spaces). Unfortunately we are too late to apply to do this officially so we will just be putting up bunting and politely asking people not to drive through from about 11am-4pm for the duration of the party including set up/clear away. Notices will be sent out about this to all residents. We will also need volunteers to marshal this during the party to ensure kids are safe if they are playing on the road, walking down to the basketball court etc
For a map of the requested vehicle-free area and key locations during the event see:
https://www.google.com/maps/d/viewer?mid=1XeuZ7mbslsm6jelUPvgv9LXI7LyzqDfO&usp=sharing

To contact the KC TRA committee please email kcresidentsgroup@outlook.com
(This will be happening instead of the family fun morning that normally takes place on the last Saturday of the month)

October Steering Group Meeting
2019-10-09 19:00 - 20:30 | Unit C (vacant unit by Wallington), Murrain Road
This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent.
Agenda:
Meeting to be held on
Tuesday 9th October 2019 starting at 7.00pm in Unit C, Murrain Road

AGENDA

Agenda item
Lead

1
Introductions and Apologies

Cllr Bell (Chair)

2
Notes of previous meeting held 3rd September 2019 and any matters arising not elsewhere on the agenda

Cllr Bell (Chair)

3
Phase 3 & 4 update, including planning and procurement

Ron (LBH)

4
Phase 1 & 2 update

Bronwen (LBH)

5
Update from ITLA

Source

6
TRA update

Emley (Residents Group Chair)

7
Any urgent business

Cllr Bell (Chair)

8
Dates of next meeting

Cllr Bell (Chair)

If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:
john@sourcepartnership.com
carol@sourcepartnership.com
kcresidentsgroup@outlook.com

Autumn fun & pumpkin carving
2019-10-26 10:30 - 13:00 | Vince Murrrain Community Centre, N4 2GD
Residents are planning some fun for the kids including pumpkin carving ready for Halloween!
Usually family fun morning stuff will be available.
Please bring your own pumpkin to carve and tools.

Fireworks in Clissold Park
2019-11-02 17:00 - 19:30 | Clissold Park, Stoke Newington Church Street/Green Lanes, Hackney, N16 9HJ
This is always a great event with lots of fun activities for kids before the fireworks display. Cheaper tickets for Hackney residents.
See here for tickets and information:
https://www.eventbrite.co.uk/e/2019-hackney-firework-display-tickets-72968491723
Info from their website:
The annual stunning spectacle of colour and music returns to Clissold Park on Saturday 2nd November with the 2019 Hackney Fireworks Display.
This years event will be enhanced with live music, street performances, street food and bars plus a children’s village. As always the display is synchronised to music.
Gates open at 5.00pm and the display starts at 7.30pm. The display is 20 minutes and is suitable for all ages. The event will remain open and operational after the display until 9pm. Please note, some forms of entertainment may be weather dependant.
(lots more FAQs on the website, see link above)

Meeting for those affected by recent flood
2019-11-05 18:30 - 20:00 | Vince Murrrain Community Centre, N4 2GD
Cllr Potter has arranged a meeting for all residents and businesses who were directly impacted by the recent flood due to a burst water main at the top of Queens Drive.
Representatives from Thames Water and Hackney Council will be present to update residents and answer questions

clare.potter@hackney.gov.uk

Planning sub-committee meeting
2019-11-06 18:30 - 20:30 | Hackney Town Hall, Mare Street, London, E8 1EA
Update:
Planning permission was granted at this meeting for the next phases of building work and regeneration of existing blocks on the south side of the estate

Previous information
The current planning application for the next stage of development was due to be discussed in the October planning meeting but has now been delayed until early November.
This meeting is open to the public, comments are also possible but a very limited time is available for this. Other planning applications will be discussed during this meeting and it is not known exactly what time Kings Crescent will be discussed.
The agenda will be displayed in the week before the meeting
Proposed venue: Council Chamber, Hackney Town Hall, Mare Street, London E8 1EA
For further information see: http://mginternet.hackney.gov.uk/ieListDocuments.aspx?CId=125&MId=4632&Ver=4
Please contact john@sourcepartnership.com if you have any questions

November Steering Group Meeting
2019-11-13 19:00 - 20:30 | Unit C (vacant unit by Wallington), Murrain Road
This steering group will be for TRA committee, Source Partnership, Regen team and steering group members to discuss the use of unit C as a community facility along with the group who are proposed to be renting the space as a hybrid rent paying charity/community facility.
Agenda
Unit C Business Planning/visioning exercise

Wed 13th November at 7.00 p.m.
Unit C, Murrain Road

Session with TRA, Hackney Showroom, Ron (LBH) and RSG members

7.00 Introductions

7.10 What do each of us want to get/need from the space at Unit C?

5 mins each from Emley, Ron and Nina/Sam to list out what they envisage/aspire to use Unit C for

7.25 What are the barriers to achieving these aspirations?

(Could be the physical space, volunteer time, staff time, Council requirements, finance)

7.35 What does each party offer in terms of resources to help overcome these barriers/realise their ambitions?

(time, enthusiasm, connections, ability to lever in funding, p(P)olitical backing???)

7.45 How can some of these be resources be pooled or what can we work on together to help meet objectives?

(Practically, how can we work together?)

7.55 Timescales. What are any externally driven timescales/deadlines?

(Funding deadlines? LBH need to start to show some community use of the space? Development programme?)

8.05 Costs. Where are the main areas for expenditure?

(Division of the space, employing someone to run the centre, revenue expend. that has to be met….)

8.15 Income. Opportunities to generate income?

(What grant finding opportunities are available? Other sources? Crowdfunding?)

8.25 Actions; individuals and something that can be formed into an action plan?

8.30/8.35 Finish

This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent.
If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:
john@sourcepartnership.com
carol@sourcepartnership.com
kcresidentsgroup@outlook.com

Local police public meeting Nov
2019-11-26 14:00 - 15:00 | Vince Murrrain Community Centre, N4 2GD

N4 Flood Meeting
2019-11-27 19:00 - 20:30 | Parkwood Primary School, Queens Drive, N4 2HQ
Meeting with Thames Water and Hackney Council and local councillors to update residents directly affected by the recent flood on Queens Drive.

For further infomation please contact:
clare.potter@hackney.gov.uk
brian.bell@hackney.gov.uk
caroline.selman@hackney.gov.uk

Our Homes Festival
2019-11-28 17:00 - 20:00 | Stoke Newington Town Hall

Family Fun Morning - November
2019-11-30 10:30 - 13:00 | Hackney Showroom, Murrain Road, London, N4 2GD
The Family Fun Morning is run by the residents group on the last Saturday of every month.
This is an opportunity to meet your neighbours and for the kids to have some fun.
We have sports equipment, giant board games, colouring, kinetic sand, fruit, snacks and a juice bar.
All Welcome!

Local police public meeting Dec
2019-12-07 14:00 - 15:00 | Vince Murrrain Community Centre, N4 2GD

Christmas social and TRA meeting
2019-12-10 17:30 - 21:30 | Unit C (vacant unit by Wallington), Murrain Road
Minutes of the (E)TRA meeting:
The meeting was attended by 12 residents and the following representatives:
Annette Reid (AR) – LB Hackney Housing Officer KC
John Morris (JM) – Source Partnership (ITLA)
Sam Curtis Lindsay (SCL) – Hackney Showroom
Clare Potter – Councillor Brownswood ward
Bernard Thomas – LB Hackney Environment Management
Billy Dunne – LB Hackney Environment Management
Bianca Rembrandt – LB Hackney Community Safety & Enforcement
Charlotte Moriba – LB Hackney Resident Participation Team
Deborah Noel (DS) – LB Hackney ASB Team

Agenda Item
Lead
Action

1
Welcome and Introductions
Emley

2
Estate Issues & Questions

Senior representatives from various Hackney departments available to discuss issues/questions regarding Kings Crescent:
· Housing Officer for Kings Crescent (Annette Reid):
Annette received written answers from the New Build to the TRAs questions as they could not attend. The answers provided were not satisfactory, Annette is suggesting that those issues are raised at the steering group.
Claire Potter also volunteers to deal with some of these issues.
Emley explains that as a resident it’s difficult to get resolution and answers from Hackney as everybody says those particular issues are not dealt with by their department.
Annette suggests to also email neighbourhood@hackney.gov.uk where she can channel the issues to the right person. Alternatively the info@hackney.gov.uk is also an email address where any questions can be raised and the email will be passed on to the right department.
Deborah suggest we (TRA) make an action plan where we keep track of the pending actions from Hackney and the dates issues were raised. This way there is track of how long issues take to get resolved and it easier for Hackney representatives to grasp the urgency of some of these pending actions.
Annette holds weekly (ish) meetings in the Vince Murrain Centre most Thursdays between 2-4pm.
The police will serve a 24hour notice to the travellers tonight and will be evicted within 2 weeks. At no point should residents approach these people, they are not friendly travellers (some are but not them). There is a travellers’ officer who is happy to be contacted by any resident: 02083565154 angie.emmerson@hackney.gov.uk
· New Build Team: could not make it.
· Anti-social behaviour team (Bianca and Deborah)
· Deborah confirms that if a resident raises an issue, the responding officer should update that resident regularly. Residents are raising the fact that Hackney doesn’t come back to people and that CCTV doesn’t work on the estate. Deborah also explains that crimes have to be dealt with by the police unless the criminal is a resident of the estate, ASB team cannot do anything otherwise.
Bianca explains that if a resident is not happy with Hackney’s service, they can raise the issue with a community trigger (against one person over several actions or against many people over one action).
Bianca has been patrolling the estate and she got suspicious people’s details who she has managed to link to people known from Hackney. Things are being done.
Alice raises the issue of the CCTV and the fact that we can’t get a straight answer as whether or not is works. Deborah suggests residents ask for a job number when calling to raise this type of issue.
Annette took 14 actions regarding CCTV at the last meeting here are the update on these. In the new builds the cameras are working. On the old side: There are 5 cameras working at ?? Court. There were 15 cameras not working across the estate, they have been removed. There is a capital camera replacement project for 2019-2020, some of the cameras removed will be replaced during this project.
· Waste Operations
Billy: the algae solution was to buff the top and clean, now it needs to be sprayed regularly to keep on top of it but it shouldn’t come back.
Jill is asking how often the old blocks are being cleaned. Billy says every day, Jill confirms this has not been the case recently. There is a problem of urine in the lift.
Pigeons: Charmaine has only got 97 responses out of over 500, of them 27 said they were affected by the pigeons. In March there will be a pilot project costing £70,000; a special gel will be used which looks like fire and scares pigeons. It should be around £130 per property.
Annette Reid & colleagues
Billy, Annette to send a list of contact at Hackney

Emley to email Claire Potter the list of issues regarding the new builds and discuss at Steering Group.

NewBuild to send update on CCTV and security

DS to send the Community Trigger information

Annette will invite the New Build Team to the next TRA meeting
Annette will find out if the pigeon gel is a one payment for a few years or if this is a yearly cost

TRA to create an action plan

3
Unit C Update

· Introduction to Hackney Showroom
Hackney Showroom are the new tenant of Unit C.
Sam explains that Hackney Showroom has been around Hackney for a long time and they produce shows and organise event for Hackney community (activities for kids, adult learning etc.).

· Update on progress so far and funding opportunities
HS and the TRA have a plan of sharing the space but are trying to find funding for creating a division to create two places. Hackney Showroom wants to have a clear plan of the future before signing up for a 5year lease with Hackney.
Emley and HS have put a few applications for funding for joint events and activities.
Emley/Sam
Emley to update the TRA on tomorrow’s meeting on Unit C funding for the division/sharing

4
TRA Update

Events & Family fun mornings going well.
Emley

Bank account & finances
One person yet to provide details to open the bank account and then 5 working days to do so should be open in January 2020.
Alice gives an explanation of the Finance Policy she wrote. Emley suggests that section 3 is different for the funding coming from Hackney. She proposes this is excluded from the level one as the £3000 could disappear fast if many people request £500 each.
SH propose that the policy is approved, including the proposed changes. Jill seconds. Alice will update the policy and send around for final approval of the wording.
Alice
Alice to update the policy with suggestion regarding the funding coming from Hackney

Planning permission granted for phase 3&4
Balconies to existing block should be first when the work starts but this could take some time (many months).
Jill is happy to take questions if residents have some for the next steering group.
Sarah H

Vision for Kings Crescent Community
To discuss more at next meeting/events
Emley

5
Upcoming Community Events:

February party
HS offered to organise an event if there is budget for it, with artists! The TRA wants an early event for families and an adult only event in the evening.
There should be a good amount of money left.
Further conversations to be had by committee regarding details of the event.

Alice and Emley to confirm how much money is left from the Hackney’s funding (£3500)

Any other ideas?

6
Any other business?
Jill mentioned Hackney CVS. If the TRA was a member it would be entitled to free training and events where it is possible to meet with funders.
Jill mentions that she has not got any news or minutes from the meetings with other TRAs (Panel group, resident participation?).

Jill to email this panel group to confirm she wants to be updated on future meetings and receiving minutes (in Jan)

7
Dates of next meetings TBC (March, June, September & December)
Next meeting: 10th March 2020.

8
Social time
(Festive refreshments provided)

Previous information prior to the event:
We will be combining the next official resident’s meeting with a social event to celebrate the festive season!
Timings:

Social time 5.30-7pm including:

children’s craft activities
mulled wine/juice, mince pies and other refreshments
All welcome!!!

TRA meeting: 7:15-8:45pm
Social time 8:45pm-9:30pm

All residents of Kings Crescent are welcome!
Agenda for TRA meeting:

Agenda Item
Suggested
Timing
Lead

1
Welcome and Introductions
5 mins
Emley

2
Estate Issues & Questions
45 mins

Senior representatives from various Hackney departments available to discuss issues/questions regarding Kings Crescent:
· Housing Officer for Kings Crescent (Annette Reid)
· New Build Team
· Anti-social behaviour team
· Waste Operations

Annette Reid & colleagues

3
Unit C Update
15 mins

· Introduction to Hackney Showroom
· Update on progress so far and funding opportunities

Emley/Emma
Nina/Sam

4
TRA Update
15 mins

Events & Family fun mornings

Emley

Bank account & finances

Alice

Planning permission granted phase 3&4

Sarah H

Vision for Kings Crescent Community

Emley

5
Upcoming Community Events:
5 mins

February party

Any other ideas?

6
Any other business?
5-10 mins

7
Dates of next meetings TBC (March, June, September & December)

8
Social time
(Festive refreshments provided)
Remaining time

If you have anything you would like to be on the agenda please let us know: kcresidentsgroup@outlook.com This can be something you would like to talk about yourself or if you have questions you would like answered by the TRA committee or Hackney. Thanks!

Festive social for flood affected residents
2019-12-15 13:30 - 17:00 | Hackney Showroom, Murrain Road, London, N4 2GD
Festive social event to bring together the residents from the local area who were affected by the Queens Drive flood. Many of the affected residents are now living out of the area temporarily so this is an opportunity to come back together as a community and support each other.
There will be festive refreshments and craft activities and games to keep the kids entertained
Thames Water and Hackney Resident Participation team are hosting the event, Kings Crescent TRA are supporting with organising, Hackney Showroom are kindly donated their space to use for the venue & Source Partnership have designed the flyer.

December Steering Group Meeting
2019-12-18 19:00 - 20:30 | Unit C (vacant unit by Wallington), Murrain Road
This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent.
If you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:
john@sourcepartnership.com
carol@sourcepartnership.com
kcresidentsgroup@outlook.com

Agenda:

Agenda item
Lead

1
Introductions and Apologies

Cllr Bell (Chair)

2
Notes of previous meeting held 9th October 2019 and any matters arising not elsewhere on the agenda

Cllr Bell (Chair)

3
Phase 3 & 4 update, including planning and procurement

Ron (LBH)

4
Phase 1 & 2 update

Bronwen (LBH)

5
Update from ITLA

Source

6
TRA update

Emley (Residents Group Chair)

7
Any urgent business

Cllr Bell (Chair)

8
Dates of next meeting

Cllr Bell (Chair)

Christmas drinks after the meeting

Brownswood Safer Neighbourhoods meeting
2020-01-17 19:45 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Message from SNTGD-Brownswood@met.police.uk
Dear Ward Member,
Brownswood Safer Neighbourhoods team kindly requests your presence at Vince Murrain, Kings Crescent Community Hall near Queens Drive N4, the meeting will begin at 07.45pm Friday 17 January. We are welcoming new joiners to the Safer Neighbourhoods team and look forward to gathering the thoughts and feelings of residents. We apologise for the short notice of this invite however as a Policing team we have no other available evenings to host this event.
Regards,

Report crime by calling 101 or in an emergency call 999.
Remember, you can also report crime online on our website: https://www.met.police.uk/

January Family Fun Morning
2020-01-25 10:30 - 13:00 | Hackney Showroom Space (Unit C), Next to Wallington Court, Murrain Road, London, N4 2BN
The Family Fun Morning is back for 2020!
This play session is run by the residents group on the last Saturday of every month.
This is an opportunity to meet your neighbours and for the kids to have some fun.
We have sports equipment, giant board games, colouring, kinetic sand, etc.
Some refreshments provided but we no longer get contributions from Sainsburys so please bring something if you can e.g. box of juice, some fruit, packet of biscuits etc. Don’t worry if you can’t though or if you forget!!
If anyone has any ideas for kids activities etc or wants to volunteer please come along.
All Welcome!!!
