Kings Crescent

Drop-in event to view proposals for refurbishment of south-side blocks
2019-05-30 14:30 - 18:30 (Europe/London) | Vince Murrrain Community Centre, N4 2GD
The plans for the next stage of regeneration on Kings Crescent are due to be submitted soon for planning permission. Anyone is welcome to come along to this drop-in event to see the final drawings and proposals.
Hackney are particularly keen to ensure that all residents of Weston, Datchworth, Theobalds and Bramfield Courts have had an opportunity to see the proposals, particularly for the refurbishment of their properties. These south-side buildings will have balconies added, ground floor landscaping, and general tidying up of the blocks. Come along to see the designs, plans and latest 3D images of how the blocks will look.
If you are unable to make it to this event but have any questions or comments please contact Bronwen Thomas (project manager – Hackney) on 020 8356 6161 bronwen.thomas@hackney.co.uk

Family Fun Morning - May
2019-05-25 10:00 - 12:00 | Vince Murrrain Community Centre, N4 2GD
Come along to meet other families on Kings Crescent…All welcome!!!
Featuring:

Giant board games
Colouring
Mini sand pit
Sports
Juice bar
Snacks

Over 60s lunch (free but must book place)
2019-05-24 12:00 - 15:00 | Vince Murrrain Community Centre, N4 2GD

Steering Group Meeting May
2019-05-16 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Minutes:

1.0
Introductions and apologies
Action

1.1

Apologies were received from Gouri Ghosh, Cllr Clare Potter, Roy Watkin, Anna McConnell (stepping down from the RSG) and Ron Greenwood. (Post meeting note : Jo Griffiths also gave late apologies not picked up until after the meeting)

2.0
Notes of previous meeting held 11 April 2019 and any Matters Arising not elsewhere on the agenda

2.1

From 4.1 re pigeons. BT confirmed that the anti pigeon gel is being piloted on 2 new blocks. Also, that it lasts for approx. 5 years and therefore will be replaced at Weston Ct as well.
If pilot is unsuccessful, other methods will be tried.

2.2

From 11.2 re Sainsbury’s vent on Green Lanes. This query is with Planning. BT to update at June RSG.

BT

3.0
Kings Crescent Story update and presentation

3.1

BT gave a presentation of the boards that will be produced for the launch on 25th June. She asked if anyone has more photos or other material that could be added to fill the ‘middle years,’ these would be welcomed.

4.0
Phase 3 & 4 update

4.1

BT reported that the scheme has passed Gateway 1. A few details were flagged up internally which have delayed submission of the scheme to the planners. LBH are quite a strict client, which is positive. The Regen. team now hope to submit the application next week. Formal consultation letters will be sent out to all local residents 3 to 4 weeks after submission of the planning application and this will describe how representations in response to the plans can be made.

Letters have gone out to refurbishment blocks for final consultation meetings. The main date is 30th May, to run alongside Source’s May coffee afternoon. 2 additional meetings have been arranged for residents in the Weston Court podium flats and the north east corner flats of Datchworth Court.

BB referred to the previous RSG minutes for details of the full planning process. He also asked if any RSG member is interested in being part of the contractor selection process; PD put himself forward.

BT also noted that additional GLA funding has enabled LBH to produce 12 more social rented flats (28 in total). This is part of 100 extra social rented homes across the borough. CS asked if these will be subject to the local lettings policy that was piloted here in phase 1 & 2; we were expecting some feedback last year from the pilot. BT confirmed that they would be available for the revised local lettings arrangements.

4.2

The ITLA contract needs to be re-procured. There is a framework of 5 consultancies that LBH use. BT invited a resident to sit on the selection panel with her and Ron; PA volunteered. Interviews possibly in late June/early July. This might take 2 half days to score the submissions and possibly to interview.

5.0
Phase 1 & 2 update

5.1

BT reported that final defects are now with Higgins, mostly small, individual items. TV reception and the problems with the fobs and main front doors to the blocks are the main estate-wide issues remaining. EP thought that posts on the local Facebook site suggest that there are more complaints than reach LBH. ES added that the problems are intermittent and because they keep recurring, it gets tiring continually reporting them. There was further discussion about the door closers; BT concluded that for the Northside blocks, LBH looking to get the door manufacturers back.

5.2

BB noted that the lease and management of Unit C is still in negotiation.

5.3

EP raised the issue of the slippery courtyards. BT – LBH is looking at specialist cleaning contractor. ES noted that it seemed to be the areas that don’t get sunlight which become slippery; c/w the pocket park brick paving which is south facing and which doesn’t get slippery.

6.0
Draft statement of community support for phases 3 & 4

6.1

CS introduced this; it is customary for steering groups to offer a statement of support for planning applications. It is acknowledged that there is not 100% support for 100% of the scheme but a general level of support exists which can be ratified by a signed statement of support addressed to the planners. In some schemes all members of the SG sign, in others, just the Chair. The draft was circulated and everyone given the chance to read it. KH felt that he personally would not be able to sign it, nor could he as a representative of Wallington Court residents. ES queried ‘well-managed’ (3rd bullet point on page 1). CS explained this meant maintained and managed in terms of ensuring behaviour is reasonable and ASB is dealt with. BT added that housing management and the ASB Team will try to ensure that there is a shared understanding of how communal spaces should be used properly. It was agreed that the statement will be amended to broaden this out/be more descriptive about what this means.

KH highlighted the last sentence of para 5, where there is reference to ‘lively discussions.’ BB suggested that if he wants this to be more reflective of the challenges presented to the scheme, he could contribute his wording for the sentence to the draft.

JM will circulate the draft to the whole RSG mailing list so that those not present now can read it and comment, and attendees tonight can consider a response with more time.

BT and JWM emphasised that it is important that anyone who wishes to is able to express a view. BB emphasised that this does not prevent anyone from making their own comments as part of the statutory planning consultation.

CS

KH

JM

7.0
RSG training update and feedback

7.1

CS gave an update on dates which have been affected by the 23/5 elections and 30/5 consultation event. It is now proposed that the session for catching up on the induction training is held 20th June with the session on contractor selection in early September. Overall, the feedback from the training has been very positive.

8.0
Residents Group update

8.1

EP gave an update:
i) another successful family fun morning (last Saturday of each month) was held in April
ii) the Town Hall visit went well – attended by some children as well as the adult members of the group

iii) the service charge meeting on 9th May was useful but the general view was that there are still questions to be answered. Notes from Alice Hutchinson are on the KC website. The Residents Group committee feel this as ongoing item of concern.
iv) the gardening morning took place on Saturday (11th May). Compost was bought with last year’s funding. Sarah Coxhead brought her own seeds that were planted. PA made the comment that the event was not as ambitious as he thought it could be. EP invited suggestions on how a similar event could be improved, given that it was also aimed at children. But pointed out that Sarah C. had brought and paid for her own seeds and equipment to start it off. It was up to residents, via the Residents Group to decide how to spend their funding – so if a bigger and better event was popular, money could be set aside for this. The next Residents Group open meeting is 6th June, where views on how to use the funding can be discussed.

9.0
Any urgent business

9.1

PS asked for an update on plans for the old boiler house. BT explained that different options were explored, including using it for additional community space. But the difficulty of access made this unviable. Currently, it is marked on the plans as a space for back up generators for the lifts, but it is unlikely that this will be needed. Therefore, it is likely to be converted to create another flat. PA asked what will happen to the chimney. BT stated that at the moment, it will be left in place.

9.2

PA enquired about the opening up works for the ground survey that was carried out around Weston Court. BT is still waiting to see the results.

9.3

JM asked how many of those present would still like hard copies of the papers delivered in addition to the emailed versions. PA, PD and PS requested a posted hard copy, the other members confirmed they are happy to receive them electronically.

10.0
Dates of next meetings

10.1

Next meeting arranged for 26th June. (Post meeting note – BB has notified that there is a full Council meeting on 26th June, so the RSG date will need to change)

The Meeting closed at 8.15 pm

Meeting to be held on
Thursday 16 May 2019 starting at 7.00pm in the Vince Murrain Community Centre

AGENDA

Agenda item
Lead

1
Introductions and Apologies

Cllr Bell (Chair)

2
Notes of previous meeting held 11 April 2019 and any Matters Arising not elsewhere on the agenda

Cllr Bell (Chair)

3
Kings Crescent Story update and presentation

Bronwen (LBH)

4
Phase 3 & 4 update

Bronwen (LBH)

5
Phase 1 & 2 update

Bronwen (LBH)

6
Draft statement of community support for phases 3 & 4

Carol (Source)

7
RSG training update and feedback

Carol (Source)

8
Residents Group update

Emley (Residents Group Chair)

9
Any urgent business

Cllr Bell (Chair)

10
Dates of next meeting

Cllr Bell (Chair)

Gardening Morning
2019-05-11 10:00 - 12:00 | Vince Murrrain Community Centre, N4 2GD
Event advert:
A chance for everyone with allotment plots on the estate (old and new) and anyone interested in gardening to get together to share knowledge about growing. Perhaps be inspired to grow more on your balcony/railings!
There will be seeds and compost available for you to plant, bring along a pot if you don’t have an allotment. One of our expert residents will be on hand to give advice if you are new to gardening!
This event has been organised by the KC Residents Group Committee

Service Charges Meeting
2019-05-09 18:30 - 19:30 | Vince Murrrain Community Centre, N4 2GD
The Kings Crescent Resident’s committee are aware that some residents have concerns regarding their service charges. We have invited the New Build team and Hackney leasehold team to an open meeting to give residents an overview of service changes and the service charge process.
All residents from old and new blocks are invited to attend if you wish to understand more about service charges.
Please be aware that it will not be possible to discuss individual issues at this meeting, but they can be phones or emailed through to the Leasehold/New Build team.
Notes taken at meeting by Alice H (Residents committee secretary)
Meeting: Thursday 9th May, 6:30pm-8pm.

Chaired by John from Source PartnershipAttendees from Council
Charmaine Dennis, new build team.
John , new build property manager
Chris service charge manager for the older blocks and new blocks
Samantha Jensen, calculating service charges.

Queries about particular situation can be passed on via:
New build: newbuild@hackney.gov.uk
Older estate, service.charges@hackney.gov.uk

Two service charge statements each year: one estimated, and one actual.
Actual 2018/2019 in September 2020
Estimated 2019/2020 in March/April 2019
There is a one year lag in estimated vs actual.

By law required to include costs in the service charges within 18 months of when they are incurred.

An overview was given as to how estimated and actual costs are calculated:

Estimated

Budgeted costs are sourced from key parties where available (eg. cleaning companies)
Other costs, such as maintenance. These will be based on average over last 2, 4, or 5 years – the length of time will be chosen based o which time period is seen to be most representative.

Actual service charge is calculated:

Actual cost of providing service. This is the actual costs incurred.
Take actual cost information from different areas and review for appropriateness
Apportionment for block and estate is the same for actual and estimated
Costs are allocated to flats based on number of bedrooms
Building insurance is usually same expected vs actual

A further breakdown of actual service charge costs can be requested within 6 months of the service charge request. Therefore, please request if you would like in Autumn when you get the service charge statement.
All invoices can be viewed, though there is a £10 charge (and you should expect several arch lever files of invoices)
Expected to get right (within c.100£) about 80% of time
Across Hackney, in many cases, credits are given back to residents at end of year,
The approach to “large costs” (known as major works) is different between phase 1 and phase 2. Phase 1 (older blocks) pay for large costs when incurred, and payment options are provided. Phase 2 (newer blocks) operate a reserve fund where contributions are made each year and large costs will come out of the reserve fund, this aims to spread costs across all residents fairly.
To calculate the contribution to the reserve fund, the expected cost of replacement of key items (eg. roof) and expected lifespan are used to estimate the amount of reserve fund needed. The annual contribution per residents is then calculated.
bank interest on the reserve fund is kept in the reserve fund. Level of funds in the reserve fund is reviewed once every 5 years.
Management charge, details are given in he service charge booklet. The management charge amount is the cost of providing management services. However, this is also bench-marked against management charges charged by other councils. Generally not all management costs are recharged because the cost would be too high to expect residents to pay.

Several Questions were asked and a collation of the key points made is below:

Estate cleaning is split across all residents. Block cleaning is split by block. There is no cross-subsidy.
a similar principle applies for CCTV.
There was some discussion on CCTV and in particular, some residents wanted confirmation that the CCTV does work in their blocks. Charmaine confirmed that all new blocks have operational CCTV cameras. An action was taken away by Hackney to confirm whether CCTV works is in some of the phase 1 blocks. When CCTV is not working, costs are not charged.
A comment was made from some residents living in phase 1 blocks that cleaning is sometimes done very poorly. Charmaine agreed to follow-up with those residents specifically.
The point was made that ASB can be observed across the estate.
Questions were asked around whether reserve fund approach is fair.
there was a question around whether the phase 3 construction company will contribute to cleaning costs as a result of the building work. The exact details can only be known when the construction company is chosen but Hackney confirmed that this could be a point taken under consideration when choosing the company who will build phase III. it would be usual for some additional cleaning to be paid for by the company overseeing the building work.
It was noted that it is more difficult to estimate costs for the new block as there are more unknowns. however, it is to be expected that this would become more stable overtime.
A question was asked as to whether when errors are made by staff, are additional service charges taken from residents to cover additional costs. In terms of staff costs, the answer was no, there are no additional costs. However, i do plan to ask a follow-up question on this.
A question was asked about how Hackney ensured value for money for residents.

the following examples were also given:

Cleaning ensuring value for money by checking that the cleaning being carried out is what is expected:

Have a schedule for cleaning across the estate
Managers do complete quality checks
Pilot scheme ongoing to have a check- in system where cleaners “check-in” on an app to show the time spent cleaning the different areas.

10% of all repairs are inspected to ensure they have been done correctly.

a question was asked about the error in the heating/hot water bill that has recently been corrected. This error happened because an admin error was made in terms of allocating the cost of the heating/hot water contract. There are several checks and controls around service charges, including a review by the legal team. Unfortunately, this got missed. Additional controls have been added to reduce the likelihood of this happening again.
Volunteers from the estate are shown service charge costs in advance to review and give feedback in advance of being shared with all residents. Charmaine asked for volunteers, several new people volunteered (including a member of the residents committee).
Solar panels pay for electricity for lifts and lighting. So block electricity costs include a reduction due to electricity sourced from solar panels.

Electricity is bulk brought at lower costs than residents would be likely to get privately.

the comment was made that the additional letter sent with the corrected service charges, was a good start and a move in the right direction. However, it was confusing in places. Residents offered to input into this, and there may be opportunity to do this via the volunteers who review the service charges in advance. However, there wasn’t total clarity or agreement on this

There was a comment made that residents feel that, on occasional, Hackney does not listen sufficiently to residents feedback and/or reporting of issues around the estate. It can therefore take a very long time before action is taken. The request was made as to why Hackney cannot make the most of the residents who are often very knowledgeable about issues on the estate. One example would be that there have been frequent reports of CCTV cameras being missing or non-operational. Rather than acting directly on residents’ reports, a time consuming process of reviewing was carried out and there are still thought to be issues with cameras in some blocks.
it was requested whether residents in phase II could be told the total amount in the reserve fund.
Major works and repairs will be covered by the tenants in that block where the repairs or major works are carried out. Costs are shared fairly across all flats in the relevant block.

Based a 1-1 conversation after the meeting: As a note to residents in Chipping Court, you should have seen a change in the service charge costs for lifts. If you have not, please contact Hackney.

Hackney Town Hall tour
2019-04-27 15:00 - 16:30 | Hackney Town Hall, Mare Street, London, E8 1EA
While Cllr Potter was the Speaker for Hackney she kindly invited Kings Crescent residents on a tour of Hackney’s town hall. Here are some photos from the visit:

Event advert:
Our local Councillor Clare Potter is currently the Speaker for Hackney and as such she has kindly offered Kings Crescent residents a private tour of Hackney Town Hall. Children are welcome. Cllr Potter will show us the Speakers Parlour, the Council Chamber, Assembly Hall, the vaults in the basement where kids can dress up, she will talk about what roles people do in the council etc. This is a chance for residents to get a sense that it is our town hall and how to engage with it.
For more information about the Speaker role see here: https://hackney.gov.uk/article/3587/The-Speaker
If you are interested in attending please let Simon or Carol know (maximum 30 people):
simon.ware@hackney.gov.uk
carol@sourcepartnership.com
Meet in the reception area of the main town hall building at 3pm, the tour will be about 1.5 hours. Tea and biscuits included!

Family Fun morning - April
2019-04-27 10:00 | Vince Murrrain Community Centre, N4 2GD
Come along to meet other families on the estate on the last Saturday of every month…All welcome!!

Steering Group Meeting
2019-04-11 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
This is the first meeting of the relaunched Steering Group. It is the intention that the steering group is fairly small and representative of all buildings on the estate.

Source Partnership, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend either of the two we have run so far, please let us know your availability as we intend to organise at least one further session in the near future. Please contact john@sourcepartnership.com or carol@sourcepartnership.com

If you are not able to or do not with to be involved with the steering group you can always express any views directly to Carol and John or discuss with the new residents committee who can feedback into the steering group.

Meeting to be held on
Thursday 11 April 2019 starting at 7.00pm in the Vince Murrain Community Centre

Minutes:

1.0
Introductions and apologies
Action

1.1

Apologies were received from Karsten Hartmann, Azucena Ascencio, Yannis Vasilelou, Thomas Davies, Gouri Ghosh, Jill Walker Murrain, Andrew Mitchelson, Cllr Clare Potter

2.0
Welcome to new members

2.1

BB welcomed all new members to the RSG and reminded them of the stipulation to attend Source’s new member training in order to have their membership ratified.

3.0
Notes of previous meeting held 31 January 2019 and any Matters Arising not elsewhere on the agenda

3.1

Agreed as a true record. No matters arising that will not arise on this agenda.

4.0
Presentation on the proposed new materials for phase 3

4.1

EB and DM gave a presentation that included current design images and illustrations of materials and finishes for phases 3 & 4.
Comments, queries were as follows:

JG asked about balcony materials. DM explained that balconies will be pre cast concrete that can be installed quickly having been constructed off site. This will mean that small piles will need to be dug in the Queens Drive gardens for foundations.

JG asked if the current entrance arches will be reduced. DM explained that the Bramfield entrance will be pedestrian only; the Datchworth one will be vehicular but reduced in width. Bin stores will be located at these entrances and the Theobalds access point. CS added that this is consistent with LBH’s decision to close the chutes. DM noted that bin stores will be as close as possible to lifts.

PA felt that railings on the balconies felt less safe than the current low brick walls.

PA also asked what colour the new balconies will be. DM – a light grey. PA thought that this would not weather well. AP agreed that moss grows on new balconies on north side blocks.

PA queried how drainage from balconies will be organised. DM – water will run away down the inside of the blocks. BT added that the overflows on the phase 1 and 2 balconies work as an early warning that there may be a blockage issue that needs to be dealt with. EB confirmed that the detailed technical design of balconies will be reviewed to make sure problems are avoided.

AP raised the issue of reduced numbers of car parking spaces. EB explained that car free developments are an LBH policy and that existing south side residents will retain the right to have an estate permit.

PA asked about pigeons. BT replied that a survey had recently been completed by LBH and a treatment recommended by Pest Control of bird-repellent gel. PA stated that this had been first placed at Weston Court 8/9 years ago and did not appear to be working now. BT – perhaps it has run out or its effectiveness diminished over time. BT to investigate, but BB emphasised that the proposals for the new blocks are a pilot, so effectiveness will be reviewed.

JG asked how many retail spaces there will be. EB – 4 in all. ES indicated his support for the units opposite the park. There were reservations expressed by others about the viability of retail units here. BB noted that there was no lack of competition for the shop units A, B and D on the northside.

RW asked about the number of trees along Green lanes and the Queens Drive corner that may be lost. EB showed a drawing of the corner block; one tree will need to be cut down but over the whole development there will be more trees provided. The large tree on the Green Lanes/Queens Drive corner will be preserved as will all trees that stand along Green Lanes.

CS asked if this presentation will be reproduced on boards for residents to drop in to view. EB confirmed that the drawings will be on the website and will be produced as display boards.

BT/New Build Team

5.0
Scheme Report

5.1

Current project activities
RG offered apologies for indicating in previous meetings that the planning application would be submitted mid March. There have been many complex issues to deal with including high targets for quality and cost. The LBH ‘Gateway’ panel is looking in detail at the proposals for accuracy. There needs to be an unambiguous scheme agreed for contractors to tender on.

ES asked how far in the process the architects will work on the scheme. RG – to Stage 3+ and this is the level of design development that will go to tender. Issues under consideration include:
i) the impact on the cost of the scheme of using pre cast concrete for the balconies
ii) commercial rental values
iii) making sure that if the market drops and values fall, the scheme can still be delivered
iv) whether the chosen contractor or LBH market the sales homes
v) what the implications are for future management and maintenance of the proposals on refuse, external paving etc.

Scheme goes to the Gateway on 30/4. The aim is then to submit the scheme for planning in 1st week of May.

JG asked if KCA and HHB architects will be novated to the contractors. RG – the successful contractors will be strongly encouraged to employ the current architects but it won’t be a condition. JG expressed the view that it will be very important that they are retained to work on the scheme.

5.2

Planning application process
Once the planning application is submitted (aiming at w/c 6/5/19) the following timescales apply:
i) 2 weeks validation process to check all documentation is complete and submitted correctly
ii) 3 weeks after that, the statutory consultation process begins. This lasts at least 8 weeks (post meeting note – the statutory public consultation period is actually “not less than 21 days.”)
iii) Any material issues are evaluated by planners
iv) Consideration of this application and representations will probably take approx. 6 months in total. (Other agencies such as the GLA and TfL also get to comment)
v) Late October/early November 2019, officers will make a recommendation for the Planning Committee to consider. Residents will be able to speak at the committee.

5.3

Construction procurement process
A Cabinet Procurement Committee will meet on 11/6/19 to consider the process for engaging a contractor. It will take 2/3 months throughout the summer to produce a tender document. At the moment, it hasn’t been decided whether to go to tender in advance of planning permission being confirmed or not. The balance is the risk of committing to a developer before there is planning in place c/w the desire to move the process on as quickly as possible.

Tenders will probably go out to 4 or 5 contractors (anyone can bid but companies whose tenders will be taken forward will in all likelihood be restricted to those with the scale and experience to do this work). Tenders will be assessed on 70% price, 30% quality. Quality will include such items as evidence of being able to work on site with residents, approach to communication with officers, residents, councillors, how disruption and noise will be minimised etc. LBH hope that 2 or 3 residents will put themselves forward to help assess the quality criteria.

Another Cabinet Procurement Committee will need to endorse the decision on which tender to accept before final negotiations and going on site.

ES asked if M&E contractors will be novated to the main contractor as the process did not seem to have worked as well as it could have in phases 1 & 2. RG confirmed M&E consultants will be different and it will be imperative to ensure that there is an effective LB Hackney M&E Clerks of Works service to minimise defects.

5.4

Programme
To reiterate above timings:
i) Planning – May
ii) Expression of Interest for tender – Sept
iii) Tender period Oct to December
iv) Evaluation of tender – Dec.
v) Negotiations with successful bidder – Jan 2020
vi) On site target May 2020
RG confirmed that it is intended that the refurbishment is done asap, so the expectation is that this element of the work would be complete by 2021. New build completed by 2023.
RG confirmed that the tender is an open tender – not restricted to a framework.

6.0
Feedback from doorknocking

6.1

CS gave feedback on the recent doorknocking exercise that Source carried out on south side homes. 134 residents were spoken to who hadn’t seen the design drawings at consultation events or in the community centre. There were 40 households that Source have been unable to speak to. The overall impression of the proposals for phases 3 & 4 are positive; concerns expressed were familiar, having come up several times before at events etc. NB, this wasn’t a scientific exercise; these were just the issues that people raised having been asked whether they knew about the proposals. Source will continue to try to make contact with the 40 unseen households, though of these, 23 are leaseholders who may well be absentee.

BT added that, following discussions with Source, LBH will write to all southside residents in May, tailoring specific letters to the ground floor flats affected by the works on their rear gardens, the Weston Court podium flats and the flats on the corner of Datchworth that will be affected by the installation of an extra window to comply with light standards.

Source

7.0
RSG training update

7.1

27 people registered interest in the training sessions, 11 have attended so far. 16 need to do the introductory sessions to be able to be part of the RSG. BB emphasised that this is a condition of membership. The feedback generally has been good.

8.0
ITLA procurement timetable

8.1

Source’s contract expires in September. KBH need to procure a new ITLA from the framework of 5 consultancies. The new contract will be for 4.5 years. Tender period will be May – July with a decision on the successful tenderer in August. BB noted that some residents will be needed to be part of the decision-making panel.

9.0
Residents Group update

9.1

EP gave a feedback on the new KC Residents Group. AGM on 7/3 elected a committee with officers (EP Chair). The beach party on 2nd Feb was very successful. The group is currently focusing on social events, including a regular family event on the last Saturday of each month. 26/3 the committee met to discuss continued social activities but also being able to co-ordinate other estate issues such as ASB and service charges. EP and Sarah Hulcoop, vice chair had attended the LBH chairs training. A gardening event is planned and Friends of Woodberry Down have been in touch to explore running activities at KC for older residents. There is also an aspiration to get a KC Youth Group off the ground. News etc. is posted on the website: kingscrescent.org.

EP suggested that information on who does what in LBH would be useful; the estate walkabout revealed that several issues had to be dealt with a variety of departments within the Council and it is sometimes hard to work out where responsibilities lie.

BB noted that Unit C will hopefully have a lease in place within the next 2 months; this will be another resource for residents to hire for activities.

10.0
Kings Crescent Story update

10.1

BT fed back. An event is planned for June to launch the KC Story with display boards and the printed booklet. There are also some old videos that have emerged that could be shown at the event. A final draft of the booklet will come to the next RSG.

BT

11.0
Any urgent business

11.1

PA asked if the opening up works at Weston revealed anything. BT explained that these were to check structural and sewage arrangements under the block and have not been completed yet.

11.2

ES asked about the vent of the block on Green Lanes which was presumably installed by Sainsburys and whether it has exceeded a prescribed height. Residents have received consultation documents for retrospective planning permission. RG responded that LBH had not anticipated the scale of the installation and agreed that it was intrusive when the blocks were viewed from across the park. The Regeneration team are meeting planning and property services colleagues tomorrow to discuss this.

RG/BT

12.0
Dates of next meetings

12.1

Next meetings arranged for: 16th May, in the Community Centre,
26th June in Unit C and 30th July in the Community Centre. All at 7.00.

The Meeting closed at 8.35 pm
AGENDA

Agenda item
Lead
Approx timing

1
Introductions and Apologies

Cllr Bell (Chair)
1 min

2
Welcome to new members/new group

Cllr Bell (Chair)
5 mins

3
Notes of previous meeting held 31 January 2019 and any Matters Arising not elsewhere on the agenda

Cllr Bell (Chair)
10 mins

4
Presentation on the proposed external materials for phase 3

KCA, HHb, Muf
20 mins

5
Scheme report:
i) current project activities
ii) planning application process
iii) construction procurement process
iv) programme

Ron
20 mins

6
Feedback from doorknocking

Source
5 mins

7
RSG training update

Source
5 mins

8
ITLA procurement timetable

Bronwen, Source
5 mins

9
Residents Group update

Source, Emley
10 mins

10
Kings Crescent Story update

Bronwen
5 mins

11
Any urgent business

Cllr Bell (Chair)
10 mins

12
Dates of next meetings

Cllr Bell (Chair)
5 mins

After the meeting there will be a chance to catch up with new and old members of the RSG over a drink and some snacks.

Family Fun Morning - March
2019-03-30 10:00 - 12:00 | Vince Murrrain Community Centre, N4 2GD
Following the success of the beach party in February the newly formed Kings Crescent Residents committee are planning a family fun morning on the last Saturday of every month, starting on 30th March.
Come along to meet other families on the estate!

There will be giant board games, a mini sand pit, colouring, as well as Wheely Tots providing bikes and family activities.

Improvements walkabout
2019-03-29 09:15 - 10:00 | Vince Murrrain Community Centre, N4 2GD
Resident Led Improvement Budget walkabout for Kings Crescent will be on Friday 29 March 9.15am till around 10am. All residents are welcome to join and identify potential improvements for communal areas on the estate. Simon Ware (Resident Participation Support Officer) will attend plus your housing officer (Annette) and communal works officer (Eray).
Usually meet at the community centre but watch out for more information on posters

Coffee Afternoon - Source Partnership
2019-03-28 14:00 - 16:00 | Vince Murrrain Community Centre, N4 2GD

* Cancelled* March steering group meeting
2019-03-12 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Message from John (Source Partnership):
Councillor Bell has agreed to cancel the next RSG meeting, scheduled for next Tuesday, 12th March.

There is nothing to update the group on in terms of the development proposals and, as you know, Source are supporting Hackney in re-constituting the RSG.

A provisional date for the next meeting is Thursday 11th April. Ron is trying to get a date that the design team can make so they can present to the group on some of the detailed design aspects of the planning application such as the external materials.

I will confirm this to you as soon as I have more firm information. Of course, by this meeting, we hope to have the start of a new RSG although I expect many of you will still be involved.

*Postponed*Hackney Town Hall visit
2019-03-09 11:00 - 12:30 | Hackney Town Hall, Mare Street, London, E8 1EA
*New date to be confirmed*
The current Speaker and our local Councillor, Clare Potter, would like to invite Kings Crescent residents to a formal visit of the Town Hall on Saturday 9th March between 11am and 12:30pm. If any residents are interested in attending then please let Simon Ware or Source Partnership know:
simon.ware@hackney.gov.uk
carol@sourcepartnership.com

Residents group meeting & AGM
2019-03-07 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Minutes from this meeting & AGM

1.0
Introductions and apologies

Apologies were received from Sarah Hulcoop

2.0
Update on current and recent activities

2.1
Simon fed back that the fitness classes have been successful after a tricky start when the instructor had to cancel at very short notice. But now there are approx. 10 regular attendees.

2.2
The visit by residents of De Beauvoir estate went well and they appreciated the time taken by the KC residents who came down to the community centre to talk to them.

3.0
Feedback on beach party event

3.1
Emley commented on the sense of momentum the event has generated. Generally, everyone felt it was really successful. Lots of families attended the first party. During the family and adult events there were boards for people to make suggestions/comments. The feedback received included:
Community ideas/comments:
· Games night
· Afternoon clubs for different age groups
· Exercise classes for the more mature
· Gentle exercise for over 50s
· Weekly or monthly playing out
· More activities for children and teenagers
· Babysitting circle
· Very nice and friendly environment (add more activity for the kids, more adult activity)
Social events:
· Saturday movie
· Team walking
· BBQ
· Book club
· Street Party
· Bring/Take Exchange
· Amir to do history talk
· Easter Egg hunt
Plus a lovely comment saying “Guys, thanks for organising today, bringing the community together”

4.0
Funding and establishment of the residents group

4.1
Simon confirmed that by remaining a Residents Group (and not a TRA), the group would get more of his time to organise funding, meetings and events. They would also not need to set up a bank account for self-administered funding. However, TRAs do get some additional funds to pay for minute-taking, stationery etc.
Simon said the rough total for the year was about £2000, plus £500 community chest. There is also £500 available for the annual Big Lunch for constituted TRAs.

Simon to check how much is left in the pot for this financial year and to circulate this asap so the group can decide how to spend it. It won’t be lost as long as it is committed this year.
Usually have to plan what to spend the money on by September, but some flexibility
The money can be spent on anything that engages the community such as new skills, events.
Agreed to check over the ‘terms of reference for KCRG’ form and can sign at next meeting as it was only emailed to the group just prior to the meeting

4.2
The name of the group was agreed as the Kings Crescent Residents Group

4.3
Committee elections

i) Emley was elected as Chair, nominated by Maire and seconded by Patricia
ii) Sarah Hulcoop was elected as Vice Chair, having expressed her willingness to be considered before the meeting. Nominated by Emley, seconded by Andrew
iii) Alice was elected as Secretary, nominated by Emley, seconded by Sarah C.
iv) The others present all put themselves forward as the rest of the committee: Sarah C., Roy, Thomas, Andrew, Patricia, Maire and Emilie, except David who will provide technical support!

5.0
Priorities for 2019

5.1
Andrew raised the idea that him and Emma C had last year of organising a project to decorate the hoardings alongside Murrain Rd. Committee can discuss this further with them and see what support is needed for this to happen

5.2
Alice raised the idea of a communal gardening/ growing event for people like her who have fairly recently developed an interest. Clare’s estate had help from Groundwork to develop their community garden. Simon mentioned De Beauvoir TRA who have a garden project – he works with them as Residents Engagement Officer so could get them to pass on experiences/knowledge. Sarah said she would be willing to help organise a planting day and could source seeds. May 11th was put forward as a possible day. Would it be possible to use a plot in the current garden area at the back of the community centre? John to investigate.
Thomas thought it would be good if we could somehow combine growing with cooking & eating – developing something similar to the Woodberry Down community kitchen.

5.3
Roy expressed interest in setting up a cycle club that could run supervised rides locally, perhaps with some bike servicing as well. Combine with Wheely Tots? To do this once weather is a bit nicer.

5.5
Health/fitness classes for older people. This could be done by public health. Simon said we need at least 10 residents interested before this could go ahead. But residents stated this is difficult to achieve until you have something in place. Suggested the option of a 3 week trial. Tai chi in the mornings suggested as an option. Also to check what already on offer in Clissold Park. Emley to follow up with Simon on this.

5.6
Bring/take event. Emilie liked this idea and would be happy to help organise

5.7
John said Source Partnership would be happy to help with design and distribution of leaflets to promote events.

5.8
The council is in the process of electing a manager for the new community hall to be in the vacant lot near Sainsburys. This should be in place by the summer

6.0
Town Hall visit

6.1
Clare offered another date after postponing the visit that was due to take place last weekend. After discussion this was agreed as 27th April at 11.00 am.

7.0
Security concerns

7.1
Suggested that the committee should be helping to support the residents that have been expressing concerns regarding security on King Crescent. CCTV has not been working in some buildings despite reports in steering group that all are fully functional. Several of the doors in the new builds do not close properly and they have been having issues with non-residents coming in. Simon was asked to provide clearer guidelines on the processes for how residents can report concerns and how to escalate if nothing is happening.
If anti-social behaviour is occurring it is important to report it so that the council and police have a log of what is going on. Suggestions include:
· Call 101
· Email police or council
· Can log ASB on Met Police website
· Tweet and tag council/counsellor/mayor
Emley to add information to kingscrescent.org website about this

Training for residents steering group
2019-02-28 18:30 - 20:00 | Vince Murrrain Community Centre, N4 2GD
In order to be considered for the relaunched Steering Group you will have to attend a training session. The first one is Thursday 28th February, but more dates will be announced.
Background:
Letters have been sent out to all properties on Kings Crescent to invite residents to join a steering group to work along side the council to steer the regeneration through the planning and construction phases over the next few years.
If you are interested in joining the group please return the expression of interest form attached to the letter, or complete the form online at www.hackney.gov.uk/kcrsg (by 15th March)
If you would like more information you can call Bronwen Thomas (Project officer) on 0208 356 6131 or email Bronwen.Thomas@hackney.gov.uk
You can also talk to Carol or John from Source Partnership on 0208 299 2550, or email carol@sourcepartnership.com or visit them on Thursday afternoons in the Vince Murrain Community Centre

Fitness classes: Zumba & Pilates
2019-02-06 19:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
Fitness classes every Wednesday in Kings Crescent sponsored by Hackney Public Health team. Drop-in, no need to book.
Zumba 7-8pm
Pilates 8-9pm
Each class will cost £2
(If this cost is prohibitive for any residents living on Kings Crescent contact simon.ware@hackney.gov.uk who can provide funding)

Beach Party!
2019-02-02 16:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
A group of Kings Crescent residents are organising a fun event to beat the winter blues!
(With support from Source Partnership, Hackney Housing and Wheely Tots)
Family fun 4 – 6pm (Wheely Tots, face painting, giant board games, mini sand pit, colouring, juice, pizza etc)
Adults only from 6.30 – 9pm (beach bar, quiz starts at 7pm, giant board games, mini sand pit, pizza etc)

January Steering Group meeting
2019-01-31 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
The steering group is a meeting specifically focused on the designs for the upcoming new build and block regeneration of the existing blocks on the East side of Kings Crescent
**Date was changed from 30th to 31st Jan**
Notes of Kings Crescent Steering Group Meeting held on 31st January 2019 in the Community Centre

Those Present:
Cllr Brian Bell (BB) (Chair)

Cllr Clare Potter (CP)

9 residents from:
Theobalds Court
Theobalds Court
Weston Court
Datchworth Court
Bramfield Court
Weston Court
Redbourn Court
Theobalds Court
Theobalds Court

In Attendance:
Ron Greenwood (RG)
Bronwen Thomas (BT)
Carol Squires (CS)
John Morris (JM)
Natalie Adubofour
LB Hackney
LB Hackney
Source Partnership (ITLA)
Source Partnership (ITLA)
Source Partnership (ITLA)

1.0
Introductions and apologies
Action

Apologies were received from: Gouri Ghosh, Maire McFerran

2.0
Notes of previous meeting and matters arising

2.1
Minutes were agreed as correct.

2.2
Matters arising:
i) CCTV – update on cameras to be on the agenda for the next KCP meeting
ii) Problems with Sainsbury’s employees parking on Murrain Rd seems to have been resolved
iii) Completion of play street signage in progress

3.0
Update on phase 1 issues

3.1
BT reported that making good of defects is coming to a close. Higgins will get paid their retention when these are completed. There is still a year’s guarantee period on the energy centre and planting – ends December 2019.

The LBH New Build team will hand over management responsibility to LBH core estate management team later this year. AM asked if tenants should still communicate with the New Build team for now; BT – yes, until notified of change.

4.0
Update on phase 3&4

4.1
Unit C
RG gave an update on progress with work to find an organisation to manage Unit C while it is a community facility. LBH with JM from Source interviewed a fourth, late bidder on 29/1. There are now three robust proposals to consider (one organisation pulled out) and on 11/2 there is a moderation meeting to decide which bid to recommend to LBH Exec.
EP asked about timescales for having the facility up and running. RG informed the meeting that it will take a few weeks to get the recommendation paper onto the agenda for the Divisional Leadership Team meeting; probably in March. Commercial team will then needs to draw up a lease, negotiate with the successful bidder. Aim is to have the centre up and running by the summer.

4.2
Development of phase 3&4 update
i) Architects have competed Stage 3 – detailed layouts of flats, public realm, materials. This is linked to LBH decisions on long term management and maintenance issues for best value.
ii) Cost consultants and valuers have calculated cost of works and value of the properties. A feasibility appraisal is being established to confirm viability for Directors.
iii) A GLA grant is available to increase the number of social rent homes so LBH is currently working on how many can be provided (instead of shared ownership/leasehold sale homes) and where they can be best located.

A formal executive decision will be made at a ‘Gateway’ meeting to proceed with the planning application in mid to late March.

Old boiler house
There have been discussions about whether the old boiler house on the corner of Bramfield/Theobalds could be converted to a flat or an additional community facility. Preferred option is residential; it could become a 3 bed flat.

RG also reported on pre-application meetings with Planners and the Planning Sub Committee. Issues raised included the day/sunlight reports and the design rationale (planners were very positive about the design). The Planning Sub Committee focused on the amount of social rent, the central square (they want it to be a genuinely usable play space) and ensuring the lettability of the commercial units under Weston Court.

Procurement of a construction company will be a major piece of work coming up later this year.

PS asked if the southside blocks will be the first to be done. RG confirmed LBH determination to get the refurbishment work done first.

PS also asked about the sequence of the work. RG replied that a key consideration during the tender process will be to test contractors’ approaches. It will be important that residents get to interrogate bidders.

AM asked if the boiler house conversion is to be residential, will it be for sale or social rent? RG explained that factors such as marketability and viability will be key considerations. It will be expensive to carry out the conversion, so this would suggest shared ownership but 3 bedroom flats are needed for social rent. CP added that there is a strong commitment to provide social housing. AM felt that it will be important that KC residents get a say in this as a community space is at stake.

AM asked for further details on the GLA funding. RG informed the meeting that £45 million has been made available by the GLA across LBH to convert new homes for sale into social rent. LBH need to work out how this is distributed across the 18 estates in the programme. RG confirmed that this funding is for direct swaps of housing for leasehold sale to housing for social rent.

CS raised the issue of consultation over materials. Source have received several queries about how residents will be consulted on details such as balcony design and finishes. RG stated that the design team want to hold a materials consultation session. CS asked about timescales for this. RG – hopefully, March before planning submission.

TD asked when balconies will be done. RG – hope to start in 2020, with approx. 18 months to complete.

5.0
Resident training

5.1
CS reported that Source’s contract has been extended to include the planning period. In this time, Source are offering a training programme – some group training in order to promote team building and also to prepare those interested for contractor selection interviews in the Autumn. The first session has been timetabled for 27th Feb, hopefully with a mix of old and new residents. There was general assent to the date.

6.0
Reconstitution of the RSG

6.1
BB informed the meeting that from 1st April, LBH wish to relaunch the RSG to better reflect the mix of tenures and new and old blocks across the estate, so that the wider interests of King’s Crescent residents can be represented. There will be compulsory sessions in Source’s training programme for those interested in joining or re-joining. Everyone will have to reapply. All residents will receive a letter later this month with a view to inviting interest by March. CS added that another reason for formalising the RSG a bit more is to ensure consistency of attendance.

7.0
Supported Residents Group

7.1
EP reported on the preparations for the party this Saturday (2nd Feb). A small working group has been organising it. Simon Ware is keen to get the group properly constituted as a revived TRA asap.

RW expressed his dissatisfaction with some of the processes. BB felt that is important that a group that can run itself is important, rather than having to rely on LBH officers to direct it.

EP had asked Simon if he thought is was feasible to get a group with a committee running in March and he seemed to think this is possible. Next meeting is 7th March which will be the AGM, with committee elections.

8.0
Any urgent business

8.1
CP invited the RSG to the Town Hall for a tour of the building with tea. To be on 9th March, 11.00 to 12.30. Source will do a flyer to promote. Children can come as well if needed.

Source

8.2
BT has been asked by her colleagues in the Regen Team if a group of residents from De Beauvoir estate can visit Kings Crescent. The current possible date is 2nd March.

9.0
Date of next meeting

9.1
Next meeting 12/3/19

The Meeting closed at 7.40 pm

AGENDA
Kings Crescent Steering Group Meeting
Thursday 31 January 2019 starting at 7.00pm in the Vince Murrain Community Centre

Introductions and Apologies

Notes of previous meeting held 17 December 2018 and any Matters Arising not elsewhere on the agenda

Update on outstanding issues from phase 1

Phases 3 & 4 update

Resident training

Supported Residents Group

Proposed reconstitution of the RSG

Any urgent business

Date of next meeting – 12th March 2019

Fitness Classes: Zumba & Pilates
2019-01-30 19:00 - 21:00, 2019-01-23 19:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
Fitness classes every Wednesday in Kings Crescent sponsored by Hackney Public Health team.
Zumba 7-8pm
Pilates 8-9pm
Each class will cost £2
(If this cost is prohibitive for any residents living on Kings Crescent contact simon.ware@hackney.gov.uk who can provide funding)

Fitness classes: Zumba & Pilates
2019-01-16 19:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
New fitness classes every Wednesday in Kings Crescent sponsored by Hackney Public Health team.
7-8pm for Zumba followed by 8-9pm Pilates.
Each class will cost £2
(If this cost is prohibitive for any residents living on Kings Crescent contact simon.ware@hackney.gov.uk who can provide funding)

Fitness classes: Zumba 7-8 & Pilates 8-9
2019-01-09 19:00 - 21:00 | Vince Murrrain Community Centre, N4 2GD
New fitness classes starting in Kings Crescent sponsored by Hackney Public Health team.
The Zumba & Pilates classes will start in on Wednesday 9 January for an initial 12 week period. They will be at the Community Hall each Wednesday 7-8pm for Zumba followed by 8-9pm Pilates.
Each class will cost £2
(If this cost is prohibitive for any residents living on Kings Crescent contact simon.ware@hackney.gov.uk who can provide funding)

Coffee Afternoon
2018-12-20 14:00 - 16:00 | Vince Murrrain Community Centre, N4 2GD
Christmas coffee afternoon with Source Partnership

December Steering Group Meeting & Christmas drinks
2018-12-17 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Last steering group of 2018
This meeting is focused on the plans and updates for the next phase of development

Kings Crescent Steering Group Meeting to be held on
Monday 17 December 2018 starting at 7.00pm in Vince Murrain Community Centre

AGENDA

Introductions and Apologies

Notes of previous meeting held 28 November 2018 and any Matters Arising not elsewhere on the agenda

Feedback from design exhibition 10th December

Any urgent business

RSG meetings 2019, date of next meeting

MINUTES

1.0
Introductions and apologies
Action

Apologies were received from: Alice Hutchinson, Karsten Hartmann, Emma Crouch

2.0
Notes of previous meeting and matters arising

2.1
Minutes were agreed as correct.

2.2
Matters arising:
DP raised the issue of cleaning and caretaking. He contended that the Weston Court podium hadn’t been swept thoroughly for months and was concerned about LBH’s ability to keep the estate clean when it has 25% more homes. He reported that 34 lights are not working in Weston and Datchworth Courts. CS offered to pass this onto Annette Reid, Estate Manager.

CS

3.0
Feedback from design exhibition 10th December

3.1
RG reported that there were 120 attendees. 60 were from the new blocks, 15 off the estate and the rest from the old blocks. This was an opportunity for LBH and the design team to set out what feedback was taken on board and what hasn’t changed.

Refuse and recycling
Site-wide proposals for refuse, recycling and parking were a major part of the presentations. RG reiterated that proposals to close refuse chutes was a borough-wide policy to overcome a management problem and to increase recycling rates. Provision will be made to support residents who cannot get to bins.
DP raised concerns about the impact of closing the chutes and the likelihood that food waste would be spilt in lifts and on walkways when residents had to carry compostable waste bags down to bins. These sometimes split easily. Rubbish bags are not a problem as these are generally much stronger. If the cleaning service is poor, who will clean up spillage from bags? SH and PA both suggested double-bagging waste, AM suggested composting bins that can be bought; these break down food waste at home and the compost can be used on plants or allotments. RG welcomed the ideas and possible solutions being suggested.

Feedback from designs displayed
RG continued feedback on the exhibition. Proposals for parking and estate services were set out and the master planning strategy explained. New images were produced to try to capture the look and feel of the development, particularly the new courtyards. The new model, ipads and VR devices went down well. The general response was that people felt listened to. PA reported that he didn’t find it easy to see on the display boards where changes had been made; he had to have them described. He found the VR very helpful. He still thinks the columns on the new balconies are a security risk and thinks the 3rd column on each balcony looks unnecessary. RG indicated that crime prevention officers will have an input into this design feature and the details of the columns’ material will be discussed with the manufacturer.

Density and ASB
PS asked for confirmation of the number of new blocks. RG – there will be 5. PS asked if the estate is big enough to cope with so many new blocks. RG replied that in fact the LBH design panel and the GLA think there’s scope for more and taller blocks. PA questioned whether tall blocks are good for families and cited an example of a tall block in Holly Street which was unpopular for families and it was converted into an over 55s block. He also expressed concern about the possibility of increased ASB with new younger people likely to be living on the estate. RG felt that the new community facilities should provide activities and projects for young people. BB questioned the perception that young people who cause ASB are primarily from off the estate. Many do live at Kings Crescent and so should be in a position to benefit from activities organised at the new community facilities.

Estate lighting
PA raised the issue of the poor lighting now and expressed the hope that this will be taken into account for the new development. SH endorsed the view that the lighting now could be poor. RG said these concerns will be fed into the new build lighting strategy. CS noted that when Higgins were on site, the whole estate was lit all the time for security, so at least when the phase 3&4 contractors are on site, this will probably contribute to improved lighting. DP reiterated his view that a reliable caretaking service would pick up these sorts of problems. CS committed to contact Annette Reid to find out when the next walkabout will take place to pick up these issues (as per item 2.2).

Cleaning
There was also concern about the perception that the cleaners are not full time on KC but are agency staff not spending all their time on the estate. BT to check what
the situation is with the cleaners.
CCTV
PA asked if the cameras at Weston Court were now all working. BT will check and respond but she understands that they are.

Proposed layout and public realm
BB asked if there was feedback on the layout of the estate. SC liked the central play space. CP noted that the new community centre will also be a focus for community activity. SC stressed the importance of building up a sense of community with the existing and new outdoor spaces. EP reported that her daughter, Maya had been questioning MUF at the exhibition about the purpose of the equipment on the play street. RG commented that if a child is unsure how play equipment is intended to be used, there are lessons to be learnt. Facilities need to be clearly useful and of interest for children.

Boiler room
PS asked about plans for the old boiler room under Theobalds Ct. RG – it could be an ancillary community space, a meeting room or converted into another flat.

Environmental additions
In response to a question from PA, RG reported that existing blocks will have brown roofs and PV Panels that should reduce energy bills. BB added that LBH is developing a ‘green offer’ with possibly a borough-wide energy company. SC raised the problem that she experienced with the solar panels earlier this year. BT explained that some were not fixed properly and had to be taken down and refixed; Higgins dealt with this quickly.

Ongoing lessons learnt
Light fittings
AM raised the issue of LED bulbs that cannot be replaced by residents when the bulbs expire because of the light fittings. Social rent tenants have to call out LBH repairs to change the bulb – no doubt at great expense. There may be a disparity between social rent tenants and owners who do not have the same light fittings. BT acknowledged this is a problem. LED lights are fitted because they are more efficient but a lot are being replaced under warranty as so many have died. SC noticed that lights were left on 24 hours a day while the flats were being finished so the life of the bulbs was a lot less by the time the flats were occupied. BB asked that this is looked at as a specification item for phases 3&4.
Communal doors
SH raised the issue of the main door to Chipping Court which is always failing. BT noted this is a latent defect and has been reported 11 times to her knowledge. LBH still working on finding a solution.
New stripes on play street
EP reported that they are very slippery. BT to check this out.
Sainsbury’s staff parking on the pavement?
Several people have witnessed this. It could be one of the security guards. RG and BT to raise this with Sainsburys.

Timescales
RG ran through indicative timetable for the next phases:
· Internal meetings will be held up to March 2019 to settle viability and final design details leading to planning application being made mid March.
· Determination of the application will be in approx. 6 months, so around Sept 2019.
· Meanwhile, the process for selecting a contractor will get underway, starting in Spring 2019. Tender invitations will be issued in the summer, deadline of Sept for submissions. The Cabinet Procurement Committee will need to sign off the decision to award the contract which will probably be by Nov 2019.
· Approx. Dec 2019 contract with developer signed.
· On site approx. Spring 2020
Residents will have a role to play in selecting the contractor; there are quality criteria that bidders will have to respond to, e.g. how they will deal with noise and disruption.
· Refurbishment will be finished first, approx. 18 months after start of site, so approx. late 2021.
· The new blocks will then be built on a phased basis between approx. 2022 and 2023.
SH asked if this phase will be longer than the first phases. RG estimated approx. 3 years; there is less new build but more refurbishment than phases 1 &2. It will be a very complex and challenging contract – lots of homes in occupation in close proximity, a tight site and difficult logistics. BB commented that plenty of contractors possess the expertise to construct within tightly constrained sites.

PA asked about the white lines that have been painted on the estate roads. BT replied that these are probably LBH contractors checking where services run, BT to check if PA’s observations correlate with what should be happening with the preparatory works. RG noted that there is one more trial pit to be dug a round Weston Court.

CS

BT

BT

BT

RG & BT

BT

4.0
Any urgent business

4.1
None

5.0
Date of next meeting

5.1
Next meeting 30/1/19 in Unit C

In Attendance:
11 Residents
Ron Greenwood (RG)
Bronwen Thomas (BT)
Simon Ware
Carol Squires (CS)
John Morris
Natalie Adubofour
Cllr Brian Bell (BB) (Chair)

LB Hackney
LB Hackney
LB Hackney
Source Partnership (ITLA)
Source Partnership (ITLA)
Source Partnership (ITLA)
Cllr Clare Potter (CP)

Design exhibition and timetable for next phase
2018-12-10 14:30 - 20:30 | Unit C (vacant unit by Wallington), Murrain Road
This is a last chance to see the final designs for the next phase of new builds, refurbishment of existing blocks, and public realm designs. All welcome.
If anyone was not able to attend the display, all of the design boards can be seen at:
https://www.hackney.gov.uk/kings-crescent-estate

December Residents Group Meeting
2018-12-06 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
The supported residents group meets every 3 months. All residents are welcome to attend.
Come along to meet your neighbours, find out about events happening on Kings Crescent, make plans for social events and to discuss any issues you are having.
(See minutes from the September meeting to see what has been happening before)

Minutes of Supported Residents Group Meeting – 6th December 2018 (kindly minuted by Sarah Hulcoop)
The meeting was chaired by Simon from LBH in place of Oliur (Simon will be the new permanent resident participation support officer for Kings Cresent)
Attendance – approx. 20 residents attended.

Feedback from previous meeting

Parking issues: More parking enforcement was taking place, which should reduce the cars parked wrongly on the estate and create more space. Residents commented that they were still concerned by the lack of parking, in particular that they can no longer purchase visitors permits for on the estate. The situation will get worse when the building work starts up.
Extra bike parking hoops: work will continue to fit these
Pigeons: a letter has gone out asking people not to feed pigeons. The newbuild team have not completed their investigations into options yet. Carol will email the team for an update.

Activities on the estate

Wheely tots was piloted during the summer and is now being evaluated. LBH would welcome any feedback.
Zumba and pilates will be starting on Wednesday 9th January. This will be a 12-week trial so needs to be well attended! Cost of £2 per session:

7-8pm Zumba
8-9pm Pilates

Post-Christmas party in January
Residents discussed options. A Saturday afternoon / evening in late January was suggested. Simon will decide on a date.
Ideas of bring-and-share food reflecting different cultures, a quiz or bingo as an activity to help break the ice and help people to mingle, some music for dancing. A number of people were willing to help organise this – Emley, David, Andrew, Sarah, Emilie.

AGM / creation of a Tenants and Residents Association (TRA)
Discussion was had on how to move forward with setting up a TRA.

Some residents were disappointed that this had been postponed at the last meeting and the AGM / election not held.
However, others felt this was to give newer residents to the group an opportunity to understand the roles and have time to consider getting involved.
There was general agreement that the group would be best chaired be a resident of the estate.
Carol said training had been promised by LBH.
Residents agreed it would be very helpful to have input from young people on the estate
It would also be good to encourage other residents to attend the Group meetings, perhaps by better advertising / emphasising that the group could give people a powerful voice on the estate and to liaise with LBH and others
Simon proposed that at the next meeting (March) some training could be offered (perhaps after the main meeting) for those interested in a committee role, with the committee being elected at the June meeting.

Time and dates of meetings
Residents discussed the best times and days for meetings, but agreed that was no time that would suit everyone. 7pm seemed a good time to stick with. The next meetings would be on the first Thursday of the month, in March and June.
Simon would fix dates and these would be advertised.

**If anyone is interested in getting involved with planning the party and/or becoming a member of the residents committee please get in touch via the feedback function at the top of the page**

November Steering Group Meeting
2018-11-28 19:00 - 20:30 | Vince Murrrain Community Centre, N4 2GD
Minutes from the meeting taken by John Morris from Source Partnership:
Notes of Kings Crescent Steering Group Meeting held on 28th November 2018 in the Community Centre

Those Present:
Cllr Brian Bell (BB) (Chair)
18 residents from various blocks

In Attendance:
Ron Greenwood (RG)
Bronwen Thomas (BT)
Carol Squires (CS)
John Morris
Natalie Adubofour

LB Hackney
LB Hackney
Source Partnership (ITLA)
Source Partnership (ITLA)
Source Partnership (ITLA)

1.0
Introductions and apologies
Action

Apologies were received from: Cllr Clare Potter.

2.0
Notes of previous meeting and matters arising

2.1
KH requested that on page 3, top para, 3rd line, the minute “40% of Wallington residents” read “40% of all residents.” His intention at the last meeting was to argue that the feedback from consultations had led him to assume that 40% of all Kings Crescent residents would oppose the creation of the 11 storey block. It was unclear whether this was an inaccurate minute or what KH had meant to say.

2.2
Matters arising:
It was noted that Sainsburys was opening tomorrow (29th).

3.0
Update on play street

3.1
Markings on the street and the bell bollards are now in place. Signage was delayed by at least two further weeks.

4.0
Kings Crescent Story

4.1
BT gave a presentation on the outline of the KC Story as compiled by Ranait of Source. Some additional contributions would still be welcomed.

5.0
Feedback from Bourne Estate visit

5.1
DP was invited to give his feedback. He noted that the caretaking seemed to be better there and so refuse chutes were still used. His perception of the distance between blocks was that although 16m seemed generous at ground level, at first floor and above, it seemed a lot closer and that there was a feeling of overlooking.
RG added that the central courtyard at Bourne was comparable in size to the one proposed at King’s Crescent which will be 36m in width.

BB asked about the community centre at Bourne. RG thought that the KC scheme proposals will provide a much better community facility space.

BB asked for an update on the management of Unit C as a temporary community space. RG reported that a potential provider has been identified who will offer a comprehensive range of activities and a fit out for temp. community use for 5 years. LBH are inviting another potential provider to talk through their proposals before making a decision and starting the process of drawing up a lease for signing. One factor has been the constraints that will need to be imposed because of the residential units above the centre. BB made the point that it will be crucial to have a space that is well used and busy. RG will ask the successful organisation to give a presentation to the RSG.

EF asked if this will be a commercial operator. RG confirmed that the organisation in question is a charity.

MJ asked if the centre would be run on similar lines as the one at Cazenove where some activities are available for £1. RG – a lot of activities will be subsidised but not necessarily free.

AC asked where this arrangement works well. BT suggested the Robin Redmond Centre at Woodberry Down and centres at Hackney Wick and Haggerston.

BT added that for further comparison for other features of the new KC development, LBH would be trying to organise a visit to commercial workspace units situated under residential in the new year.

6.0
Final exhibition 10th December

6.1

RG notified the meeting that the final exhibition of the proposals before submission to planning is on Monday 10th December between 2.30 and 8.30 p.m. in Unit C. This will not be as extensive an exhibition as previous events. The model will be central to the event but there will be fewer boards that will pick up on:
· lessons learnt and a summary of what has been taken on board from feedback and what hasn’t from previous exhibitions, drop ins, visits and doorknocking exercises
· changes made to the masterplan
· daylight/sunlight studies
· parking, service delivery and refuse arrangements
· the look and feel of the 3 proposed courtyards with details of the associated buildings, landscaping, public realm, planting and the games court
· the refurbishment proposals

KH asked if there will any opportunity for further feedback. RG replied that this will be limited as this is the last exhibition before a planning application. There will be opportunities for representations as part of the formal planning process. KH feels that the feedback forms that were submitted after the July event were not taken into account. RG’s view is that it could not be certain whether feedback forms were submitted from households or individuals so how representative this was could not be ascertained, particularly since there are almost 550 households on the estate.

AC thought that communications had not been great. She only heard of the issues from word of mouth. Is the website up to date? BT said that the KC proposals and consultation info should link from the main LBH website.

AC hoped that feedback is not being dismissed and she would be happy to provide feedback from Kimpton Court. RG made the point that other stakeholders’ views needed to be taken into account as well, including the GLA, design panel etc. KH suggested that LBH will have ignored the views of a substantial number of residents. In the written reply from RG to KH, it is implied that everyone else except the active Wallington Court residents supports the proposals. RG read an excerpt from a letter of support he had received from a Kimpton Court resident. NF asked if the writer gave evidence to back up their support for the proposals.

KH acknowledged that views were polarised. EF claimed 27 in Wallington Court opposed to the scheme. She asked how residents can be sure that feedback has been fairly represented if RG only feeds back positive reactions? RG has never read out opposed feedback, so how can we trust the LBH viewpoint? RG responded that the negative feedback was being articulated regularly at RSG meetings, in writing to other council staff and the local MP. EF asked what others in the meeting felt (NB, this was not answered by any other attendees). WD said he had not given feedback, so does RG assume he is in favour of the plans?

6.2
Timetable
BB asked about the timetable from now on. RG – indicative timescale would be:
· Exhibition 10/12
· Finalisation of detailed design early in new year
· March 2019 planning application submitted
· Approx. Sept 2019 determination given.
Running concurrently to these will be:
· Expressions of Interest for main developer April 2019
· Shortlist June
· Tenders returned Sept
· Cabinet sign off by Nov?
· Negotiations with the successful tenderer up to Jan 2020 when contract would be signed
· Start on site possibly Spring/early Summer 2020
· 3 year programme, with refurbishment largely done first
· 2022-2023 phased handovers
Resident representation on the interview panel for the contractor will be encouraged. NB a key qualitative measure will be how contractors propose to work on an occupied site.

RG added that one key consistent message was that residents just want the works to get going.

PS asked if LBH had any contractors in mind. RG replied that there needs to be a formal and open tender process but key criteria will be ability to work on a complex scheme with residents in situ.

BB encouraged those opposed to the scheme in its current form to exercise their right to write to the mayor and their MP.

AC asked why LBH will not flip the site of the tall block. RG summarised the reasons: sunlight from the S and SW will be maximised through the large central courtyard, which he believed will be better than a run of buildings along Murrain Rd, the design concept is to step down heights of blocks along Murrain Rd and there is a need to build the number of homes proposed to fund social rent, the external improvements to existing blocks and provision of the community centre .

SC suggested there is a feeling of irritation amongst residents that LBH want to move on and shut down further conversation. RG believes the arguments have been rehearsed enough at consultation events. SC believes that opposing views could have been treated with more respect. SC asked if it is true that building high gives LBH the chance to maximise the value of flats at the top of the blocks. RG stressed that LBH felt the design was right but that it was also true that higher values can be achieved by building taller blocks. An additional factor was the desire to knit together the two halves of the estate by creating a large central courtyard.

BB brought the discussion to a close by reminding the meeting that there are other channels through which to continue to make representations.

7.0
Any urgent business

7.1
There was none.

8.0
Date of next meeting

8.1
Next meeting 17/12/18; a short meeting with Christmas snacks after.

The Meeting closed at 8.10 pm

Community Centre Visit
2018-11-03 10:00 - 15:00 | Vince Murrrain Community Centre, N4 2GD
The Bourne Estate and Museum of London
Free visit for Kings Crescent residents
The trip will be a chance to see the Bourne Estate, where Camden Council’s award-winning
regeneration project has combined new and old buildings with
high-quality public spaces and community facilities.
We’ll also visit the nearby Museum of London to learn about the capital’s heritage.
Coffee, lunch and travel all provided.
Meet at Vince Murrain Community Centre from 10am for a 10.30am depart
To book your place contact Bronwen Thomas:
bronwen.thomas@hackney.gov.uk, 020 8356 6131

Pumpkin Carving
2018-10-28 15:00 - 18:30 | Allotments area, In courtyard between Therfield, Barley, Chipping and Redbourne Courts
