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DTSTART;TZID=Europe/London:20220127T190000
DTEND;TZID=Europe/London:20220127T200000
DTSTAMP:20260503T061625
CREATED:20220213T135743Z
LAST-MODIFIED:20220213T135743Z
UID:2104-1643310000-1643313600@kingscrescent.org
SUMMARY:Steering Group Jan 2022
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nNotes of Kings Crescent Steering Group Meeting \nheld on 27th January 2022 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n4 residents: \nEP\, PD\, KM\, KH\n(resident’s names removed for public version) \n \n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM) \nMenekse Saitoglu\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA)\n\n\n\n  \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from residents JWM & AA. \nKathy was welcomed to the RSG; she has recently moved [to Kings Crescent].\n  \n  \n \n\n\n2.0\nNotes of previous meeting held 17th November and any Matters Arising not elsewhere on the agenda\n \n\n\n2.1\nMinutes were agreed.\n\n\n\n  \n2.2\nBB noted that he did write to Judith Morrison\, Head of Leasehold Services to ask her to organise another meeting with northside blocks leaseholders re bills etc. TRA to let him know if dates are not agreed.\n  \n TRA \n \n\n\n3.0\nPhase 3&4 update  \n \n\n\n  \n3.1\n RG reported that on 10th January\, 3 pieces of correspondence had gone out: \ni) a letter to all residents to inform them that Durkan were the preferred bidder\, \nii) letters to Durkan informing them of this and to Mulalleys informing them that they were unsuccessful; and \niii) the S20 stage 2 Notice to all southside leaseholders. \n  \nNext steps are now to finalise the contract negotiations and enter into a contract by mid March. There may be some visible signs of works starting by the end of March\, e.g. bore holes to discharge planning conditions\, investigate possible adverse ground conditions before foundations start. At the same time\, Durkan will start to generate a Construction Management Plan.\n  \n  \n \n\n\n  \n3.2\nRG presented 4 key aspects of the bid. \n1.   Pre-contract works. These will take approx. 5 months\, including developing detailed designs (M&E\, kitchen and bathroom details)\, investigating soil and ground for asbestos\, concrete\, ordering materials – in particular the pre cast concrete panels\, organising parking suspensions\, party wall agreements\, erecting site facilities (which will be in front of Datchworth Ct on the Queens Drive/Green Lanes side)\, respite facilities\, dismantling the community centre\, erecting hoarding\, stripping out the Weston Court garages and part of the podium. \n2.   Construction and phasing. The whole contract is scheduled for 140 weeks. Refurbishments will take place first\, starting at Bramfield Court and working round to Theobalds\, Datchworth and Weston Courts. Each block’s works will start within 3 months of each other\, 10 months per block\, 12 months for Weston Court. The refurbishment will be completed well in advance of the new build. \nThe respite centre will be situated within the estate. Durkan will explain their reasoning for this at Meet the Contractor events. (Residents  and LBH originally preferred these facilities to be sited outside the estate on Queens Drive). \nEP asked for an explanation of the reference to the Weston Court podium. RG described how the podium will be cut back slightly to make space for the work space underneath\, but there will still be a walkway outside front doors. EP also asked for confirmation of the location of the respite centre. RG confirmed\, illustrated with a presentation slide where the facilities will be located along with a temporary ball court and storage. \nRG – works will start with hoarding off areas and starting to take down garden fences and sheds in order to provide access for plant to install balconies. \nPD asked if the respite centre will have computers. RG – that is the intention\, based on lessons learnt from phase 1&2. He also queried removal of sheds from rear gardens. JM noted that the installation of balconies will be very disruptive but that gardens will be reinstated in full. \nPD – where will the columns go that will support the balconies? There are cables etc that run up the wall that need to be preserved. WO – there will be a full inspection of the gardens and individual issues before works start. PD also has a soakaway in his rear garden that he will not want to be damaged when scaffolding is installed. RG reassured that full surveys and individual consultations will take place before works start. BB emphasised the extent of disruption to gardens. \nRG continued with construction plans for the new build. This will commence within 4-6 months of start of refurbishment works and will proceed west to east\, i.e. DZ4\, DZ5N\, DZ5S\, DZ6N\, DZ6W\, DZ6S. 219 new homes will be built\, 4 retail units\, workspace\, community facilities and 3 courtyards. \nKM asked if the design of the public spaces had been completely worked up yet. RG replied that there will be an element of detailed design still to complete. Residents have requested a review of phase 1&2 play equipment\, so a workshop will be organised to discuss details of phase 3&4 landscaping etc. \n3.   Community Engagement.  Durkan are keen to follow up initial discussions with the TRA and Hackney Showroom. They have noted the need to bring the north and south sides of the estate together\, to produce engaging communications in a variety of formats and to have discussions around the fit out of the new community centre. They plan a series of workshops and wish to produce a Residents Charter. There is a desire to learn from phase 1&2. They will attend RSG\, TRA meetings and also organise dedicated communications meetings. One offer from them is regular site visits for residents to see first hand progress of the construction work. \n4.   Training & Employment. Durkan will promote site-based roles for local residents and provide funding\, to be agreed with the TRA and HS. They will have contractual apprenticeship and local labour targets.\n  \n  \n  \n \n\n\n  \n3.3\nSection 20 process.  RG reported that stage 2 consultation ends on 11th Feb. 3 households attended the surgeries on 24/1. Questions at these centred on timescales\, the discount eligibility and scope of works. RG announced that\, following representations from leaseholders\, the decision on the 5 year discount period has now been signed off and this will now start from 1/4/22 for all southside leaseholders. \nThe 3rd stage of the S20 process will start once the contract is signed at which point leaseholders will receive a detailed breakdown of costs applicable to them as individuals. EP asked for confirmation that contracts will be signed by the time that the stage 3 notice goes out. RG confirmed this will be the case.\n \n\n\n4.0\nTRA update \n \n\n\n  \n4.1\nEP reported back. The community-focussed meeting before Christmas was combined with a Winter Market which was successful. However\, the meeting itself was less well attended\, leading the TRA to look at different ways of engaging with residents. An ideas sheet is up on the wall at HS rear room for people to leave comments and suggestions. The Kings Feast was split between a children’s event and an adult one. The adult event was cancelled due to the covid concerns before Christmas as was a proposed theatre outing for elders and other events throughout January. TRA and HS are planning to get things back up and running in February with the resumption of the homework club (now transitioning into a youth club) and the Friday lunch club. \nBB asked about the Community Centre Working Group. WO noted that there is a meeting arranged for 4th Feb to discuss possible visits to other centres and progressing the brief for the fit out.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nITLA update\n \n\n\n  \n5.1\nCS reported that Source’s time recently has been spent supporting leaseholders during the S20 process and helping to facilitate surgeries/meetings. We have also spoken about the imminent decommissioning of the community centre. We plan to establish a regular time to be available at HS to raise awareness of Durkan’s emerging proposed approach to the building works and community engagement.\n  \n  \n  \n  \n \n\n\n6.0\nAny urgent business  \n \n\n\n  \n6.1\nKH raised the ongoing issues for northside leaseholders with EWS forms and the cladding on the blocks. BB reported that a comprehensive briefing had been provided by officers but it is confidential. His view is that the problem lies 100% with the lenders and councillors have been reassured that the other issues are relatively minor. There may be another meeting with offices on this in 2-3 weeks time. \nKH emphasised that he and fellow leaseholders want the regeneration to work and that the community is brought together. But many are concerned that the blocks contain the Kingspan cladding that was present at Grenfell. If the EWS rating was compliant then there wouldn’t be a problem. There is dissatisfaction that LBH are not taking their responsibilities seriously and just laying all the blame on the lenders. BB re-emphasised his point about lenders and that the buildings were compliant when the products were installed. However\, LBH do want to resolve these issues. If elements do need to be removed then a capital works programme will need to be agreed across the borough. He acknowledged that the letter that went out just before Christmas was poorly expressed. \nKM added that it is important that people can work together on this and that it is sad that a problem like this threatens the good will that exists. \nKH noted that many leaseholders will be stuck with existing mortgages as lenders won’t now lend on the properties and LBH cannot just step away from this.  BB denied the Council were stepping away. CP added assurances that officers are working on this as a priority and that everyone’s ‘eyes are still on the ball.’ \nKH – Clare Williams’ explanations at the last TRA meeting didn’t leave leaseholders satisfied. Who else can we contact? RG explained that the Resident Safety Team are the people who are dealing with this. This team is led by Mikel Jankowski. He also reminded the meeting that this is a national issue – not just a local\, Hackney problem. A Building Safety Act is imminent and there is an onus on LBH to have a resident engagement strategy in place. \nBB – Steve Waddington as Director of Housing is an officer further up the hierarchy if residents are not satisfied with responses to date. \nKH raised the Government’s Building Safety Fund; if the view is that LBH don’t need it now\, if they decide later they do\, will the fund be exhausted? BB – if we’re eligible for funding\, we will apply for it. CP added that this point is taken and will raise it with Michal. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBB \n \n\n\n8.0 \nDate of next meeting \n \n\n\n \n28th February 2022\, 7.00.
URL:https://kingscrescent.org/calendar/steering-group-jan-2022/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20211117T190000
DTEND;TZID=Europe/London:20211117T200000
DTSTAMP:20260503T061625
CREATED:20220213T122133Z
LAST-MODIFIED:20220213T122133Z
UID:2095-1637175600-1637179200@kingscrescent.org
SUMMARY:Steering Group Nov 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nNotes of Kings Crescent Steering Group Meeting \nheld on 17th November 2021 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n6 residents (names removed for public version)\n \n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM) \nMenekse Saitoglu\n  \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \n \n\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nNo apologies were received.\n  \n  \n \n\n\n2.0\nNotes of previous meeting held 22nd September and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nOne correction was noted from 5.1. The minute should have read: ‘MUF to be invited to a meeting specific to the design intent for the landscaping and play facilities.’ Subsequent to the September meeting\, MUF have met with WO and colleagues on site. \n \n \n\n\n3.0\nPhase 3&4 update  \n \n\n\n  \n3.1\n  \nIndicative timetable for contractor selection \nRG thanked all for participating in the selection process and for their patience during such a long procurement period. A preferred bidder has now been identified and approved at the internal approval panel\, the Gateway that comprises all relevant senior managers. Tender levels were approved and risks (e.g. sales element\, future management and maintenance commitments) all noted. The Cabinet Procurement and Insourcing Committee (CPIC) will consider the recommendation on 6/12. The report will be publicly available on 26/11 but with the identity of the recommended contractor and commercially sensitive information in a confidential section. The publicly accessible section of the report will include descriptions of the S20 process\, design changes\, risks considered\, sustainability and how the tenders were evaluated and scored. It will be possible to watch the CPIC meeting on 6/12\, in person or via livestream but the public parts will be short\, with discussion about the confidential parts of the report exempt from public viewing. Questions can be submitted to the meeting from members of the public but because of the notice needed\, they will need to be submitted at the same time as the report becomes public. However\, in exceptional circumstance\, the Chair may allow a late submission for consideration.  If approved\, the Council’s Chief Executive will have delegated authority to enter into a contract with the successful bidder\, subject to the S20 process.\n  \n  \n \n\n\n  \n3.2\n  \nS20 process  \nRG reported that the aim is to issue Stage 2 Notices on 10/1/22 with the statutory consultation period ending on 11/2/22. Surgeries for leaseholders will be set up in the 3rd or 4th week of January. The Q&A section from Stage 1 will be amended\, with a likely change being the  timing of the start of the 5 year discount period to a date\, to be decided\, that will be the agreed start on site date for the refurbishment works rather than the practical completion dates of the different blocks. The aim is to respond to all leaseholder observations will be by the end of February so that contracts can be signed in March. \n  \nEP asked if any more information will be given to leaseholders before January. RG replied that all information will go into the Stage 2 Notice and accompanying letter and FAQs in January\, so\, no. \n  \nEP – many leaseholders are still very unhappy and it seems their ability to influence further decisions will now be taken away because the CPIC will have approved the appointment of the tenderer and the costs by the time of the Stage 2 Notice. RG replied that the recommendation to cabinet is subject to completion of the S20 process and there will be due regard paid to submissions as part of this process. BB added that objections would have to be quite fundamental and valid to change the approach. RG emphasised the amount of time and effort that has gone into making sure the quality and price of the contractors’ tenders has met very tight criteria. He also confirmed that the whole package of works\, refurbishment and new build will be let as one contract and has been the subject of one planning permission\, although acknowledges that they form two different elements. \n  \nEP is still concerned about the huge financial impact on non-resident leaseholders. BB felt that this has been answered at length and that leaseholders who rent out their properties have made this decision to become landlords and it is reasonable for them to not qualify for the discount. CP reiterated this point. RG added that individual leaseholders will be able to talk to the Leasehold Team about personal circumstances and cases of financial hardship will be considered. \n \n  \n  \n  \n \n\n\n  \n3.3\n  \nIndicative timescales and other issues with phase 3&4 \nRG noted that after contract signing\, mobilisation works will include surveys to ascertain presence of asbestos\, underground obstructions and issues around drainage of the site. Other activities will include planning submissions for the design changes and site set up including erection of hoardings\, site facilities etc.  Preparatory works could include strip out of Weston garages. \n  \nThere will also be initial events organised by the contractor around their construction management plan\, communications\, resident liaison\, attendance at RSG\, workshops on lessons learnt from phase 1&2\, investigation on connecting up to the existing CHP\, drainage\, decommissioning of the current community centre and support for community activities. BB emphasised that the drainage under and around Weston Court is a key issue that he has expressed concern about. \n  \nParty Wall Notices   \nWO is leading on this. Potentially at the same time as the Section 20 consultation\, Party Wall Notices will be sent to all leaseholders so that where works take place\, e.g. construction of balconies\, that will affect the existing building structure\, there are surveyors appointed to ensure that the previous condition is reinstated.  Notices will go out before contracts are signed so there is time for the process to be conducted properly. EP asked if leaseholders will have to pay if they wish to appoint their own surveyor. WO – no\, but surveyors will need to be approved by LBH and need to be RICS certified. \n  \nFire safety and cladding \nKH raised the issue of phase 1&2 new blocks no longer being compliant with current fire safety regulations. He was concerned about his own and neighbours’ circumstances but also asked how LBH will address this for phase 3&4. RG replied that this is one reason why the tender process was prolonged; this formed an extra section that tenderers had to address in the Best and Final Offer. The contractor will be obliged to provide EWS1 forms. LBH has made every effort to anticipate as best they can what fire regs. will be in the future\, and ensure full compliance. Another element of the tender process was the implementation of a record of building components for the new blocks for reference if issues arise in the future.  Building materials will be different from those used in phase 1&2 but LBH can only comply with whatever legislation is in place at the time of construction. \n  \nKH emphasised that leaseholders are trapped with many mortgage providers now not lending because of the materials used in the phase 1&2 construction. RG acknowledged this as a nationwide problem. KH asked what plans LBH have to remediate the situation. AA added that information is produced in plenty of time\, so LBH must have had notice that an approach to this problem was needed.  BB and CP offered to take up this issue as Councillors. \n \n \n\n\n4.0\nFeedback from Community Centre Working Group\n \n\n\n4.1\nThe working group met this morning (17th November) and consisted of Emley\, Andrew Mitchelson\, Remi Murrain\, RG\, WO and JM. Good progress was made with a discussion about possible uses and management of the new CC and consequently\, what sort of fit out will be needed. It will be important that the group can meet the contractor asap for early discussions.  A wider resident consultation will take place in January with an update at the next RSG.\n  \n  \n  \n  \n \n\n\n5.0\nTRA update\n \n\n\n  \n5.1\nEP reported that the family fun mornings are still happening monthly. The half term art project was successful. BB noted that the contractor’s hoardings will need artwork. CP suggested making sure that Andrew Mitchelson is involved in this. \nChama\, Hackney Showroom’s Engagement worker has started monthly drop ins on the first Thursday of each month for anyone to visit HS with ideas\, to volunteer or just to find out what HS are doing. \nThe TRA meeting scheduled for 7th December will be preceded by a winter market and the meeting itself will be informal to encourage people to get involved. \nHackney Showroom are organising another Kings Feast on 11th December with family entertainment between 5 and 7 pm\, then adults 7 to 9 pm. \nBB noted that Annette Reid\, KC Housing Officer is off on sick leave. Her manager\, Andrea Scott is providing an ad hoc management service with existing resources.\n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n6.0\nITLA update \n \n\n\n  \n6.1\nCS gave an update. Source Partnership’s contract is currently on an extension. Source are keen to get back working on site and we will be discussing with Hackney Showroom possibly using their facilities once the Vince Murrain Centre is decommissioned. There is Source equipment and furniture in the VM Centre which can be recycled for use elsewhere within KC. \n  \nWe are working with Chama (HS) to introduce him to vulnerable and/or elderly residents who might be interested in the Friday lunch club or might benefit from some support for e.g. shopping or just more regular contact.\n \n\n\n7.0\nAny urgent business  \n \n\n\n  \n7.1\nKH wished to voice dissatisfaction about the continued repair issues in the northside blocks. Lifts were out of order again at Wallington Court and bike thieves are at work again. Video evidence of the latter was sent to LBH but with no response. \n  \nWO gave advice to use the repairs email box and the webchat function to report repairs. He added that it is best to not email several LBH officers at once as this results in no one taking responsibility to respond; it’s sometimes unclear who’s job it is to reply in these instances. \n  \nEP noted that there are still many phase 1&2 issues unresolved.  Service Charges are now the big issue with many leaseholders experiencing significant increases. Leaseholders have asked for another meeting with Judith Morrison but so far she has not responded. BB offered to help contact her.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBB \n \n\n\n  \n7.2\nAA asked if the cyber attack had compromised residents’ personal data. BB stated that the main problem was not so much the leakage of data\, rather that the attack rendered older computer systems useless. CP reported that a minor breach of data did occur and people affected have been contacted.  CP added that the attack had been a serious issue for some services e.g. children’s services and officers have spent considerable time resolving these.  There is information on the LBH website and an email to contact if further follow up is required.\n \n\n\n  \n7.3\nJM offered apologies to Federica (residemt) who joined this meeting for the first time and who wasn’t introduced at the start of the meeting.\n \n\n\n8.0 \nDate of next meeting \n \n\n\n  \n \n27th January 2022\, 7.00.\n 
URL:https://kingscrescent.org/calendar/steering-group-nov-2021/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210922T190000
DTEND;TZID=Europe/London:20210922T200000
DTSTAMP:20260503T061625
CREATED:20220213T133916Z
LAST-MODIFIED:20220213T133916Z
UID:2102-1632337200-1632340800@kingscrescent.org
SUMMARY:Steering Group Sept 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nNotes of Kings Crescent Steering Group Meeting \nheld on 22nd September 2021 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n3 residents: \nEP\, ES\, PD\n  \n(resident names removed in public version)\n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nJohn Morris (JM)\nLB Hackney \nLB Hackney \nSource Partnership (ITLA)\n\n\n\n  \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\nApologies were received from residents HC (who asked for her intention to step down from the RSG to be noted)\, KH\, JWM\, PA\, AA\, Carol Squires (Source)\n  \n \n\n\n2.0 \nPeter Sim\n \n\n\n  \n2.1\nCouncillor Bell and Councillor Potter shared some memories of Peter Sim who died on 23rd August. Peter was the longest standing RSG member and a tenacious advocate for Kings Crescent residents and for the progression of the estate’s improvement and redevelopment.  A minutes silence was observed.\n \n\n\n3.0\nNotes of previous meeting held 27th July 2021 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n3.1\nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on the agenda.\n\n\n\n4.0\nPhase 3&4 update  \n \n\n\n  \n4.1\nContractor procurement update \nRG reported that negotiations with the 2 bidding contractors are now complete but the deadline for submission of their Best & Final Offers has now been extended to 30th September. This is in response to the recent holiday period and the requirement for them to provide additional detailed information for LBH that was recently requested to establish a comprehensive Building Information Modelling system. This provides a detailed record of all components of new buildings once built. This is particularly important for setting in place a fire safety record. ES confirmed that this comprises 3D modelling and is now becoming standard across the industry. \nRG stressed that although this means more delays\, LBH are working to achieve the best quality scheme possible. Post Grenfell\, there are more safety requirements to deal with. CP acknowledged the frustration this will undoubtedly cause for residents but it is important that the Council meets all these obligations. \nRG reported that the programme is now aiming for a Cabinet approval for the successful tenderer on 6th December\, with contract signing January 2022. There will be 3 – 6 months set up before start on site in Spring/early Summer 2022.\n  \n  \n \n\n\n  \n4.2\nSouthside leaseholders S20  \nRG reported that the Stage 2 Notices will now be sent out in January to avoid arriving with leaseholders just before Christmas.  They cannot be sent out before the Cabinet approval as the identity of the contractor has to be included as well as cost estimates\, total costs broken down by block and component. The specification will also be available on request. There will be surgeries organised for individual owners to discuss personal circumstances and to get clarity on the Notice and payment options. These will be held approx. half way through the statutory 30 day consultation period. \nEP raised the issue of the stress this has been causing leaseholders who have no way of planning for the future\, not knowing when the 5year clawback of charges period will start. She asked that LBH seriously consider setting a start date for the 5 years now rather than leaving it as the practical completion date. This could be from now\, contract signing date or start on site date. RG indicated that internally\, this has been raised and a response to the project slippage is being considered. The S20 letter will contain information on any changes to the current arrangements. CP asked that her and Cllr Bell’s weight be added to the representations being made to senior management for this review.\n  \n  \n  \n \n\n\n  \n4.3\nPre start on site engagement \nRG noted an important piece of work will be around the fit out of the new community facility in DZ5N. The programming of the new build is not known but early decisions on how the space can be fitted out to match the community’s needs and aspirations will ensure it is fit for purpose when completed. The space\, at 195 sq m is slightly smaller than the Vince Murrain centre and roughly the same as Unit C. There is a fit out budget. Some LBH officers are looking at options for the future management of the new centre and using Woodberry Down as an example of how social businesses can be involved. \nRG would like a clear brief agreed with residents involved in the decision-making\, via the RSG\, TRA and Hackney Showroom. An example would be whether a commercial kitchen is required. Many at the Ladderswood visit in Enfield liked the size of the community centre there but felt that the size and facilities in the kitchen were unnecessary. However\, EP pointed out that a kitchen similar in size to the one in Vince Murrain made it possible to run small cooking classes and to make simple hot meals\, while the kitchen in the Hackney Showroom facility is not big enough or well enough equipped to do this. \nCP – a commercial kitchen is more about the facilities and standard of the equipment rather than the size of the room. \nThere was discussion around the need for a business case for a particular approach to the CC fit out. However\, there has been consultation through surveys on what residents would like to see in a community facility and EP added that through the activities now running at Unit C\, the TRA are able to judge demand and interest from users that can inform decisions on the new space. \nIt was agreed to set up a Working Group to explore options and produce a brief. EP to canvass interest among residents to join this\, RG to identify relevant Council officers to participate and JM to help facilitate. \nAction – the Working Group to be constituted by the next RSG meeting on 17/11/21.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nRG\, EP\, JM \n \n\n\n5.0\nPhase 1 & 2 update \n \n\n\n  \n5.1\nWO reported back. \n·     Still waiting for Higgins to produce a programme for venting the lift mechanisms. As soon as this is available\, a letter will be sent to all affected residents telling them when their lift will be taken out of service for the work to be carried out. \n·     Work is still progressing on reconciling energy bills with use. A consultant has been commissioned to inspect the energy centre and they will use a monitoring system that individual residents can use to check their usage against what the energy centre is saying is produced. WO asked for volunteers to have a small piece of equipment fitted. This will produce anonymised data on energy usage. ES volunteered. EP also offered to ask other residents through the TRA facebook site. She also suggested targeting residents who have experienced problems with billing. WO agreed with this. \nWO also reported that the relevant section of the LBH IT system is now able to process refunds and the new charges from April 2021 and an update will be available for the ETRA meeting on 12th Oct. \n·     ES raised an issue with weeds in the Radwell courtyard and who is responsible for keeping this area tidy. WO is on site before the end of the week and will take photos. \n·     There was discussion about responsibilities for the maintenance of the courtyards\, play equipment and the plants\, shrubs and fruit bushes. EP asked who to get permission from if the TRA wanted to remove the metal structures that were supposed to be the frames for a fruit maze in one of the courtyards. These are in the shade and haven’t grown. The metal frames are now just a hazard. WO stated that ultimately it is Housing Services who will give the go ahead. He added that he had seen emails between Annette Reid and Eray Taylor on this issue. \nThis discussion led to a wider one around a lack of clarity on how decisions are made to change designs and layouts and in some cases to remove items that were installed as part of the original development. \nES thought that the original designers should be consulted first before changes to their structures are made and are leaseholders paying for these alterations? \n  \nRG agreed that MUF should explain the rationale behind their design. It is important that design intent can be explained and lessons learnt when these are later contradicted by H&S considerations. \nES noted that this is a common tension but that if designers can justify their ideas\, H&S should be satisfied. \nIt was agreed that MUF should be invited to an RSG meeting to talk through these issues. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n EP \n  \n  \n  \n  \n  \n  \n \n\n\n6.0\nTRA update\n \n\n\n  \n6.1\nEP reported that the AGM took place on 15th Sept. There was a delay to starting the meeting while waiting for a quorum but this was achieved and a new committee was elected with EP still Chair. \nActivities are now restarting with the homework club\, Family Fun mornings and many other events being run by Hackney Showroom. It is proposed to make the Kings Feast a regular occasion\, with the next one in December then again in March 2022.\n  \n  \n  \n  \n  \n  \n \n\n\n7.0\nITLA update \n \n\n\n \nThere were no updates from Source.\n \n\n\n8.0\nAny urgent business  \n \n\n\n \nNone\n \n\n\n9.0 \nDate of next meeting \n \n\n\n  \n \n17th November\, 7.00.\n 
URL:https://kingscrescent.org/calendar/steering-group-sept-2021/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210727T190000
DTEND;TZID=Europe/London:20210727T200000
DTSTAMP:20260503T061625
CREATED:20210727T172721Z
LAST-MODIFIED:20220213T124814Z
UID:1738-1627412400-1627416000@kingscrescent.org
SUMMARY:Steering group Meeting July 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n\nNotes of Kings Crescent Steering Group Meeting \nheld on 27th July 2021 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n7 residents: \nEP\, JWM\, KH\, PA\, PD\, HC\, TD\n(Names removed for public version)\n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM) \nMenekse Saitoglu \nSam Curtis Lindsay (SCL)\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nHackney Showroom\n\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\nApologies were received from residents ES and RA\n\n\n\n2.0\nNotes of previous meeting held 26th May 2021 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on the agenda. \n  \nIt was noted that the sewer behind the Vince Murrain Community Centre has finally been repaired with a permanent cover.\n \n\n\n3.0\nHackney Showroom update  \n \n\n\n  \n3.1\nSam updated the meeting with the planned events over the coming months organised by HS: \n·   14/8 – street party 12 noon to 6.00 pm to launch the refitted HS/TRA space. \n·   Everyone on the estate should have received a brochure listing activities for the rest of 2021. \n·   16/8 for 2 weeks Futureheads for 8-11 year olds. On line sign up. All activities are free for KC residents. \n·   From 3/9\, every Friday an over 60s lunch club\, 12 -2. In parallel with this\, HS are also launching a befriending service. \n·   The TRA is restarting the homework club in the HS space from 6/9. \n·   Disco Loco library on Tuesdays 4-6 with reading and activities \n·   Easy Rollers – soft play and music for under 1s between 10 and 11 am\, under 5s 11 to 12. \n·   Kings Feast – a meal and quiz\, kids before 7.00\, adults 7.00 to 9.00 \n·   15/9 TRA AGM \n·   TRA family fun mornings once a month from 7/10 – coffee and drop in to chat to Chama\, HS Community Co-ordinator. \n·   The space will also be open for hirers. \n·   Once open\, HS will be at Murrain Rd 10-6 Monday to Friday. \nCP asked what the arrangements will be for local residents to run activities. \nSCL confirmed that for events run by HS there will be no charge for KC residents but if someone is running an activity for which they charge\, a small subsidised charge will be levied on their use of the space. \nJMW to send SCL details of someone she knows who is interested in running seated exercise classes.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n JMW \n \n\n\n4.0\nUnit C update\n \n\n\n  \n4.1\nWO reported that there are a few snags to sort out before hand over. He showed some photos of the internal fit out.\n  \n \n\n\n5.0\nPhase 3&4 update  \n \n\n\n  \n5.1\nRG reported that the 6th and final negotiation meeting is due to be held next week. A total of 12 weeks of negotiations. He was encouraged by the attention to detail and the involvement of senior directors\, demonstrating a keenness to win the work. \nIssues that have been challenging or been the subject of value engineering include: \n·        Uncertainty about pricing and availability of pre cast concrete such that part of the ground floor flank elevation to the main courtyard on DZ5N has been changed to brick \n·     Alternative lift supplier being discussed with the LBH lifts team for sales flats \nSavings on refurbishment have been considered in the light of a desire to maintain design parity with the new build blocks. \n·     RG presented proposals to retain brickwork to walkways facing inwards to the estate. EP\, PA and JWM were in favour of this as long as existing metal work and other retained elements are cleaned up.  JWM asked if the balcony walkways would be resurfaced. RG confirmed they will. \nThe view is that the external changes may require a planning application as a material amendment to existing permission. \nFurther value engineering proposals will result in: \n·     Not replacing Weston Court roof. The condition survey indicates that the roof has a 15 year life. The view is that preserving the roof is more sustainable than its replacement with a green one. RG acknowledged that this will put Weston Court out of synch with the other blocks in terms of future roof replacement programmes. PA agrees with this. \nKH asked if brick is not considered a better option visually. RG – specifying pre cast concrete does fit with fashion but there is an aspiration to specify a mix of pcc and brick. \nCP asked if these reductions will result in a lower charge for leaseholders. RG replied that inevitably\, the less is spent on the refurbishment\, the lower the leaseholder recharge will be. \nHC queried the rationale for changing roofs given the release of carbon when carrying out building works. RG agreed with the principle that it is more sustainable not to change the roof. \nCP asked if\, when the Weston Ct roof does need replacing it will be replaced with a green roof. RG assumed that this would be the case unless there has been further technological developments when this time comes. \n·     Omission of external resident stores from spec. is another potential saving. JWM strongly opposed to this; they are used extensively\, though she acknowledged they can attract ASB. RG suggested the option of identifying alternative storage facilities. Fire safety is also a consideration in removing stores where they are currently situated. BB asked what is proposed for the areas where the stores will have been removed. RG replied that there are no plans at the moment; it could be worked through with residents and the contractors. \nCP asked if data could be brought to the next meeting demonstrating how well used the stores are at the moment. WO to compile a report for the next RSG. \n  \nBB asked for an updated timetable. RG reported: \n  \no   Final negotiation meeting 6/8/21 \no   Best and final offer to be submitted by 23/8/21 \no   S20 stage 2 to be issued once the result of the tender is known – Sept. \no   A surgery for leaseholder queries will be organised mid Oct. \no   End of October completion of S20 process. \no   Cabinet approval on 6/10/21. \no   Contract signed in November. \no   3rd stage S20 notice is more by way of information and can be issued after contract entered into. \no   Spring 2022 start on site. \n  \nEP raised the timescale of the S20 process: if cabinet has given the go ahead early in October\, there will not have been the opportunity for leaseholders to put concerns via S20 consultation before the cabinet approval. RG stated that the issues are well known and there will be a delegated authority to deal with ongoing concerns at Director level. \n  \nBB emphasised that leaseholders can only be charged a maximum of what they have been notified in the S20 notices. It looks likely that there will now be reductions for all blocks. \n  \nEP asked for an update on leaseholder buy backs. RG reported that they have continued and that 2 or 3 more are being processed at the moment.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nWO \n  \n \n\n\n  \n5.2\nThere was a site visit to [one of the potential contractor’s] sites this morning. BB asked for feedback. \n  \nPA found it interesting. The finishes and the show flats seemed well designed\, despite a few small issues with cupboards and doors. The community centre was an impressive size and similar to the size of the planned CC at Kings Crescent. \n  \nPD thought common areas were a generous size and again\, finishes looked good. \n  \nBB noted the balconies that looked out over a very busy road and the underground car park apparently flooded. \n  \nWO ran through photos and videos he took on the visit. \n  \nRG noted that one area of discussion arose around the desire to start the conversation about the fit out of our community centre early.\n \n\n\n6.0\nPhase 1 & 2 update \n \n\n\n  \n6.1\nWO reported that many defects have now been resolved. An external consultant went round the energy centre and has asked to speak to a few residents about monitoring their energy use over a period of time. \n  \nLBH are still waiting for a response from Higgins on resolving the problem with venting the lift shafts. WO will let residents know when remedial works are starting. \n  \nKH reported that the Wallington lift is very noisy. WO to note and pass onto the lift consultant. He also noted that a new lift contractor is now in place for LBH – Apex. \n  \nBB asked that this is kept on the agenda for future meetings.\n  \n  \n  \n WO \n  \n  \nWO \n  \n  \n  \n \n\n\n7.0\nTRA update \n \n\n\n  \n7.1\nEP reported that the TRA had their quarterly community-focused meeting on 10/6. An event around the allotments was organised on 20th June; there is another one this Sunday. \n  \nThe homework club is switching to HS in September. \n  \nThe TRA secured a grant so that HS’s Futureheads programme can be extended into a second week. \n  \nTRA AGM is on 15th Sept. Nominations for new committee members are welcome.\n  \n  \n \n\n\n8.0\nITLA update \n \n\n\n  \n8.1\n JM gave an update: Source have resumed a presence at the CC office on Mondays and Wednesdays but there have been very few visitors. We will take a break over August and review in September. \n  \nWe have been dealing with leaseholder buyback requests and anticipate  more work when the next stage of S20 Notices go out.\n \n\n\n9.0\nAny urgent business  \n \n\n\n \n None\n \n\n\n10.0 \nDate of next meeting \n \n\n\n  \n \n22nd September 2021\, 7.00. We will seek advice nearer the date if it will be possible to meet in person.\n \n\n\n\n\nAgenda:\n\n\n\n\nAgenda item \nLead \n\n\n1\n  \nIntroductions and Apologies \n \nCllr Bell (Chair) \n \n\n\n2\nNotes of previous meeting held 26th May 2021 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nHackney Showroom – update and future activities \n \nNina\, Sam (HS)\n\n\n4\n  \nUnit C update \n \nWill (LBH)\n\n\n5\nPhase 3 & 4 \na)     Update on progress with contractor procurement \nb)     Site visits – Ladderswood Estate 27th July \n \n  \nRon (LBH) \nRon (LBH) / John (Source) \n \n\n\n6\nPhase 1 & 2 \n \nWill (LBH) \n \n\n\n7\nTRA update \n \nEmley (TRA Chair)\n\n\n8 \n \nITLA update\nSource\n\n\n9\n  \nAny urgent business \n \nCllr Bell (Chair) \n \n\n\n10\nDate of next meeting \n \nCllr Bell (Chair) \n 
URL:https://kingscrescent.org/calendar/steering-group-meeting-july-2021/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210526T190000
DTEND;TZID=Europe/London:20210526T200000
DTSTAMP:20260503T061625
CREATED:20210423T123559Z
LAST-MODIFIED:20220213T132502Z
UID:1609-1622055600-1622059200@kingscrescent.org
SUMMARY:Steering group meeting May 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nNotes of Kings Crescent Steering Group Meeting \nheld on 26th May 2021 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n5 residents: \nEP\, JWM\, KH\, PA\, PD\n  \n  \n(residents names removed for public version)\n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM)\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA)\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\nApologies were received from residents JG\, PS\, NJ\, TD and AF. \nBB asked it to be noted that he would call on Peter Sim and Alfred as they have been unable to attend any meetings since they started to take place remotely.\n  \n BB\n\n\n2.0\nNotes of previous meeting held 31st March 2021 and any Matters Arising not elsewhere on the agenda\n \n\n\n2.1\nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on the agenda.\n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\nUpdate on progress with contractor procurement – RG \nWeek 4 of negotiations has now started with the 2 remaining tenderers. One tenderer dropped out as they were realistic about their likely inability to meet the budget target. The 2 tenderers are very keen to win the work and have devoted a lot of resources to achieve a deliverable programme within budget. Both MDs have been involved\, demonstrating commitment from senior managers within the organisations. \nRG expects another two rounds of negotiations before a Best & Final Offer in early July; the whole period of negotiation will have taken approx. 8-9 weeks. One challenge the tenderers are facing at the moment is getting commitments from pre-cast concrete suppliers at the necessary price and scale. This illustrates the issue of achieving savings while retaining the integrity of the design. LBH are also looking at alternative specs for the new build in the areas of structural engineering and M&E\, so alternative specs for lifts\, lighting etc. \nScheduled for the selection of a contractor in July\, with internal approvals (including Cabinet) in September. The 2nd stage of the S20 process would be due to complete at the end of August\, with stage 3 completing at the end of October. Contracts would be signed in mid November with start on site March 2022. \nBB asked which contractor dropped out. RG informed the meeting that it was United Living.\n \n\n\n  \n3.2\nSite visits \n  \nThese have been proposed in order for the tenderers to provide some exemplar projects for RSG members and LBH to visit. [One potential contractor] have offered a visit to Thamesmead to illustrate a project that is completed and one on site. [The landlord] are welcoming the opportunity too. RG acknowledged the distance away from Kings Crescent and will talk to [contractor] about other possible options. [Another contractor] have offered sites in Enfield and Lewisham. JM reported that dates being proposed are in w/c 7th June but week day visits are a problem for some residents.  BB suggested looking at Saturdays 12th or 26th. He would prefer the same group to be at all visits for consistent comparison. JWM asked if a photographic or video record of the visits could be taken for those who can’t make the dates. RG agreed.\n  \n  \n  \n  \n  \n  \n  \nRG\n\n\n  \n3.3 \n \nFeedback from tenderers’ meetings with TRA and Hackney Showroom \nRG thanked Emley\, Nina and Sam from Hackney Showroom and JM for participating in the ‘added value’ meetings with the contractors. EP felt that both were very open to hearing about what the TRA and HS are planning and seemed responsive to helping meet their aspirations if successful. EP also emphasised the point she made about wishing for early community involvement in fitting out the new community space to be built as part of the new development.\n \n\n\n4.0\nUnit C update\n \n\n\n  \n4.1\nWO gave feedback on the new timescales for the fit out. The building contract has been signed off following resolution of a few queries from London Fire Brigade. Contract will be signed tomorrow (27th May). Start on site scheduled for 7th June with estimated completion in 6 weeks. Building Control will need to sign off at the end of the process. Overall completion now likely to be end July/beginning August.\n  \n  \n  \n  \n \n\n\n5.0\nPhase 1&2 update  \n \n\n\n  \n5.1\nWO gave feedback on the Post Occupancy Evaluation survey. He noted that there were more responses than expected and they were well thought through and articulate. The single biggest group of responses came from shared ownership properties. There was a wide spread of scores by block and by tenure and the message was similar across all. Highlights of the responses included: \n·    heating and plumbing issues were a common cause of concern \n·    winter gardens and balconies were generally welcomed \n·    problems with front doors and bike sheds were also highlighted. (CCTV in bike sheds is due to be installed very soon). \n·    in terms of services\, repairs received the lowest scores (both for speed of completion and confusion over who to contact) \n·    increases in energy costs a major concern (the Energy Team in LBH are investigating this) \nActions include: \n·    the problem with the lifts has been identified as overheating in a key part of the mechanism; ventilation measures are being investigated. \n·    new door handles have been fitted to Kimpton and Sandon \nWO felt that although many of the issues are not new to officers\, it has been useful to convey to colleagues in other departments the concerns expressed by residents. BB concurred that the exercise has been helpful and it proves that the issues are widespread – not just a few people complaining loudly. \nKH asked if LBH are looking at lift issues in all the blocks. WO replied that the assumption now is that the problems experienced in Kimpton and Sandon are common to all blocks. The mitigation measure of installing some extra ventilation is now about identifying where this should be – in the control panel\, in the lobby area? \nKH added that the lifts are very noisy and he is surprised that these modern lifts do make so much noise. WO explained that the plan is to solve the overheating problem\, isolate that as an issue then look at other factors. \nEP expressed concern at the number of people still reporting that the emergency button is not working and are still getting stuck in the lift. It is frustrating that experts apparently confirm that the lifts are ok while residents know there are still problems. \nKH mentioned that although signs in lifts say not to call the Fire Brigade in case of emergency\, if the lift engineer is e.g. 2 hours away\, people will call the FB.\n \n\n\n6.0\nTRA update \n \n\n\n  \n6.1\nEP reported on recent meetings. There has been an ETRA meeting since the last RSG. One outcome was a promised separate meeting with Leasehold Services.  BB agreed to help chase the leasehold section for a further meeting. \nAnother major issue that arose was the ongoing concerns over electric meters overcharging. RG stated that problems are made complex by the need to bring together so many departments within the Council. Regen is not necessarily the best team to resolve these. BB acknowledged the time it takes to resolve problems. \nThere is a community activity-oriented TRA meeting on 10th June and an AGM in September. New committee members would be very welcome.\n  \n  \n  \nBB \n  \n  \n  \n  \n \n\n\n7.0\nITLA update \n \n\n\n  \n7.1\nCS reported back. Source had hoped to be able to be back on site; Community Halls Team were slow to respond to our Risk Assessment and request to be allowed back into the Vince Murrain CC office.  BB to take this up with Community Halls. \nCP asked if the capping off of the sewer pipe was still a problem. JWM said she saw someone around the rear of the centre\, so they could have been fixing this. WO to investigate if this work has been carried out.\n  \nBB \n  \nWO \n \n\n\n8.0\nAny urgent business\n \n\n\n 8.1\nNone\n \n\n\n9.0\nDate of next meeting \n \n\n\n  \n9.1\n27th July 2021\, 7.00. We will seek advice nearer the date if it will be possible to meet in person. \nEP asked if the Stage 2 S20 Notices will have gone out by the time of the next meeting. RG replied that\, technically on current timescales\, yes but cannot be guaranteed. In any event there will be an update on the process at the meeting.\n \n\n\n\n 
URL:https://kingscrescent.org/calendar/steering-group-meeting-may-2021/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210331T190000
DTEND;TZID=Europe/London:20210331T200000
DTSTAMP:20260503T061625
CREATED:20210318T141942Z
LAST-MODIFIED:20210423T123037Z
UID:1524-1617217200-1617220800@kingscrescent.org
SUMMARY:Steering group meeting March 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \nMinutes\n\n\n\nIn Attendance:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP) \nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM) \nMenekse Saitoglu \n7 residents (members of RSG)\nLB Hackney \nLB Hackney \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from Hana Chambers\, Natalie Crouchley (who is moving from Kings Crescent)\, Peter Sim and Alfred Fiorentini. \n \n \n\n\n2.0\nNotes of previous meeting held 8th February 2021 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on agenda. \n  \nBB reminded members of the RSG that their role was to represent the whole community of Kings Crescent or at least their own block. It was not a forum for private or personal business to be raised. \n \n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\n  \nProcurement update – RG \n  \nThe three tenders have been submitted to an LBH moderation meeting and elements were assessed by a resident evaluation panel. LBH QS are now reviewing the commercial aspects of the bids and some contractual requirements. LBH are aiming for maximum risk to be borne by the contractor so there are cost implications to this approach. There is also a check going on with LBH Legal and Procurement teams to ensure that all requirements have been complied with. \n  \nThe negotiation period will now start on 21/4/21 and last approx. 6 weeks\, with a favoured contractor hopefully emerging late May. The internal approval process will start in June alongside the Stage 2 S20 notice which involves a 30 day period for representation back to the Council. Stage 3 and its 30 day notice period will start in August. Concurrently\, work on preparing a cabinet report will be carried out with a likely Cabinet meeting to approve the awarding of the contract in September (subject to the S20 process). Contract mobilisation will run from approx. Oct 2021 to Jan 2022 with start on site predicted for late Jan next year. \n  \nRG recorded thanks to the Evaluation Panel for their contribution; LBH want to capture the best of all the qualitative sections of all 3 bids to persuade the successful contractor to adopt them. \n  \nJG asked if the negotiation period meant that all 3 bids were over budget. RG confirmed that this was the case and that LBH are looking for savings but not ones that will compromise fundamental design elements. \n  \nJG asked what happens if there is no agreement on price after the negotiation period. RG is confident that agreement will be reached and added that the bidders know the overall budget so know where they need to make savings if they want to be successful. \n  \nJG asked if any change of scope of the works will impact on the S20 liabilities of leaseholders. RG – yes and these will be reflected in the costings in the Stage 2 S20 notice. This stage of the process cannot take place until LBH know the costs from the successful contractor. \n  \nPD asked if Early Contractor Involvement will result in any change to detailed design. RG noted that contractors will be looking at supply chain savings\, e.g on kitchen fittings or on consultancy costs (e.g. structural engineers). LBH will not allow an impact on the external appearance. Any savings on building standards will be on internal specifications. \n  \nKH asked if issues around costs might be addressed by adding more stories onto planned blocks. RG – definitely not. BB added that this would need a new planning application which isn’t feasible. \n \n \n\n\n  \n3.2\n  \nResident Evaluation Panel feedback  \n  \nJG went through the summary of the Panel’s impressions of all 3 bids. JM emphasised the closeness of the scores. JG highlighted some key elements of the 3 bids in the sections that the Panel considered. The summary document is attached to these minutes. \n  \nCP agreed with the conclusion on the best site for the respite facilities (behind Bramfield Court on the Queens Drive side) and commended the positive feedback from the Panel. BB and CP noted thanks to the Panel for their work on this. \n  \nKH emphasised the importance of the inclusion of daytime sleeping arrangements in the respite approach for shift and night workers. \n  \nPA noted that all 3 contractors gave comprehensive\, good quality answers and that it was hard to distinguish between them. \n  \n  \n \n \n\n\n  \n3.3 \n \n  \nConsiderate Constructors Scheme (CCS) \n  \nJWM gave an overview of the scheme based on her experience of working for Higgins on phase 1&2. \n  \nCCS is a voluntary scheme that aims to raise standards across the whole of the construction industry. It consists of 5 parts. Contractors should: \n1. Care about appearance.  \nExamples from Higgins included: wheel washing of all vehicles and regular washing down of the road\, all hoarding were kept neat and tidy\, non-construction employees had to wear a suit to look professional \n2.     Respect the community \nThis was a big part of the RLO’s job; they managed the respite centre and it was important that everyone visiting the site was made to feel welcome and safe. The RLO was the first point of contact for complaints. The local economy was supported by providing local work as traffic marshalls and apprenticeships \n3.     Protect the environment \nThis was everyone’s responsibility and of paramount importance. Jill did daily boundary walks with monitoring equipment to log noise levels. This will be of particular importance for Weston Court. Higgins also worked with allotment holders to help them encourage beneficial wildlife to their plots. \n4. Care about safety  \nAll staff and visitors had to do a H&S induction before coming onto site\, CCTV\, well maintained fences\, 24 hr security were all part of this. CCTV picked up an assault and this was of help to police dealing with the incident. \n5.     Value their workforce \nHiggins had monthly Employers Engagement Meetings where a rep from each sub-contractor met to raise issues\, e.g. standard of site facilities\, H&S problems. Personal development needs were also met – Jill went on training courses (e.g community dev. course with Newman Francis\, First Aid)\, all employees and sub-contractors were provided with training to obtain CSCS cards and alerted when certificates were due for renewal. \n  \nThere are also mascots and resources for going into local schools to raise awareness of site safety amongst younger children and for older students\, a chance to ‘sell’ the industry as a potential career option. \n  \nThe standards are monitored by twice yearly visits from CCS inspectors who allocate marks out of 9 for each part\, with 5 more marks available for ‘above and beyond’ achievement. Contractors should aim to score at least 40 points. \n  \nRG added that in addition to these standards\, LBH will have its own key performance indicators. \nThe meeting’s thanks to Jill for this presentation was noted.\n \n\n\n4.0\nUnit C update\n \n\n\n  \n4.1\n  \nWO reported that a contractor has been selected to do the fit out. The timescale for the whole process of completing the work is extended by the requirement to get Building Control sign off once works are completed.  A pre-contract meeting will determine likely start and finish dates. Approx. start in June? A more definite timeline should be available at the next RSG.\n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nTRA update  \n \n\n\n  \n5.1\n  \nEP reported that the TRA and Hackney Showroom have been busy planning for activities that can take place as soon as restrictions are  further eased. LBH Community Development fund paid for a successful quiz night on 19/3\, an activity book for primary pupils\, both organised with Hackney Showroom. Future projects being planned include gardening (purchase of seeds\, tools and the creation of new beds for community use)\, an art project and support for a local film maker who is creating a Black Lives Matter-themed film. \nEP also welcomed the new noticeboards on the estate. Meetings for the rest of 2021 are now in place and publicised. \n \n \n\n\n6.0\nUpdate from ITLA\n \n\n\n  \n6.1\n  \nCS noted that Source’s involvement has continued to be minimal due to lockdown restrictions. A request has been made to open up the allotment area behind the Vince Murrain Centre; this could be unwise given the current condition of the area and the still unresolved issue of the open sewer pipe.  CP asked if this area could be made safe so that residents can capitalise on one more growing season now. RG said that the issue with the sewer pipe has been noted and needs to be chased internally. \n  \nJM raised the continued inability to use the VM Community Centre. CS noted that it will be open for local elections in May\, so Source will be pressing to be able to use it for meetings of 6 or less. \n \n  \n  \n  \n  \n  \n  \nRG\n\n\n7.0\nPhase 1 & 2 \n \n\n\n  \n7.1\n  \nPost Occupancy Evaluation (POE) \n  \nWO asked if RSG members and neighbours could be encouraged to complete this. 10 have been completed on line; there may be others completed in hard copy and waiting in the LBH offices. WO will be calling all residents in the new blocks to chase for the surveys. \n  \nEP has reminded everyone on the TRA website and Whatsapp groups. KH to also add a reminder on the FB site. \n  \n \n  \n  \n  \n  \n  \n  \n  \n  \nKH\n\n\n8.0\nAny urgent business\n \n\n\n  \n8.1\n  \nRG informed the meeting that the CCTV to the bike stores is being installed next week. \n \n \n\n\n  \n8.2\n  \nKH asked about progress on resolving the problems with some of the northside blocks’ lifts. WO reported that a lift consultant had visited yesterday; their report should be available in approx. 4 weeks. \n \n \n\n\n  \n8.3\n  \nEP raised the continued long list of outstanding defects in the northside blocks which is taking up a lot of time at TRA meetings. RG reported that issues have been escalated to Head of Regen. and Head of Building Maintenance. There should be some tangible progress to report at the next TRA meeting on 15th April.  EP noted that residents are getting very frustrated with the time this is taking to resolve\, especially now that increased service charges bills have been sent out. Can RG help to get Leasehold Services Team to the next meeting on 15/4? RG said he would contact them. \n \n  \n  \n  \n  \n  \n  \n  \n  \nRG\n\n\n9.0\nDate of next meeting \n \n\n\n  \n9.1\n  \n26th May 2021\, 7.00\n \n\n\n\n  \nPrevious information: \nMeeting to be held on  \nWednesday 31st March starting at 7.00pm  \n(via Google) \n  \nAGENDA \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair) \n \n\n\n2\nNotes of previous meeting held 8th February 2021 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 \na)     Update on progress with contractor procurement \nb)     Feedback from resident evaluation panel \nc)     Considerate Constructors Scheme \n \n  \nRon (LBH) \n  \nJill\n\n\n4\nUnit C update \n \nWill (LBH)\n\n\n5\nTRA update \n \nEmley (TRA Chair)\n\n\n6 \n \nITLA update\nSource\n\n\n7\nPhase 1 & 2 \n(a)   Post occupancy survey \n(b)   Outstanding issues \n \n  \nWill (LBH) \nRon (LBH)\n\n\n8\nAny urgent business \n \nCllr Bell (Chair) \n \n\n\n9\nDate of next meeting \n \nCllr Bell (Chair) \n 
URL:https://kingscrescent.org/calendar/steering-group-meeting-march-2021/
LOCATION:Online
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210322T190000
DTEND;TZID=Europe/London:20210322T200000
DTSTAMP:20260503T061625
CREATED:20210304T145348Z
LAST-MODIFIED:20210318T141402Z
UID:1492-1616439600-1616443200@kingscrescent.org
SUMMARY:POSTPONED March Steering Group Meeting
DESCRIPTION:POSTPONED to 31 March 2021\nThis is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \nMeeting to be held on  \nMonday 22nd March starting at 7.00pm  \n(via Google)
URL:https://kingscrescent.org/calendar/22-march-steering-group-meeting/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20210208T190000
DTEND;TZID=Europe/London:20210208T200000
DTSTAMP:20260503T061625
CREATED:20210208T160958Z
LAST-MODIFIED:20210331T154023Z
UID:1463-1612810800-1612814400@kingscrescent.org
SUMMARY:February Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \nMeeting held on  \nMonday 8th February starting at 7.00pm  \n(via Google) \n MINUTES \n  \n\n\n\nIn Attendance:\n  \nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris \nCllr Clare Potter \nCllr Brian Bell \n11 residents\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nLB Hackney (Cllr) \nLB Hackney (Cllr)\n\n\n\n  \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nThe meeting was chaired by Cllr Potter. \n  \nApologies were received from Hana Chambers\, Peter Sim and Alfred Fiorentini. \n \n \n\n\n2.0\nNotes of previous meeting held 14th December 2020 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on agenda. \n \n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\n  \nProgramme update – RG \n  \nThree tenders were submitted by the deadline: midday today (8th Feb). The next month will be spent evaluating the tenders with a scheduled tender report to be written by 8th March. The quantitative part (pricing) is being assessed by QS and Potter Raper\, the LBH Employers Agent. The qualitative parts break down into: programming proposals\, resourcing\, risk mitigation\, site logistics\, design integrity\, community engagement and local employment and training opportunities. \n  \nWO has set up a meeting on 16th Feb for the resident reps who will evaluate some of these items. \n  \nLBH would still like to arrange visits to tenderers’ sites but ongoing restrictions mean this will have to wait until March/April. \n  \nThere will be an internal moderation meeting on 25th Feb. to review the final qualitative scores. \n  \nA negotiation period of 9 weeks is in place if bids are non compliant in any way or come in over budget. This period will take until approx. mid June if needed. There will then be a report to Cabinet written while the leaseholder S20 process runs its course. A Cabinet approval will be subject to the S20 consultation process. \n  \nNC asked if this meant that the whole process is still on track to meet expected deadlines.  RG replied that the 9 week negotiation period should allow for delays to be minimised. \n  \nCP asked if everything was likely to be agreed by the end of summer. RG – hopefully and\, if so a start on site date of December 2021 should be achievable. \n \n \n\n\n  \n3.2\n  \nResident Evaluation Panel \n  \nWO reported that an e mail has gone out to all on the evaluation panel with a Confidentiality Agreement. WO urged all to fill their names in on the electronic versions asap and return to him as he cannot share the tender docs. until this has been done.  JM confirmed the Panel as Emley\, Peter D\, Peter A\, Jill\, Karsten and Jo. \n \n \n\n\n  \n3.3 \n \n  \nRespite Centre  \n  \nWO led on this item. It is generally agreed that the Respite Centre for phase 1&2 was inadequate. More people are now working from home but does LBH ask contractors to provide sleeping facilities? LBH have no fixed ideas on what the Respite Centre should consist of but contractors will want to provide one in order to qualify for the Considerate Constructors Scheme Award. So\, questions WO was interested in getting answers to include: \n·       what should a Respite Centre provide? \n·       what are the different needs on phase 3&4 c/w 1&2? \n·       where should a centre be located? \n·       how can users make the most of it? \n·       how will it be managed? How will a booking system work? \n  \nJWM made the point that in phase 1&2\, the centre was on site and therefore\, it provided little respite and there was little uptake. So location this time should be a prime consideration. It needs to be near but off the estate. \nAA stated that in the summer with windows open it is noisy in normal times. \nCP suggested that the Green Lanes/Queens Drive corner where DZ6S will be built would be a possible site. JWM thought this was still close to Weston Court\, where the noisiest works are likely. \nEP didn’t realise there was a Respite Centre available in phase 1&2 so good publicity for the one on phase 3&4 will be crucial. It should be something that can be used at short notice. Could local cafes or soft play areas be subsidised by the contractor to provide space for those seeking respite? It would be good if individuals who wish to do some work away from home could sit in a café without having to buy lots of expensive coffee! \nJWM proposed the idea of the reservoir centre as a location where people could use rooms to work in or have meetings. Could a shuttle bus be provided to transport people there and back? PA said he would be prepared to walk up to the reservoirs if necessary. He also observed that the centre in phase 1&2 was not very big. It would also need a good internet connection. \nCP suggested a survey to assess the numbers of night workers in order to inform the decision on providing sleeping facilities. RG thought the contractor’s Resident Liaison Officer would be tasked with getting this sort of information. \nJG emphasised the number of people working from home\, so in her view\, this would likely be the main focus. WO asked if people were likely to be happy to work immediately alongside others\, or require separate rooms. JG said she’d rather work in the company of others than try to work in a very noisy environment. \nKH asked when the noisy work is likely to start. RG replied that this depends on the contractor’s programming but that good advanced notice will be required. \nES asked if contractors will be allowed to work at weekends. RG – it will be for Building Control to decide but the expectation is that work will only be carried out Mon – Fri. CP recalled that Higgins did work some Saturdays in phase 1&2 to catch up on the programme. JWM confirmed that some Saturday work did take place inside buildings during the 2nd fix period. \n \n \n\n\n4.0\nUnit C update\n \n\n\n  \n4.1\n  \nWO reported that the 3 tenders received for the refit were all over budget but a productive meeting with Hackney Showroom and the TRA had resulted in a revised and cheaper brief. The 3 new tenders are expected back tomorrow (9th Feb). If work can start in late March\, there should be completion in June. Part of the extra time delay will depend on contractor availability.\n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nPhase 1 & 2 remaining items\n \n\n\n  \n5.1\n  \nRG gave an update: \nPaving: LBH need to establish whether Higgins have now finished the works that comprise their commitments. \nCCTV to bike stores: a quote for installation is with the CCTV team which is likely to be accepted. The installation will take approx. 3 or 4 weeks and they are waiting for an indication of when this can start. \nLifts: a quote is being reviewed for an independent consultant to inspect and do a report on the two worst affected blocks – Kimpton and Sandon. \n  \nMain front doors: a sub contractor will remove the superfluous handle \nLatent defects records: a meeting with Higgins has been arranged to make sure that all defects reported directly to Higgins are known to LBH and have been dealt with. \n  \nFollow up questions: \nNJ asked if there is going to need to be ongoing fixes to the paving that could have an impact on future service charges. RG – the meeting with Higgins will hopefully resolve if any outstanding issues are latent defects or now repairs \nES asked if this includes future treatments to the paving and also who is paying for the lift consultant. Could they include Radwell in their investigation? \nKH asked that Wallington lift also be included. He also reported that there are still other defects outstanding. \nRG added that it will becoming increasingly difficult to claim future repairs to paving are defects; the new sealant shouldn’t fail again. \nAA reported that there are several issue with her flat and block; damp causing mould and door locks broken. RG and CP suggested taking these issues off line. AA to contact CP for follow up. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nRG to ask Bronwen and Employers Agent to include these two blocks in the lift analysis\n\n\n  \n5.2\n  \nPost Occupancy Evaluation (POE) \n  \nWO emphasised that the POE survey is not primarily intended to resolve defects but rather as a lessons learnt exercise to inform future regen. However\, LBH do still want to gather information on what is still outstanding. WO asked for any views on the survey form. \nCP thought it looked well laid out and stated that it is important that as many people as possible are encouraged to complete it. \nWO – it can be filled in on line as a test by anyone wanting to check how it works and then the form will be deleted. \n \n \n\n\n6.0\nTRA update  \n \n\n\n  \n6.1\n  \nEP reported that the TRA and Hackney Showroom are discussing how to spend a budget of £3k that needs to used by end March. Proposals they are looking at include: a Zoom art project\, a Zoom quiz evening (with drag host) and assistance with a BLM film project. There are also Spring gardening events planned. The next meeting date is TBA. \n \n \n\n\n7.0\nUpdate from ITLA\n \n\n\n  \n7.1\n  \nCS gave an update: \n·       we have continued to support leaseholders throughout the S20 process\, \n·       liaised with Annette Reid on vulnerable residents\, noting that there have been several bereavements over the last few months\, \n·       we circulated a flier inviting residents to get in touch if needed \n·       we await news on 15th Feb about whether some relaxation of restrictions may make it possible to resume some appointments in the community centre \n \n  \n \n\n\n8.0\nSection 20 issues \n \n\n\n  \n8.1\n  \nRG reported that there had been 3 more one to one meetings with leaseholders\, to follow the 7 meetings held on 10/12/20. The next steps are: 2nd stage S20 ‘Notice of Proposal’ with details of the successful contractor with individual\, per flat costings and a 30 day consultation period; a 3rd stage ‘Notice of intention to carry out qualifying works’ with more specific details of works proposed and costs\, again with a 30 day consultation period.   Leaseholders have been made aware of repayment options. The upcoming newsletter will remind residents what is being proposed in the refurbishment programme. \nEP expressed concern that the strength of feeling about the costs has been judged by LBH in the light of the numbers attending the surgeries (10). In fact the leaseholders whatsapp group has 34 members.  RG stressed that the consultation is not over. \nEP was also concerned that non residents are disadvantaged as the backdated cut off date of 28th May gave them no opportunity to return as residents or to change plans. She pointed out that there are no non resident owners on the RSG to articulate their concerns. Many do not receive mail from their tenants. RG noted that non resident leaseholders are obliged to inform LBH Leasehold Services of forwarding addresses. \nRG reminded the meeting that the default position is that all leaseholders are charged the full recharge amount; the current arrangements are a variation to this. LBH dispute that a 10k cap was promised to all leaseholders. \nEP asked when the stage 2 Notice will be issued. RG – when LBH are in a position to accept a tender and while the internal approval process is progressing. If September 2021 is the aim for Cabinet approval\, then this will be the time when the Stage 2 Notice will be issued. \nJG asked if there is anything the Leaseholder group can do now or do they have to wait until the Stage 2 Notice consultation? RG – comments should be lodged at the time of the Stage 2 Notice. LBH can’t do anything with the representations being made now. \nJG asked if there was an update on the buyback option. RG – those interested should contact him and he will approach Simon Theobald (LBH Director of Finance) who will arrange for a valuation visit. \n \n \n\n\n9.0\nAny urgent business\n \n\n\n  \n9.1\n  \nEP raised mould issues in the southside blocks. Will the major repairs deal with these?  RG – the 5 or 6 worst affected properties will have passive ventilation measures installed and the roof insulation\, new windows and cladding of the undercrofts should improve thermal efficiency. CP has been closely involved in these issues through casework and is keen to see how these measures will improve the situation. \n \n \n\n\n  \n9.2\n  \nES raised the £750 fee that sellers have to pay to have fire insurance cover confirmed.  RG – this is out of LBH hands as the insurance industry has reacted to new legislation in an extreme way. \n \n \n\n\n10.0\nDate of next meeting \n \n\n\n  \n10.1\n  \nWeek commencing 22nd March (probably 22nd as this is the Monday) To be confirmed next week. \n \n \n\n\n\n  \n  \nAGENDA \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair) \n \n\n\n2\nNotes of previous meeting held 14th December 2020 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 \n  \n(a)   Update on progress and next steps \n(b)   Respite centre (feedback exercise) \n \nRon (LBH)\n\n\n4\nUnit C update \n \nWill (LBH)\n\n\n5\nPhase 1 & 2 \n  \n(a)   Update on progress and next steps \n(b)   Post occupancy survey (feedback exercise) \n \n  \n  \nRon (LBH) \nWill (LBH)\n\n\n6 \n \nTRA update \n \nEmley (TRA Chair)\n\n\n7\nITLA update \n \nSource\n\n\n8\nSection 20 update\nRon (LBH) \n \n\n\n9\nAny urgent business \n \nCllr Bell (Chair) \n \n\n\n10\nDate of next meeting \n \nCllr Bell (Chair) \n 
URL:https://kingscrescent.org/calendar/february-steering-group-meeting/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201214T190000
DTEND;TZID=Europe/London:20201214T203000
DTSTAMP:20260503T061625
CREATED:20201109T111543Z
LAST-MODIFIED:20210106T193728Z
UID:1366-1607972400-1607977800@kingscrescent.org
SUMMARY:December Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \nMinutes \n\n\n\nIn Attendance:\nCllr. Brian Bell  (BB) (Chair) \nCllr Clare Potter (CP) \nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris \n  \n9 resident RSG members\n  \n  \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA)\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from JWM and NC. \n \n \n\n\n2.0\nNotes of previous meeting held 9th November 2020 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nThe minutes from the last meeting were agreed as accurate. \n \n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\n  \nProgramme update -RG \n  \nThe three bidding contractors were shown round the estate on 8th Dec. Particular thanks to Menekse for allowing them into her flat. It’s likely that there will be another chance for them to visit the boiler room and the underground car park in the new year. All contractors were very positive and one said they had visited the estate 12 times. Therefore LBH are expecting very thorough submissions. LBH hope to arrange visits to tenderer’s schemes In late Jan/early Feb.  WO will co-ordinate RSG involvement in the evaluation during February. \n  \nThe tender period has been extended by 2 weeks in order to give the bidders time to put together a fully compliant bid; the LBH tender portal experienced problems with the amount of information uploaded onto it.  Therefore\, return date for tenders is now 8/2/21. RG confirmed that he will post the Social Value statement to the portal 15/12. \n \n \n\n\n  \n3.2\n  \nMaterials workshop \n  \nUnfortunately the planned workshop to demonstrate some of the materials specified was not able to take place because of the latest lockdown in November. A newsletter from LBH will now go out in January giving details again of the phase 3 & 4 proposals. RG apologised for the delay. \n \n \n\n\n  \n3.3 \n \n  \nFollow up questions \n  \nJG asked if there was a process for residents not on the RSG to see the tenders. RG explained that only the sub group of residents who volunteered to evaluate some of the qualitative elements would be able to see the relevant sections of the documents and they would be required to sign confidentiality agreements. \nEP – a lot of people may not have seen the design images. Will all residents get the newsletter? RG – yes. \nEP also asked if there will be any opportunity for changing materials or colours at this stage. RG explained that the only way changes to these items might now be made would be if the budget did not allow for a particular specification. ES added that the planning consultation would have been the time when residents could have influenced changes. \n \n \n\n\n4.0\nLeaseholder recharge proposals and FAQs\n \n\n\n  \n4.1\n  \nRG reported on the leaseholder surgeries that were held on 10th December. 7 appointments were made and very strong views were expressed\, particularly from those who wished to sell now. RG stressed the LBH regeneration strategy of trying to achieve parity between existing and new build residents and the Council’s desire to specify high quality materials that have a higher capital cost now but which will have a lower long term maintenance cost. The surgeries confirmed the Council’s repayment options. In response to one leaseholder raising the option of the Council buying their flat back\, RG made further enquiries with colleagues. LBH does have a programme of buy backs and a report will go to Cabinet in January to request approval of a budget for this for 2021/22. It ought to be possible to offer this option to some KC leaseholders\, subject to valuations. A Council valuer could start to make appointments as early as Jan 2021. The Council will be writing to all leaseholders about this response to the surgeries. This approach would also benefit the Council by releasing properties that could be relet to secure tenants. \n  \nBB invited comments and questions but emphasised the need to stick to the overall policy impact and not to bring up personal concerns. \n  \nJG asked for clarification of the buy back option. RG replied that it is a borough-wide fund and will be subject to Cabinet approval in January. \n  \nJG recorded the general feeling of shock amongst leaseholders at the level of possible recharges and noted that a buy back policy might well help in particular non-resident owners. RG emphasised that it will be a specified pot of funding so will not be a limitless fund. \n  \nCS noted that there may well be many other leaseholders in addition to the 7 who came to the surgeries who would benefit from this and who also may have concerns\, so it will be important to set a clear priority for applicants. RG acknowledged that prioritising will be a challenge and that LBH will need to establish the rules before formally offering the option. BB added that KC will be in competition with the rest of the borough for this funding. \n  \nNJ asked if a resident who is a tenant of an absentee owner would have to leave if the flat was bought back. RG – yes but they could apply for social rent housing\, although the resulting vacant flat would be allocated to a family in priority need of accommodation. \n  \nEP asked if this was a short term solution. RG replied that it could be a longer term programme of buy backs\, subject to funding availability. \n  \nES asked if a new secure tenant would be able to buy the flat. RG to check but probably\, yes\, subject to standard criteria for length of residency etc. CP pointed out that discounts for RTB are not as generous as they used to be so there is less incentive to exercise RTB. \n  \nNJ noted the possible impact this will have on community cohesion as some people are forced to leave. CP noted that numbers involved will be quite small and it could be that non-residents are prioritised. \n  \nJG thought this would be positive for non-resident leaseholders faced with a potential £80k bill. BB’s view is that non-resident owners should pay in full and they should not be the priority for any very limited funding for buybacks. \n  \nCP made the point that values of properties will increase as a result of the refurbishment works. \n  \nJG asked that the whole issue of recharges is approached sensitively as it is an emotive subject for many. \n  \nEP noted that most owners are ‘ordinary’ people (not rich landlords) and that the bill and the arrangements were sprung on them. RG reminded the meeting of the sliding scale of charging and that there are two further stages of consultation next year as part of the S20 process. \n  \nEP queried whether this was in fact a consultation. RG replied that LBH had made this overall estimate of possible recharge levels in response to requests from the first stage of the S20 process\, rather than waiting for stages 2 and 3 when estimates are usually produced for the first time. \n  \nEP asked what the ongoing consultation can achieve. For instance\, can some of the design proposals be amended to save some money? RG repeated that the regen. will benefit the estate and its residents and add value to properties. There will be a positive impact on the external appearance and the public realm will improve. EP – some dispute this. \n  \nRG challenged this assumption and asked if EP thought that values would decrease. EP thought that it was difficult to argue that values would increase by £80k. She re-emphasised the request that conversations around the size of the bill should be dealt with sensitively.  RG reminded the meeting of the repayment options and that the LBH Leasehold Team can consider genuine financial hardship on individual cases. \n  \nKH asked what the £80k represents as a proportion of the property value and would the recharge be adjusted if property values decreased (so the recharge becomes a higher % of the total value). RG explained that the charges are calculated as an apportionment of the costs applicable for leaseholders to pay over the whole scheme; it’s not linked to existing property values. RG added the point that as values are likely to increase\, the proportion represented by the recharge figure will decrease. \n  \nCS made the point that there needs to be ongoing discussions. For many leaseholders who regard their flat as their permanent home for life\, this is an excellent deal. RG added that the current arrangements are unique to Kings Crescent\, not offered to any other LBH estate. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nUnit C update\n \n\n\n  \n5.1\n  \nWO reported that tenders should be received on Friday with evaluation scheduled for January. \n  \nBB asked about a target date for completion. \n  \nRG suggested that an optimistic date would be end of March\, probably April. The main delay will be Building Control approving the ventilation arrangements. \n \n \n\n\n6.0\nPhase 1 & 2 remaining items \n \n\n\n  \n6.1\n  \nEP asked how the review of documents with Higgins was going. RG reported that discussions had been very challenging.  This is now not Higgins’ top priority to deal with. LBH hope to get more information from further post-occupancy evaluation surveys. More detail will hopefully be available at the next RSG. \n  \nAA sought confirmation that residents will have the opportunity to give feedback. RG confirmed that surveys will be co-ordinated in the new year and the survey form will be brought to the next RSG. \n  \nRG noted that the issues are now only around the latent defects that affect all the northside blocks. \n  \nKH asked if some of the defects are covered by the 10 year NHBC guarantee and if LBH are aware of issues that fall in this category. Could LBH check if the NHBC guarantee is appropriate? \n  \nES raised the issue of entrance doors that have had new fittings that are inappropriate for the design consistency of the rest of the building. E.g. a new handle has been fitted on one block that is out of keeping with the look of the other doors. More substandard additions seem to be appearing as time goes on.  RG could only comment that these were approved by the LBH design team. \n  \nEP is meeting Bronwen before the January TRA meeting to go over outstanding defects. She is frustrated because nothing seems to get resolved. Is it possible to sign off the things that have been sorted out so that the outstanding items can be properly dealt with? \n \n  \n  \n  \n \n\n\n7.0\nTRA update  \n \n\n\n  \n7.1\n  \nEP reported that there was a productive meeting 2 weeks ago to discuss community and social initiatives. The TRA has £3k unspent from the LBH Community Development Fund. Some ideas that emerged from the meeting were: support for a local resident film maker who is making a film about BLM – she requested some money to pay extras (who could be local  people)\, Zoom art sessions\, a gardening event and art ‘safari’ around the estate. There is also still a budget for the summer party that had to be postponed. \n \n \n\n\n8.0\nUpdate from ITLA\n \n\n\n  \n8.1\n  \nCS gave an update: we have been supporting many leaseholders\, some with in depth advice and information. We attended the surgeries and are continuing ongoing discussions with some. Leasehold Services were helpful; it’s worth continuing to engage positively with leaseholders. \n  \nWe participated in the onsite visits with the tendering contractors. \n \n  \n \n\n\n9.0\nAny urgent business\n \n\n\n  \n9.1\n  \nNone \n \n \n\n\n10.0\nDate of next meetings \n \n\n\n  \n10.1\n  \n8th February 2021 at 7.00 via Google Meet \n \n \n\n\n\nThe agenda will be posted here when available and the minutes will be posted here after the meeting
URL:https://kingscrescent.org/calendar/december-steering-group-meeting-3/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20201109T190000
DTEND;TZID=Europe/London:20201109T203000
DTSTAMP:20260503T061625
CREATED:20201108T105715Z
LAST-MODIFIED:20201122T185400Z
UID:1361-1604948400-1604953800@kingscrescent.org
SUMMARY:November Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nMinutes\nNotes of Kings Crescent Steering Group Meeting held on 9th November 2020 via \nGoogle Meet \n  \n\n\n\nResidents Present:\n(EP) (Bramfield Court) \n(PD) (Datchworth Court) \n(ES) (Radwell Court) \nTD (Theobalds Court) \n \nJWM (Theobalds Court) \n(JG) (Theobalds Court) \n(AA) (Barley Court) \n(NC) (Kimpton Court) \nHC (Sandon Court) \n(PA) Weston Court) \n(NJ) (Sandon Court)\n\n\nIn Attendance:\nCllr. Brian Bell  (BB) (Chair) \nCllr Clare Potter (CP) \nRon Greenwood (RG) \nCarol Squires (CS) \nJohn Morris (JM) \n \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA)\n\n\n\n  \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nNo apologies were received. \n \n \n\n\n2.0\nNotes of previous meeting held 28th September 2020 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nThe minutes from the last meeting were agreed as accurate. \n \n \n\n\n  \n2.2\n  \nCP noted that her and Cllr Bell have not been able to restart surgeries due to lockdown but they are available for residents via Members’ Services or direct contact. \n \n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\n  \nProgramme update \nRG gave feedback. \nShortlisted contractors are currently working through the tender documentation and RG and colleagues are fielding questions from them. Residents may have seen people walking round the estate from the bidding contractors but there should have been no knocking on doors. LBH have set aside times for escorted site visits between 7th and 12th Dec. One tenderer has asked to see the inside of a southside flat. RG is arranging this via Source. Anyone willing to allow a contractor to visit please contact CS or JM.  NB\, the inspection will be purely visual. \n  \nThe deadline for tender returns is now 25/1/21. Evaluation will be between 25/1/21 and 19/2/21. If the tender price of the successful contractor is beyond the LBH budget or there are other elements that need to be clarified\, a 9 week period for negotiation has been set aside. Best and final offer will be put to LBH Cabinet early summer 2021 with planned contract signing July. Mobilisation and satisfying some planning conditions will follow with start on site targeted currently for 23/11/21. \n \n \n\n\n  \n3.2\n  \nTender evaluation and site visits \nDuring the evaluation period resident involvement in site visits to bidders’ other sites and evaluation of some of the qualitative sections of the brief will take place. These will include approaches to site logistics\, respite facilities\, road closures\, parking arrangements and community engagement. CP noted that a resident evaluation panel was agreed last time: Emley\, Jill\, Karsten\, Peter Akhurst and Jo. Possible Peter D. if a Datchworth resident was required. BB suggested paring down the numbers nearer the time if needed. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n  \n3.3\n  \nMaterials workshop \nThe materials workshop had to be put on hold with the new lockdown. There will now be a newsletter from LBH with a summary of the design information and contact for queries. \n \n \n\n\n  \n3.4 \n \n  \nFollow up questions \nAA asked how many shortlisted contractors there are. \nRG – 3. \nAA also asked for clarification on the materials workshop. \nRG explained that the materials that would have been on display were examples of those specified already that were part of the planning application. The only forseen reason these might be changed is if there is an issue with supply. \nAA – will there be one principal contractor? \nRG – yes\, with sub contractors for various aspects of the works. \nNC asked about possible completion dates for the whole scheme. \nRG – approx. 3 years\, so possibly January 2025\, although refurbishment will be finished first \n \n \n\n\n4.0\nLeaseholder recharge proposals and FAQs\n \n\n\n  \n4.1\n  \nThe latest draft of the FAQ document from LBH Leasehold team was circulated on 6th Nov. BB stated that the purpose of this being an agenda item was to make sure that the arrangements are explained as properly and clearly as possible. \nNJ sought confirmation that this only applies to southside leaseholders. \nResponse – yes. \nEP asked how long it took to invoice the northside leaseholders given that LBH say final invoices are issued within 18 months of completion of works. \nRG – Leasehold Team should really deal with this but it can be emphasised that individual\, interim invoices will be sent out within 12 weeks of start on site which is when leaseholders should start to pay. \nEP asked about the situation if she wanted to sell her flat\, e.g. in early 2021\, i.e. after 28th May 2020 but before works start. \nRG – any seller’s enquiry would pick up the existence of the S20 notice and if there was no formal estimate of the full costs to the existing owner\, it would come down to a negotiation with the purchaser. \nJG – if it’s right that the cap cannot be passed onto an incoming purchaser\, this isn’t consistent with the aim to encourage a stable community at Kings Crescent. She felt it unfair to backdate the rule to this May. What is the justification for this? \nRG – Hackney wished to recognise the time that existing residents have spent waiting for the works to get underway\, so the cap arrangement was implemented. \nJG – we now have no options if we wish to move. \nRG – future purchasers would benefit from the added value of the refurbishment\, so the flats should hold their value. \nJG expressed disappointment at the approach\, having up to now felt positive about the RSG. \nRG replied that the arrangements took a lot of internal discussion within Hackney with a view to coming up with something that was fair. The rationale was set out in the Cabinet report. \nEP asked if someone was selling\, who is Hackney invoicing? \nRG – there would be a charge on the property and this would be disclosed at the point of the sale process. The exact cost will be clear at the time the interim invoice is issued. \nEP – so the understanding would be that the invoice goes to whoever is in ownership at that time? \nJG asked if this would be the first time leaseholders would know the exact full cost. \nRG replied that the 2nd stage S20 notice which is issued after the successful tender has been accepted would contain the first\, personalised notification of the recharge cost to each owner. \nBB emphasised that the cap is a huge benefit to those who get it but it comes at a significant cost to the overall scheme. \nEP raised the issue of the 2011 cap that apparently included major repairs to the southside blocks. This would mean that roofs and windows already paid for from that tranche of works should count towards the cap. \nRG clarified that these were paid for from a specific source of funding and a line was drawn under the costs. We are starting again to reflect a new set of circumstances. \n  \nPD asked if higher costs due to contractual variations that are not the contractor’s fault will be included in the cap. \nRG confirmed that the £10k cap remains in place for anyone qualifying. \nPD – so leaseholders are also protected against something that is not the client’s responsibility? \nRG – yes. \nPA asked if works that were carried out at the time of the Leaseholder Charter (when the £10k cap was first introduced) would be done again. We have already paid for some of the works. \nRG suggested bringing individual circumstances up in a surgery meeting when they are arranged. RG also apologised for the delivery of the notice concerning podium works which was a mistake. \nCP asked if there was a date yet for the surgeries to take place. \nRG – at the moment they are planned for w/c 7th December. \nCP added that concerns can still be raised with councillors or Source.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nUnit C update\n \n\n\n  \n5.1\n  \nRG reported that unfortunately\, no tenders were received for the fit out work. It is likely that the complexity and amount of tender documentation was too great for the 3 companies invited to tender. \n  \nTwo more contractors have been identified and the retender period will now close on 10th December with a possible start on site date early in January. The works themselves should not take long but the process of getting sign off from Building Control will take some weeks\, so completion may be in March 2021. RG expressed confidence that there will be tenders returned this time\, including possibly from two new contractors. \n \n \n\n\n6.0\nPhase 1 & 2 remaining items \n \n\n\n  \n6.1\n  \nBB did not want to spend time in this meeting covering these issues again; they are being worked through within the Council and at ETRA meetings. \nEP asked if lessons had been learnt from the experience of many defects being reported directly to Higgins without LBH knowing. \nRG explained that the arms length arrangement with Higgins will not be repeated. Hackney will be marketing the open market sale homes themselves with a new in house team. \nLBH have only recently got full details of the defects from Higgins and these are being reviewed. Another post-occupancy survey will be carried out this winter and there will be time to transfer these lessons learnt to phases 3 & 4. \nES commented that the arrangement whereby defects were reported directly to the contractor was unconventional; it should have been to the Employer’s Agent/Client side. \nBB stressed that it is essential that this does not happen again. \n  \nRG advised that this is the understood procedure but that the process is often short cut. RG added that dealing with defects management is one of the questions to be evaluated in the current tender. \n \n  \n  \n  \n \n\n\n7.0\nTRA update  \n \n\n\n  \n7.1\n  \nEP gave an update. Homework Club started and has continued since the current lockdown with some one to one sessions and some done via Zoom. \nThe next general TRA meeting is on 2nd December. \nThere is still a significant sum available in the Community Development pot\, so the TRA would welcome ideas on how this could be spent. \nNJ expressed a huge thanks to Emley for her hard work and commitment\, which was endorsed by all. \n \n \n\n\n8.0\nUpdate from ITLA\n \n\n\n  \n8.1\n  \nCS reported that it has been frustrating to almost be in a position to resume face to face activities and then have another lockdown imposed. Source have been supporting leaseholders and working with LBH on the FAQs and proposed surgeries. \n  \n \n  \n \n\n\n9.0\nAny urgent business\n \n\n\n  \n9.1\n  \nNone \n \n \n\n\n10.0\nDate of next meetings \n \n\n\n  \n10.1\n  \n14th December at 7.00 via Google Meet \n \n \n\n\n\nPrevious information: \nKings Crescent Residents Steering Group Agenda \nMeeting to be held on  \nMonday 9th November starting at 7.00pm  \n(via Google) \n  \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair) \n \n\n\n2\nNotes of previous meeting held 28th September 2020 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 \n  \n(a) Programme update \n(b) Tender evaluation\, site visits \n(c) Materials workshop \n \nRon (LBH)\n\n\n4\nLeaseholder recharge proposals. Further FAQs. \n \nRon (LBH)\n\n\n5\nUnit C update \n \nRon (LBH) \n \n\n\n6 \n \nPhase 1 & 2 remaining items\nRon (LBH)\n\n\n7\nTRA update \n \nEmley (TRA Chair)\n\n\n8\nUpdate from ITLA \n \nSource\n\n\n9\nAny urgent business \n \nCllr Bell (Chair) \n \n\n\n10\nDate of next meeting \n \nCllr Bell (Chair) \n \n\n\n\n  \n 
URL:https://kingscrescent.org/calendar/november-steering-group-meeting-3/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200928T190000
DTEND;TZID=Europe/London:20200928T203000
DTSTAMP:20260503T061625
CREATED:20201108T111638Z
LAST-MODIFIED:20201108T111638Z
UID:1364-1601319600-1601325000@kingscrescent.org
SUMMARY:September Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n  \nNotes of Kings Crescent Steering Group Meeting held on 28th September 2020 via \nGoogle Meet \n(Resident’s names removed for privacy on web version)\n \n\n\n\nThose Present:\nCllr. Brian Bell  (BB) (Chair) \nCllr Clare Potter (CP) \nEP (Resident Bramfield Court) \nPD ( ResidentDatchworth Court) \n \nJWM (Resident Theobalds  Ct) \nJG (Resident Theobalds Court) \nKH (Resident Wallington Court) \n \n\n\nIn Attendance:\nRon Greenwood (RG) \nCarol Squires (CS) \nJohn Morris \n \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA)\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from residents PS\, HS\, AF\, TD. \n \n \n\n\n2.0\nNotes of previous meeting held 29th January 2020 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nThe minutes from the last meeting were agreed as accurate. \n \n \n\n\n  \n2.2\n  \nBB noted that the management of the new blocks is now with Annette Reid and Housing Management\, having transferred from the New Build Team. \n \n \n\n\n3.0\nPhase 3 & 4 \n \n\n\n  \n3.1\n  \nProgramme update \nRG gave feedback. \n  \nBids from the Expression of Interest stage have been received and are being evaluated. Key elements of this include contractor’s capability and experience of working at this scale and type of project. LBH asked for examples of their track record and ability to work closely with residents\, Council members and officers. Evaluation should be completed by the end of this week. The tender period will run for at least 14 weeks to approx. 14th December (there are more than 1\,000 drawings and a huge amount of information for bidding contractors to consider). They will want to visit KC\, probably in mid November\, Covid restrictions allowing. \n \n \n\n\n  \n3.2\n  \nTender evaluation and site visits \nThere are some key areas in the qualitative section of the bids that a small evaluation panel from the RSG can look at once tenders are in. These include: site logistics\, how disruption will be minimised\, how parking can be arranged and how the contractor proposes to consult with and involve residents. 4 or 5 residents would be ideal\, with a mix of tenures and areas of the estate represented. Source will identify training needs and prepare members. The evaluation exercise with residents is currently scheduled for January 2021. \n  \nEP said she would be happy to be involved but asked whether there would be an opportunity for wider groups. BB hoped that by getting back to 6 weekly RSG meetings there would be the opportunity to get regular feedback. \n  \nCP emphasised that engagement with residents is crucial; residents know how disruptive this is going to be so the right approach from the contractor is key. It would be good to get someone from Weston Court involved as the works to the podium and the creation of the commercial units below will be very disruptive\, like the garage conversions in phase 1. \n  \nCS suggested that Source would ask other residents what would concern them so the evaluation panel can look out for whether bidding contractors deal with these\, e.g. approach to working in people’s homes which was an issue in phase 1. \n  \nJWM\, who had just joined the meeting\, agreed to be part of the evaluation panel\, depending on timing of meetings so that she can fit it around her work. \n  \nIt was suggested that PA from Weston Court was asked to be part of the group. KH said he’d be able to be involved as a resident from the northside blocks as long as meetings were out of work hours. \n  \n(Post-meeting note\, JG\, who had to leave part of the meeting to attend to childcare issues also indicated her willingness to be on the panel if meetings etc. fitted in with work and family commitments).   \n  \nTherefore\, the resident evaluation panel would consist of EP\, JWM\, KH\, PA and JG. \n  \nEP asked if relevant sections of the tender documents would be sent round in advance. RG would make sure there is plenty of time for the panel to read submissions and consider their views before convening to discuss and moderate scores. Hopefully\, this would only take one meeting. \n  \nSite visits\, if possible\, will be organised through Source. This could include to the tendering contractors’ other schemes on site as well as comparable schemes from a design aspect in Hackney. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n  \n3.3\n  \nMaterials workshop \nRG noted that it has been a long time since the last design workshop (Dec 2018) so it is proposed to hold a display/workshop to show proposed materials and landscaping proposals again. But\, due to Covid restrictions\, this would be co-ordinated and controlled by Source at the Community Centre. Samples and drawings would be kept at the CC for a few weeks from 26th October and Source would arrange individuals or small groups to be able to visit and have questions answered. Any queries that need to be dealt with by the design team would be forwarded to them. EP endorsed this as some aspects of the design had changed since the last public event and up to now\, residents have had little chance to take time to look at (and feel) some of the materials that will be used. \n  \nCP asked if it will be possible to make appointments. CS – Source will produce a flier and control visits to 4 at a time. If the weather is good\, the displays could be set up outside the CC and more people\, potentially\, could attend. JWM offered the use of a gazebo if needed. \n \n \n\n\n4.0\nUnit C\n \n\n\n  \n4.1\n  \nRG gave an overview of the works proposed: construction of a partition to divide the space\, related ventilation\, new flooring\, storage and signage.  Funding is a mixture of GLA funds\, crowdfunding and from LBH.  There have been several productive discussions between LBH\, the TRA and Hackney Showroom. HS are committed to working in partnership with residents and arrangements for this will be encapsulated in the lease. \n  \nThe process and the contract documentation will be overseen by LBH outsourced Contract Managers. 3 contractors have expressed an interest in tendering. Tenders will be evaluated 80% on price\, 20% quality. Tender period will run from 5th October for 4 weeks. Evaluation early November\, with a possible period to negotiate price then 2 weeks site mobilisation. Building Control will need to sign this off\, so early December earliest possible start on site. 4 weeks building period followed by another Building Control sign off may mean completion February or early March. GLA need  timescales and once tenders are back\, LBH should be clearer on this. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nTRA update\n \n\n\n  \n5.1\n  \nEP gave report back. A newsletter went out over the summer. Meetings now alternate between ETRA meetings that deal with estate and housing  management issues and open TRA meetings that discuss community and social activities. The next ETRA meeting is on 7th October. A Neighbourhood Watch scheme has started on the estate and a representative from the LBH co-ordination team will attend next week’s meeting. \n \n \n\n\n6.0\nLeaseholder recharge proposals\, S20 process \n \n\n\n  \n6.1\n  \nRG reported that all respondents to the S20 notice will have now received an individual reply. The Leasehold team propose running some online surgeries in mid November. Before that\, a refreshed FAQ sheet will be circulated\, dealing with queries that Source picked up in June and July. A ‘broad brush’ estimate of the full cost of the works will also be sent out in advance of the stages 2 and 3 S20 notices. These will be calculated to give individual leaseholders an idea of what the total cost might be but these will be very indicative figures. \n  \nEP asked how much room there might be to challenge the arrangements. RG emphasised that the approach to recharges is a policy decision contained in a Cabinet report from February and as such\, this is not up for discussion. EP made the point that there was no consultation on the proposal to taper the potential pay back over 5 years; no resident knew what was going to be put forward so there was no chance to respond when it may have been possible to contest the policy approach. RG indicated that there had been lots of discussion internally up to Director level and the rationale for the approach was clearly set out in the Cabinet report. \n  \nEP added that in terms of the refurbishment proposals\, if leaseholders had known earlier what the possible cost was going to be\, they could have commented on the elements of the works. RG noted that unfortunately there are some decisions that cannot be decided by residents. \n  \nCP stressed that her and Cllr Bell lobbied hard for the £10k cap to put in place for phase 3&4 but appreciated that it’s not a blanket cap. The intention is to be as fair as possible within financial constraints. \n \n  \n  \n  \n \n\n\n7.0\nPhase 1 & 2 update \n \n\n\n  \n7.1\n  \nRG reported on the remaining issues still being dealt with by Bronwen: \ni)      the paving work is complete and arrangements are in place to monitor these areas to ensure they are kept clean. Sealant was incorrectly applied in wet weather which caused the failure. \nii)     CCTV in bike stores has been agreed and is being priced. \niii)   an independent consultant has been engaged to investigate the cause of the AOV problem. Thanks to KH for his ongoing communication on this issue. KH asked why this has only happened in Wallington Court. RG replied that finding this out is why an independent consultant has been commissioned. EP thought there had been similar problems in Radwell Court. \niv)   main front doors now strengthened and LBH contractors are now maintaining them. BB asked to whom complaints should be directed if there are further issues with the doors. RG – as this will be a repair from now on\, it should be Annette Reid. EP asked if doors keep failing\, would cost of repairs be a service charge issue? RG – potentially\, yes. Up to now Higgins have been doing repairs as a latent defect. \n \n \n\n\n8.0\nUpdate from ITLA\n \n\n\n  \n8.1\n  \nCS reported that Source’s work has mostly been phone support and work on the S20 issues. Publicity will go out soon to let residents know that we will be available\, by appointment on Mondays and Thursdays in the CC office. \n  \nBB added that him and CP are hoping to start Councillor surgeries again in the Community Centre\, starting on Friday with a joint surgery and\, initially once a month to start with.\n  \n \n\n\n9.0\nAny urgent business\n \n\n\n  \n9.1\n  \nNone \n \n \n\n\n10.0\nDates of next meetings \n \n\n\n  \n10.1\n  \n9th November at 7.00 via Google Meet (with the draft leaseholder FAQs on the agenda) \n  \n14th December  at 7.00 via Google Meet (with update on the tendering process on the agenda) \n \n \n\n\n\n  \nThe meeting ended at 8.00.
URL:https://kingscrescent.org/calendar/september-steering-group-meeting-3/
LOCATION:Online
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20200129T190000
DTEND;TZID=Europe/London:20200129T203000
DTSTAMP:20260503T061625
CREATED:20200118T205703Z
LAST-MODIFIED:20200118T205703Z
UID:950-1580324400-1580329800@kingscrescent.org
SUMMARY:January Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent.
URL:https://kingscrescent.org/calendar/january-steering-group-meeting-2/
LOCATION:Hackney Showroom Space\, 4 Murrain Road\, London\, N4 2BN\, United Kingdom
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2019/07/Model-of-new-build-from-Queens-Drive.jpg
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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191218T190000
DTEND;TZID=Europe/London:20191218T203000
DTSTAMP:20260503T061625
CREATED:20190709T222620Z
LAST-MODIFIED:20191219T212013Z
UID:751-1576695600-1576701000@kingscrescent.org
SUMMARY:December Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:\n john@sourcepartnership.com\ncarol@sourcepartnership.com\nkcresidentsgroup@outlook.com\n\nAgenda:\n\n\n\n\n \nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n\n\n2\nNotes of previous meeting held 9th October 2019 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 update\, including planning and procurement \n \nRon (LBH)\n\n\n4\nPhase 1 & 2 update \n \nBronwen (LBH)\n\n\n5\nUpdate from ITLA \n \nSource\n\n\n6\nTRA update \n \nEmley (Residents  Group Chair) \n \n\n\n7\nAny urgent business \n \nCllr Bell (Chair)\n\n\n8\nDates of next meeting \n \nCllr Bell (Chair)\n\n\n\n\nChristmas drinks after the meeting
URL:https://kingscrescent.org/calendar/december-steering-group-meeting-2/
LOCATION:Unit C (vacant unit by Wallington)\, Murrain Road
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191113T190000
DTEND;TZID=Europe/London:20191113T203000
DTSTAMP:20260503T061625
CREATED:20190709T222319Z
LAST-MODIFIED:20191113T184416Z
UID:748-1573671600-1573677000@kingscrescent.org
SUMMARY:November Steering Group Meeting
DESCRIPTION:This steering group will be for TRA committee\, Source Partnership\, Regen team and steering group members to discuss the use of unit C as a community facility along with the group who are proposed to be renting the space as a hybrid rent paying charity/community facility. \nAgenda \nUnit C Business Planning/visioning exercise \n  \nWed 13th November at 7.00 p.m.  \nUnit C\, Murrain Road  \n  \nSession with TRA\, Hackney Showroom\, Ron (LBH) and RSG members \n  \n7.00                 Introductions \n  \n7.10                 What do each of us want to get/need from the space at Unit C? \n  \n5 mins each from Emley\, Ron and Nina/Sam to list out what they envisage/aspire to use Unit C for \n  \n7.25                 What are the barriers to achieving these aspirations? \n  \n(Could be the physical space\, volunteer time\, staff time\, Council requirements\, finance) \n  \n7.35                 What does each party offer in terms of resources to help overcome these barriers/realise their ambitions? \n  \n(time\, enthusiasm\, connections\, ability to lever in funding\, p(P)olitical backing???) \n  \n7.45                 How can some of these be resources be pooled or what can we work on together to help meet objectives? \n  \n(Practically\, how can we work together?) \n  \n7.55                 Timescales. What are any externally driven timescales/deadlines? \n  \n(Funding deadlines? LBH need to start to show some community use of the space? Development programme?) \n  \n8.05                 Costs. Where are the main areas for expenditure? \n  \n(Division of the space\, employing someone to run the centre\, revenue expend. that has to be met….)  \n  \n8.15                 Income. Opportunities to generate income? \n  \n(What grant finding opportunities are available? Other sources? Crowdfunding?) \n  \n8.25                 Actions; individuals and something that can be formed into an action plan? \n  \n8.30/8.35        Finish \n  \n  \n  \nThis is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:\n john@sourcepartnership.com\ncarol@sourcepartnership.com\nkcresidentsgroup@outlook.com
URL:https://kingscrescent.org/calendar/november-steering-group-meeting-2/
LOCATION:Unit C (vacant unit by Wallington)\, Murrain Road
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2019/07/Model-of-new-build-from-Queens-Drive.jpg
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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20191009T190000
DTEND;TZID=Europe/London:20191009T203000
DTSTAMP:20260503T061625
CREATED:20190709T220041Z
LAST-MODIFIED:20191004T110456Z
UID:742-1570647600-1570653000@kingscrescent.org
SUMMARY:October Steering Group Meeting
DESCRIPTION:This is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nAgenda: \nMeeting to be held on  \nTuesday 9th October 2019 starting at 7.00pm in Unit C\, Murrain Road \n  \n  \nAGENDA \n  \n  \n\n\n\n \nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n\n\n2\nNotes of previous meeting held 3rd September 2019 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 update\, including planning and procurement \n \nRon (LBH)\n\n\n4\nPhase 1 & 2 update \n \nBronwen (LBH)\n\n\n5\nUpdate from ITLA \n \nSource\n\n\n6\nTRA update \n \nEmley (Residents  Group Chair) \n \n\n\n7\nAny urgent business \n \nCllr Bell (Chair)\n\n\n8\nDates of next meeting \n \nCllr Bell (Chair)\n\n\n\n  \nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group:\n john@sourcepartnership.com\ncarol@sourcepartnership.com\nkcresidentsgroup@outlook.com
URL:https://kingscrescent.org/calendar/october-steering-group-meeting-2/
LOCATION:Unit C (vacant unit by Wallington)\, Murrain Road
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2019/07/Model-of-new-build-from-Queens-Drive.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190903T190000
DTEND;TZID=Europe/London:20190903T203000
DTSTAMP:20260503T061625
CREATED:20190709T215503Z
LAST-MODIFIED:20191003T143530Z
UID:738-1567537200-1567542600@kingscrescent.org
SUMMARY:September Steering Group Meeting
DESCRIPTION:Minutes \nMinutes taken by John from Source Partnership. Resident surnames removed for web version. \n\n\n\nThose Present:\nCllr. Brian Bell  (BB) (Chair) \nCllr Claire Potter (CP) \nEmley P (EP) \nPeter S (PS) \nThomas D \nHana C \nAlfred F \n \nPeter A (PA) \nNatalie C (NC) \nMichael N (MN) \nPeter D (PD) \nKarsten H (KH) \nJill WM (JWM) \nLate – Yannis V \n  \n \n\n\nIn Attendance:\nJohn Morris (JM) \nRon Greenwood (RG) \n \nSource Partnership (ITLA) \nLB Hackney \n \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from Jo G\, Nick J\, Ewan S Andrew M\, Bronwen T\, and Carol Squires (Source). \n \n \n\n\n2.0\nNotes of previous meeting held 9 July 2019 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nFrom 2.1 re Sainsbury’s vent. The noise report has been supplied. LBH Planning still chasing Sainsbury’s for a response. Objections have been received from some residents. \n \n \n\n\n  \n2.2\n  \nFrom 2.2 re ITLA re-procurement. Source were re-appointed and new contract started 20/8 for 2 years\, which can be extended if necessary.\n  \n \n\n\n  \n2.3\n  \nFrom 2.3 re Unit C. A successful bidder has been identified but contracts still not exchanged. Planning application for additional use will be determined by 27/9; no objections received so hopefully the decision can be delegated to officers. Once the lease is signed\, the space will be fitted out and in use by end October.  RG hopes that the successful bidder will be able to present to the RSG on 9/10. \n  \nBB asked about a temporary licence that has been granted for an activity. RG reported that Hackney Showroom have been given a licence to use Unit C for rehearsals from 9/9 to early October but knew it had to be available for the Big Lunch on 28/9. \n  \n \n \n\n\n3.0\nPhase 3 & 4 update\n \n\n\n  \n3.1\n  \nPlanning update \nA total of 27 objections have been received\, most from Wallington and Kimpton Courts and mostly concerning the scale of the proposed block opposite and the potential for ASB in the courtyards. RG confirmed the expectation that the application will be heard on 2nd October. \n \n \n\n\n  \n3.2\n  \nConstruction procurement \nLBH are currently preparing more detailed design information for tenderers to bid on and more time will be spent on evaluating their response. As a result\, the sign off of the tender documentation is delayed by approx a month.  However\, there will be scope to make up time if the negotiation period shrinks (period allowed for this has been quite generous). \n  \nLBH are going to carry out an exercise to photograph the current condition of all south side ground floor flat gardens; Karen Jelenje\, who is working with RG as a new Project Officer is co-ordinating this with Source to take place on 19th and 23rd Sept. \n  \nRG acknowledged that progress is slow but it is felt to be better to allow more time now to detail the specification of works so that competitive and as accurate as possible costings can be obtained from bidding contractors in a very uncertain market. \n  \nPS commented on the delays and that residents are asking him about progress.  RG added that detailed questions about site management\, dealing with noise\, dust\, parking\, respite facilities etc. are all being developed. These will be of particular interest to the 3 or 4 residents who form the procurement panel. \n  \nCP asked if the original start on site timing of Oct/Nov 2020 could be achieved if time is made up. RG suggested this might be possible but it is unknown how much time will be needed for contract negotiations which may delay the process. \n \n \n\n\n4.0\nPhase 1 & 2 update\n \n\n\n  \n4.1 \n \n  \nUse of vacant area south of Murrain Road  \nRG circulated the T&Cs of use of the area by film crews. So far\, £14\,000 has been generated in fees for hiring out this space\, £3\,500 of which will be paid to the TRA and £3\,500 will be available for Unit C to go towards running the new community facility. \n  \nRG reported that 2 written complaints were received about noise early in the morning from generators used by the film crews\, so in the revised T&C’s\, it is stipulated that ultra silent generators must be used and catering vehicles cannot access the site until 6.00 a.m. However\, the later start has deterred some crews from using the site as they need to be up and running at 5.00 a.m. Consequently\, there are no lettings in September at the moment. RG put to the RSG the option of reverting to allowing a 5.00 start in order to capitalise on what is a lucrative source of income for residents of the estate. \n  \nPA was in favour of this if it could be guaranteed that noise would be kept to a minimum. NC is a resident in Kimpton Court and she gets up early and hasn’t noticed undue noise. JW-M commented that residents can do a lot with £3\,500. \n  \nCP asked if the portion of the funding that is earmarked for the new community facility has to be spent on anything specific. RG responded that it is just a condition that it has to be used towards running the facility. \n  \nPA asked if there is a market for this arrangement. RG – yes there is\, as long as crews can access and start work at 5.00 a.m. \n  \nThere was a consensus in the meeting that 5.00 starts should be permitted again. RG assured the meeting that the LBH Film Unit will keep track of activity and are very responsive to complaints and comments. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n  \n4.2\n  \nDefects \nRG reported that there are a few items still outstanding to individual homes. The main item that is still causing concern in common parts is the algae on areas of the courtyards. There was an inspection last week with LBH Regen Team and the architects. LBH have asked for a report from the brick manufacturers but also an independent analysis\, to try to determine the cause. EP asked if cost of mitigating this will be a service charge item.  RG replied that it will not as long as it is a contractor’s liability. EP suggested roping off the affected areas\, PA jet washing them. RG noted that a long term solution is needed. LBH are changing the product for the phase 3 & 4 spec. and these bricks are being tested now throughout the winter months. \n  \nOther defect items include: \ni)      a tree needs replacing in the far west courtyard and this will be done later this year\, just before the end of defects period in December. PA also noted a tree that has been broken outside the Sainsbury’s on Green Lanes/end of Murrain Rd. \nii)     door closers are being replaced at Chipping\, Kimpton and Wallington. \niii)   KH reported that the fire/smoke vents are defective in Wallington. They were fixed at the end of July but the warning lights came on again. The issue is with the New Build Team but the problem hasn’t been permanently fixed yet. \niv)   EP raised the bike shed break ins. This was done by de-activating doors generally\, so there is a general sense of lack of security. KH commented that it cannot be right if buildings are ‘secured by design’ that doors can be de-activated [easily]. NC noted that LBH have told all residents that bikes need to be stored in the bike sheds\, not flats and so\, in her view\, LBH should take responsibility if they are saying where bikes can be stored and this area is not safe. RG will arrange for this issue to be taken up with Higgins as part of the defects monitoring meetings. Discussion with the New Build team will also take place. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nRG\n\n\n  \n4.3\n  \nOpen House\, 21st September \nKings Crescent will be part of the annual Open House weekend on 21st between 10.00 a.m. and 3.00 p.m. Any residents are welcome to join a tour or be around to chat to visitors. A letter is going out to residents next week. \n  \nAlso\, on 25th Sept\, the panel of judges for the Civic Trust Design Awards will be visiting and in another few weeks\, representatives from LB Haringey’s Regen Team are also visiting. RG thanked residents for their patience and in some cases\, hosting these and many other visits. \n \n \n\n\n5.0\nSource training for contractor procurement\n \n\n\n  \n5.1\n  \nJM reported that Source still intend to hold sessions on contractor procurement but that with the delays to the procurement process\, these are now likely to be October/November. These will be open to anyone but it is suggested that a small group actually take part in the contractor selection. Those who have put themselves forward are PA\, PD\, Ewan S and Jo G. \n \n \n\n\n6.0\nResidents Group update\n \n\n\n  \n6.1\n  \nEP gave feedback on progress and activities. \n  \ni)      On Thursday\, 5th Sept. a general meeting will vote on whether to become a TRA. EP noted that there are spaces still available to be on the committee\, so anyone interested is welcome. NC asked how everyone can hear about meetings\, activities etc. EP replied that the website (kingscrescent.org)\, facebook and e mails are kept updated with news. \nii)     On 28th Sept. the Res Group/ TRA is organising a Big Lunch. Food will be provided by people bringing a dish to share. It will be in and around Unit C\, so will have easy access to the play street. There have been discussions with LBH Resident Participation Team about taking Casbeard St out of commission to enable it to be vehicle-free for the period of the event between 12.30 and 3.00. JW-M suggested policing it ourselves and CP added that a play street she was involved in also used local residents to keep the street free of traffic for a few hours. RG added that Hackney Showroom are offering tables and chairs for the afternoon. \n  \n  \n  \n \n  \n  \n  \n  \n \n\n\n7.0\nAny urgent business\n\n\n\n  \n7.1\n  \nMN asked about details of the new scheme proposals. Agreed for JM to meet him to go through the drawings\, plans etc.\n  \nJM\n\n\n  \n7.2\n  \nPA raised the issue of the bollards on the new streets. There is one particular bollard that vans often get stuck on.  BB suggested LBH need to keep monitoring this.\n\n\n\n8.0\nDate of next meeting\n\n\n\n  \n8.1\n  \nWednesday 9th October\, 7.00. \n \n \n\n\n\n  \nThe Meeting closed at 8.00 pm \n  \nPrevious information: \nThis is a closed meeting for those who have applied to be part of the newly formed steering group. It is mandatory to have attended the steering group training provided by Source. \n\nIf you have already applied but haven’t been able to attend the training they have run so far but would still like to be part of the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com \n\nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group kcresidentsgroup@outlook.com\n\n\nAGENDA \n  \n  \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n\n\n2\nNotes of previous meeting held 9th July 2019 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 update\, including planning and procurement \n \nRon (LBH)\n\n\n4\nPhase 1 & 2 update \n \nBronwen (LBH)\n\n\n5\nSource training for contractor procurement \n \nJohn (Source)\n\n\n6\nResidents Group update \n \nEmley (Residents  Group Chair) \n \n\n\n7\nAny urgent business \n \nCllr Bell (Chair)\n\n\n8\nDates of next meeting \n \nCllr Bell (Chair)\n\n\n\n  \n  \n 
URL:https://kingscrescent.org/calendar/september-steering-group-meeting-2/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2019/07/Model-of-new-build-from-Queens-Drive.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190730T190000
DTEND;TZID=Europe/London:20190730T203000
DTSTAMP:20260503T061625
CREATED:20190517T001451Z
LAST-MODIFIED:20190727T150646Z
UID:637-1564513200-1564518600@kingscrescent.org
SUMMARY:CANCELLED Steering Group meeting July
DESCRIPTION:Dates changed – next Steering Group meeting is 3rd September \nThis is a closed meeting for those who have applied to be part of the newly formed steering group. \n\nSource Partnership\, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com \n\nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.\n\nThe agenda for and minutes of the meeting will be posted here when available.
URL:https://kingscrescent.org/calendar/steering-group-meeting-july/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190709T190000
DTEND;TZID=Europe/London:20190709T203000
DTSTAMP:20260503T061625
CREATED:20190606T172639Z
LAST-MODIFIED:20190902T225457Z
UID:649-1562698800-1562704200@kingscrescent.org
SUMMARY:Steering Group Meeting 9 July
DESCRIPTION:Minutes: \n\n\n\n \n \n\n\n \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from Natalie Crouchley \n \n \n\n\n2.0\nNotes of previous meeting held 16 May 2019 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nFrom 2.2 re Sainsbury’s vent. LBH are waiting for Sainsbury’s to respond with  a noise report and to set out proposals to deal with the profile of the vent on the roof \n \n \n\n\n  \n2.2\n  \nFrom 4.2 re ITLA re-procurement. A decision has been made on the successful tenderer. RG is writing a recommendation to colleagues which will be made public by the end of July. [Post- meeting note from RG: thanks to Peter Akhurst for his assistance in the evaluation process]. \n \n  \n \n\n\n  \n2.3\n  \nFrom 5.2 re Unit C. RG reported that LBH are currently working on a 5 year lease to offer the preferred managers of the unit. A planning application is also being prepared to temporarily change the use from A1/A3 (retail) to A1/A3 and D1 (community use) for 5 years. This may need to go to the October Planning Committee\, if there are objections. . EP asked how long the fit out might take. RG suggested 4-6 weeks. YV asked why this has taken so long. RG explained that LBH wanted to do something innovative\, that there was a period of soft market testing\, that the financial challenge of a loss of rent had to be considered and that the process of inviting bids for taking over the space also took time. \n \n \n\n\n  \n2.4 \n \n  \nFrom 9.1 re the old boiler house. RG confirmed that the plan is to convert this to a 3 bed social rent flat. \n \n \n\n\n3.0\nPhase 3 & 4 update\n \n\n\n  \n3.1\n  \nPlanning \n  \nRG reported that notification letters went out to local residents mid June\, with a deadline of 7/7/19 for representations\, although BB pointed out that comments to the Council will continue to be accepted up to the date of the Planning Committee. RG hopes to have the application dealt with at the 2nd October Committee. He confirmed that 6 objections to the scheme have been received so far. \n  \nEP asked if the pressure on local schools is a factor in approving the development. Few residents in the first phase of the new build got their first choice school places and the second phase will only increase demand. CP reminded the meeting that\, as councillors\, her and colleagues do keep a close eye on school places and demand.  BB noted that some schools are under occupied due to families moving out of the area once children get to school age\, so the issue may not be as severe as might be thought. \n  \nRG added that an education contribution will be included in the developer’s S106 obligations. \n \n \n\n\n  \n3.2\n  \nConstruction procurement \n  \nRG reported that\, in advance of the planning determination\, LBH and the design team are continuing to work on detailed design issues to ensure standards are maintained and to make sure that the eventual spec. for contractors to tender on are as unambiguous as possible. This work will be completed mid September for inclusion in the Employer’s Requirements. \n  \nThe procurement strategy was approved yesterday. LBH will take on the sales of the new homes themselves in order to tailor the marketing locally and to manage the risk of fluctuations in the market. \n  \nThe process for the tender is as follows: \ni)                 Expressions of Interest will be advertised by mid August with a month for interested developers to respond \nii)               Those responding will be shortlisted \niii)              Tender documents will be issued early October with 10 weeks for responses \niv)              There will then be a period of negotiation with the successful bidder during January 2020 \nv)               Final evaluation of tender will start around end Feb 2020 \nvi)              This will then be presented at another Procurement Committee in May 2020 (NB this is a multi million £ contract\, so LBH due diligence is very thorough). \nvii)            Contracts will hopefully be signed approx. June 2020 \nviii)           There will then be 4 to 5 months for contractor’s mobilisation \nix)              Start on site around October 2020 \n  \nKH asked about how Brexit would affect this process if it happens 31/10\, which will be during the period that bidders will be compiling their tenders. RG noted the uncertainty inherent in this and raised the prospect of bidders increasing proposed costs to cover potential risks; the negotiation with the successful tenderer will address some of the issues here. \n  \nES commented on the length of time this is likely to take. RG responded by highlighting the statutory periods for consultation\, the desire to give tenderers plenty of time to formulate their bid and the Council cttee cycle. \n  \nKH asked about the branding likely to be used by LBH Sales. RG confirmed that there will be no Clissold Quarter! The marketing will be honest but commercial. CP added that LBH will want to market the homes for sale as part of a wider community – not just on the KC estate. \n  \nCS asked about the involvement of residents in this process. Source would want residents to be able to participate in evaluating the quality aspects of the tender which might include site visits to other bidders’ schemes. RG confirmed this would be the case and he would want residents to pay particular attention to proposed construction management plans (i.e. how contractors will mitigate noise\, dust\, dirt\, ensure site security etc.) \n  \nPS asked if it was known which southside block the refurbishment would start on. RG – no and we won’t know this until the successful contractor finalises their work programme. \n  \nPS asked if contractors will need access to homes. RG – yes\, especially ground floor flats where balcony columns will be sited but also other homes in order to complete e.g. balcony installations.  RG added that tenderers’ proposals for Resident Liaison staff will be crucial. JW-M highlighted the importance of asking about respite facilities and that residents need time in advance to think about what other questions they want to ask. \n  \nAA asked if\, as part of the tender process it is possible to ask about suppliers and sub contractors. RG replied that bidders are often not willing to commit to providing definitive answers to this sort of question but certainly CDM and health & safety will be key areas to probe. \n  \nNJ asked if\, because they built phases 1 &2\, Higgins are precluded from tendering. RG – no and in fact they should be able to use their experience on KC to their advantage.\n \n\n\n  \n3.3\n  \nFilm Unit request \n  \nRG informed the meeting that LBH Film Unit had been in touch to ask if the currently vacant part of the middle of the estate could be used by visiting film crews to park vehicles\, catering vans\, dressing rooms etc. The hours of use would be strictly monitored: 7.00 – 23.00 on weekdays\, 8.00 – 22.30 on Saturdays and 9.00 – 22.00 on Sundays. LBH could charge film companies up to £1\,000 a day. 25% of this would go to the Residents Group and 25% to LBH Regen team who could for instance use the money for fitting out/adapting Unit C. It would also be good security for the site as it will be in regular use. RG committed to publicise this well to all residents and\, in response to JW-M reminding the meeting that the last time this happened the promised money didn’t materialise.  RG committed to being open with the amount of funding this attracts and to the relevant proportion of it definitely being available as promised. \n \n \n\n\n4.0\nPhase 1 & 2 update\n \n\n\n  \n4.1 \n \n  \nBT fed back that there is still a very short list of outstanding defects to deal with. There may be another 2/3 weeks still to resolve the issue with the block front doors. \n  \nYV raised the defects period at Chipping Court which\, he understood was 1 year.  BT confirmed that this is just for internal defects. The problem with the communal door at Chipping Ct is a latent defect and still needs resolving with Higgins.  KH also mentioned smoke vent problems. BT confirmed she is aware of these faults; they should be fixed very soon. YV also mentioned problems with the floor of Chipping Court; BT will talk to him after the meeting. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBT\n\n\n  \n4.2\n  \nBT reported that the energy centre will be handed over from Higgins to LBH very soon. The Combined Heating & Power (CHP) part will still be maintained by an external organisation. \n \n \n\n\n  \n4.3\n  \nBT raised the possibility that LBH would like Kings Crescent to be part of Open House weekend in September. KCA/HHB architects will want to organise tours around the new blocks and if any residents wish to help with this\, please let Bronwen know.\n \n\n\n  \n4.4\n  \nBT thanked those who came and contributed to the Kings Crescent Story launch.  The hard copy booklet of the boards will be finalised soon and the display boards are on the KC website and still up at the windows on Unit C.  BT reported that some stories are still being offered and JW-M also added another story she had received from an old tenant. \n  \n \n \n\n\n5.0\nDraft statement of community support for phases 3 & 4\n \n\n\n  \n5.1\n  \nThere was discussion about how best to incorporate a reference to the objections raised by residents at consultation events and the wording KH proposed. After contributions particularly from PD and HC\, it was agreed that the following sentence be added to para 5 in the statement: “While there are some remaining objections to specific design features\, on balance the majority of residents on the Steering Group endorse the overall design.”  A vote was taken on adopting this wording: 12 were in favour\, 2 were against using it in the statement.  It was further agreed that the statement should be signed by a representative sample of residents from the RSG and PS\, JW-M\, EP and KH all offered to put their names to the statement. \n \n \n\n\n6.0\nRSG training update and feedback\n \n\n\n  \n6.1\n  \nCS reported that most of the RSG had been to at least one training session. Source will now organise a semi-formal evening where the Design & Access Statement will be available for members to look at. Possible date for this 5th August. \n  \nTraining will still be held for contractor procurement – tba. \n  \nThe July coffee afternoon will be replaced by a summer social on 25th July\, 5.00 to 8.00. \n  \nBB asked that those on the RSG list who have not yet been to a meeting be contacted to ask if they do still wish to be members.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nJM \n \n\n\n7.0\nResidents Group update\n \n\n\n  \n7.1\n  \nEP gave an update: \ni)          Sainsbury’s are now donating refreshments for the monthly family events \nii)         There are plans to establish a Youth Group with the help of Jill’s daughter who is a Youth Worker. This may be put back to September or even later depending on progress with the Unit C lease \niii)       The Residents Group had an open meeting on 6th June at which it was agreed that they will propose becoming a TRA at the September meeting. If agreed\, there will be an AGM soon after to elect a committee. \niv)       13th July there will be a gardener’s tea to follow up the informal gardening event in May. \nv)         A trip to Walton on the Naze is planned for 21st July. \nvi)       The Friends of Woodberry Down hold events every Tuesday and Friday afternoons in the community centre. These are attended mostly by residents from the Manor House area\, so if anyone knows of any KC residents over 50 who might like to attend\, they could be encouraged to come along. \nvii)      EP went to a CCTV control centre open day which was very educational. She highlighted the ongoing concerns with KC cameras and the control centre staff asked for details of the hotspots. RG reported that he had also met with the CCTV staff with Housing Management to see how cameras can be re-sited to avoid being damaged or sprayed over. \n \n \n\n\n8.0\nAny urgent business\n \n\n\n  \n8.1\n  \nCP reported that Alice Whalley\, vicar from one of the local churches had spoken to her about forming a local Scout Group. This could be something the Residents Group might wish to consider. \n \n \n\n\n9.0\nDates of next meetings\n \n\n\n  \n9.1\n  \nNext meeting will be: \nTuesday 3rd September \nWednesday 9th October \nWednesday 13th November \nWednesday 18th December \n  \nAll 7.00\, venues to be confirmed depending on other activities in the community centre. \n \n \n\n\n\n  \nThe Meeting closed at 8.34 pm \n  \n  \nThis is a closed meeting for those who have applied to be part of the newly formed steering group. \n\nSource Partnership\, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com \nThe training is mandatory so Source are running a catch-up session on 20th June for those who have missed any of the training so far. 6.30-8.30pm in the community centre. \n\nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.\n\n\nMeeting to be held on  \nTuesday 9th July 2019 starting at 7.00pm in the Vince Murrain Community Centre \n  \n  \nAGENDA \n  \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n\n\n2\nNotes of previous meeting held 16 May 2019 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nPhase 3 & 4 update\, including planning \n \nRon (LBH)\n\n\n4\nPhase 1 & 2 update \n \nBronwen (LBH)\n\n\n5\nDraft statement of community support for phases 3 & 4 \n \nCarol (Source)\n\n\n6\nRSG training update and feedback \n \nCarol (Source)\n\n\n7\nResidents Group update \n \nEmley (Residents  Group Chair)\n\n\n8\nAny urgent business \n \nCllr Bell (Chair)\n\n\n9\nDates of next meeting \n \nCllr Bell (Chair)
URL:https://kingscrescent.org/calendar/steering-group-meeting-9-july/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190626T190000
DTEND;TZID=Europe/London:20190626T203000
DTSTAMP:20260503T061625
CREATED:20190517T001255Z
LAST-MODIFIED:20190606T172247Z
UID:635-1561575600-1561581000@kingscrescent.org
SUMMARY:POSTPONED! Steering Group Meeting June
DESCRIPTION:This is a closed meeting for those who have applied to be part of the newly formed steering group. \n\nSource Partnership\, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend the training they have run so far but would like to join the steering group please contact john@sourcepartnership.com or carol@sourcepartnership.com \n\nIf you are not part of the steering group you can always express any views directly to Carol and John or discuss with the KC residents committee who can feedback into the steering group.\n\nThe agenda for and minutes of the meeting will be posted here when available.
URL:https://kingscrescent.org/calendar/steering-group-meeting-june/
LOCATION:Unit C (vacant unit by Wallington)\, Murrain Road
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190516T190000
DTEND;TZID=Europe/London:20190516T203000
DTSTAMP:20260503T061625
CREATED:20190516T175221Z
LAST-MODIFIED:20190606T171833Z
UID:621-1558033200-1558038600@kingscrescent.org
SUMMARY:Steering Group Meeting May
DESCRIPTION:Minutes: \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from Gouri Ghosh\, Cllr Clare Potter\, Roy Watkin\, Anna McConnell (stepping down from the RSG) and Ron Greenwood. (Post meeting note : Jo Griffiths also gave late apologies not picked up until after the meeting) \n \n \n\n\n2.0\nNotes of previous meeting held 11 April 2019 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\n  \nFrom 4.1 re pigeons. BT confirmed that the anti pigeon gel is being piloted on 2 new blocks. Also\, that it lasts for approx. 5 years and therefore will be replaced at Weston Ct as well. \nIf pilot is unsuccessful\, other methods will be tried. \n \n \n\n\n  \n2.2\n  \nFrom 11.2 re Sainsbury’s vent on Green Lanes. This query is with Planning. BT to update at June RSG. \n \n  \nBT\n\n\n3.0\nKings Crescent Story update and presentation\n \n\n\n  \n3.1\n  \nBT gave a presentation of the boards that will be produced for the launch on 25th June. She asked if anyone has more photos or other material that could be added to fill the ‘middle years\,’ these would be welcomed. \n  \n  \n  \n  \n  \n \n \n\n\n4.0\nPhase 3 & 4 update\n \n\n\n  \n4.1 \n  \n  \n  \n \n  \nBT reported that the scheme has passed Gateway 1. A few details were flagged up internally which have delayed submission of the scheme to the planners. LBH are quite a strict client\, which is positive. The Regen. team now hope to submit the application next week.  Formal consultation letters will be sent out to all local residents 3 to 4 weeks after submission of the planning application and this will describe how representations in response to the plans can be made. \n  \nLetters have gone out to refurbishment blocks for final consultation meetings. The main date is 30th May\, to run alongside Source’s May coffee afternoon. 2 additional meetings have been arranged for residents in the Weston Court podium flats and the north east corner flats of Datchworth Court. \n  \nBB referred to the previous RSG minutes for details of the full planning process. He also asked if any RSG member is interested in being part of the contractor selection process; PD put himself forward. \n  \nBT also noted that additional GLA funding has enabled LBH to produce 12 more social rented flats (28 in total). This is part of 100 extra social rented homes across the borough. CS asked if these will be subject to the local lettings policy that was piloted here in phase 1 & 2; we were expecting some feedback last year from the pilot. BT confirmed that they would be available for the revised local lettings arrangements. \n \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n  \n4.2\n  \nThe ITLA contract needs to be re-procured. There is a framework of 5 consultancies that LBH use. BT invited a resident to sit on the selection panel with her and Ron; PA volunteered. Interviews possibly in late June/early July. This might take 2 half days to score the submissions and possibly to interview. \n \n \n\n\n5.0\nPhase 1 & 2 update\n \n\n\n  \n5.1\n  \nBT reported that final defects are now with Higgins\, mostly small\, individual items. TV reception and the problems with the fobs and main front doors to the blocks are the main estate-wide issues remaining. EP thought that posts on the local Facebook site suggest that there are more complaints than reach LBH. ES added that the problems are intermittent and because they keep recurring\, it gets tiring continually reporting them. There was further discussion about the door closers; BT concluded that for the Northside blocks\, LBH looking to get the door manufacturers back.\n \n\n\n  \n5.2\n  \nBB noted that the lease and management of Unit C is still in negotiation. \n \n \n\n\n  \n5.3\n  \nEP raised the issue of the slippery courtyards. BT – LBH is looking at specialist cleaning contractor. ES noted that it seemed to be the areas that don’t get sunlight which become slippery; c/w the pocket park brick paving which is south facing and which doesn’t get slippery. \n \n \n\n\n6.0\nDraft statement of community support for phases 3 & 4\n \n\n\n  \n6.1\n  \nCS introduced this; it is customary for steering groups to offer a statement of support for planning applications. It is acknowledged that there is not 100% support for 100% of the scheme but a general level of support exists which can be ratified by a signed statement of support addressed to the planners. In some schemes all members of the SG sign\, in others\, just the Chair. The draft was circulated and everyone given the chance to read it. KH felt that he personally would not be able to sign it\, nor could he as a representative of Wallington Court residents. ES queried ‘well-managed’ (3rd bullet point on page 1). CS explained this meant maintained and managed in terms of ensuring behaviour is reasonable and ASB is dealt with. BT added that housing management and the ASB Team will try to ensure that there is a shared understanding of how communal spaces should be used properly.  It was agreed that the statement will be amended to broaden this out/be more descriptive about what this means. \n  \nKH highlighted the last sentence of para 5\, where there is reference to ‘lively discussions.’ BB suggested that if he wants this to be more reflective of the challenges presented to the scheme\, he could contribute his wording for the sentence to the draft. \n  \nJM will circulate the draft to the whole RSG mailing list so that those not present now can read it and comment\, and attendees tonight can consider a response with more time. \n  \nBT and JWM emphasised that it is important that anyone who wishes to is able to express a view. BB emphasised that this does not prevent anyone from making their own comments as part of the statutory planning consultation. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nCS \n  \n  \n  \n  \nKH \n  \n  \n  \nJM\n\n\n7.0\nRSG training update and feedback\n \n\n\n  \n7.1\n  \nCS gave an update on dates which have been affected by the 23/5 elections and 30/5 consultation event. It is now proposed that the session for catching up on the induction training is held 20th June with the session on contractor selection in early September. Overall\, the feedback from the training has been very positive. \n \n \n\n\n8.0\nResidents Group update\n \n\n\n  \n8.1\n  \nEP gave an update: \ni)  another successful family fun morning (last Saturday of each month) was held in April \nii)  the Town Hall visit went well – attended by some children as well as the adult members of the group \n \n  \n  \n  \n  \n  \n \n\n\n  \n \niii)  the service charge meeting on 9th May was useful but the general view was that there are still questions to be answered. Notes from Alice Hutchinson are on the KC website. The Residents Group committee feel this as ongoing item of concern. \niv)  the gardening morning took place on Saturday (11th May). Compost was bought with last year’s funding. Sarah Coxhead brought her own seeds that were planted. PA made the comment that the event was not as ambitious as he thought it could be. EP invited suggestions on how a similar event could be improved\, given that it was also aimed at children. But pointed out that Sarah C. had brought and paid for her own seeds and equipment to start it off. It was up to residents\, via the Residents Group to decide how to spend their funding – so if a bigger and better event was popular\, money could be set aside for this. The next Residents Group open meeting is 6th June\, where views on how to use the funding can be discussed. \n \n \n\n\n9.0\nAny urgent business\n \n\n\n  \n9.1\n  \nPS asked for an update on plans for the old boiler house. BT explained that different options were explored\, including using it for additional community space. But the difficulty of access made this unviable. Currently\, it is marked on the plans as a space for back up generators for the lifts\, but it is unlikely that this will be needed. Therefore\, it is likely to be converted to create another flat.  PA asked what will happen to the chimney. BT stated that at the moment\, it will be left in place. \n \n \n\n\n  \n9.2\n  \nPA enquired about the opening up works for the ground survey that was carried out around Weston Court. BT is still waiting to see the results. \n \n \n\n\n  \n9.3\n  \nJM asked how many of those present would still like hard copies of the papers delivered in addition to the emailed versions. PA\, PD and PS requested a posted hard copy\, the other members confirmed they are happy to receive them electronically. \n \n \n\n\n10.0\nDates of next meetings\n \n\n\n  \n10.1\n  \nNext meeting arranged for 26th June.  (Post meeting note – BB has notified that there is a full Council meeting on 26th June\, so the RSG date will need to change) \n \n \n\n\n\n  \nThe Meeting closed at 8.15 pm \n  \nMeeting to be held on  \nThursday 16 May 2019 starting at 7.00pm in the Vince Murrain Community Centre \n  \n  \nAGENDA \n  \n  \n\n\n\n\nAgenda item \nLead \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n\n\n2\nNotes of previous meeting held 11 April 2019 and any Matters Arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nKings Crescent Story update and presentation \n \nBronwen (LBH)\n\n\n4\nPhase 3 & 4 update \n \nBronwen (LBH)\n\n\n5\nPhase 1 & 2 update \n \nBronwen (LBH)\n\n\n6\nDraft statement of community support for phases 3 & 4 \n \nCarol (Source)\n\n\n7\nRSG training update and feedback \n \nCarol (Source)\n\n\n8\nResidents Group update \n \nEmley (Residents  Group Chair)\n\n\n9\nAny urgent business \n \nCllr Bell (Chair)\n\n\n10\nDates of next meeting \n \nCllr Bell (Chair)\n\n\n\n  \n  \n 
URL:https://kingscrescent.org/calendar/steering-group/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190411T190000
DTEND;TZID=Europe/London:20190411T203000
DTSTAMP:20260503T061625
CREATED:20190410T091209Z
LAST-MODIFIED:20190516T175439Z
UID:583-1555009200-1555014600@kingscrescent.org
SUMMARY:Steering Group Meeting
DESCRIPTION:This is the first meeting of the relaunched Steering Group. It is the intention that the steering group is fairly small and representative of all buildings on the estate.\n\n\nSource Partnership\, in their capacity as Independent Advisors for residents of Kings Crescent have been running some induction training for new and existing steering group members. If you haven’t been able to attend either of the two we have run so far\, please let us know your availability as we intend to organise at least one further session in the near future.     Please contact john@sourcepartnership.com or carol@sourcepartnership.com \n\nIf you are not able to or do not with to be involved with the steering group you can always express any views directly to Carol and John or discuss with the new residents committee who can feedback into the steering group.\n\n\nMeeting to be held on  \nThursday 11 April 2019 starting at 7.00pm in the Vince Murrain Community Centre \n  \n Minutes: \n\n\n\n \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\n  \nApologies were received from Karsten Hartmann\, Azucena Ascencio\, Yannis Vasilelou\, Thomas Davies\, Gouri Ghosh\, Jill Walker Murrain\, Andrew Mitchelson\, Cllr Clare Potter \n \n \n\n\n2.0\nWelcome to new members\n \n\n\n  \n2.1\n  \nBB welcomed all new members to the RSG and reminded them of the stipulation to attend Source’s new member training in order to have their membership ratified. \n \n \n\n\n3.0\nNotes of previous meeting held 31 January 2019 and any Matters Arising not elsewhere on the agenda \n \n\n\n  \n3.1\n  \nAgreed as a true record. No matters arising that will not arise on this agenda. \n \n \n\n\n4.0\nPresentation on the proposed new materials for phase 3\n \n\n\n  \n4.1\n  \nEB and DM gave a presentation that included current design images and illustrations of materials and finishes for phases 3 & 4. \nComments\, queries were as follows: \n  \nJG asked about balcony materials. DM explained that balconies will be pre cast concrete that can be installed quickly having been constructed off site. This will mean that small piles will need to be dug in the Queens Drive gardens for foundations. \n  \nJG asked if the current entrance arches will be reduced. DM explained that the Bramfield entrance will be pedestrian only; the Datchworth one will be vehicular but reduced in width. Bin stores will be located at these entrances and the Theobalds access point.  CS added that this is consistent with LBH’s decision to close the chutes. DM noted that bin stores will be as close as possible to lifts. \n  \nPA felt that railings on the balconies felt less safe than the current low brick walls. \n  \nPA also asked what colour the new balconies will be. DM – a light grey. PA thought that this would not weather well. AP agreed that moss grows on new balconies on north side blocks. \n  \nPA queried how drainage from balconies will be organised. DM – water will run away down the inside of the blocks. BT added that the overflows on the phase 1 and 2 balconies work as an early warning that there may be a blockage issue that needs to be dealt with. EB confirmed that the detailed technical design of balconies will be reviewed to make sure problems are avoided. \n  \nAP raised the issue of reduced numbers of car parking spaces. EB explained that car free developments are an LBH policy and that existing south side residents will retain the right to have an estate permit. \n  \nPA asked about pigeons. BT replied that a survey had recently been completed by LBH and a treatment recommended by Pest Control of bird-repellent gel. PA stated that this had been first placed at Weston Court 8/9 years ago and did not appear to be working now. BT – perhaps it has run out or its effectiveness diminished over time. BT to investigate\, but BB emphasised that the proposals for the new blocks are a pilot\, so effectiveness will be reviewed. \n  \nJG asked how many retail spaces there will be. EB – 4 in all. ES indicated his support for the units opposite the park. There were reservations expressed by others about the viability of retail units here. BB noted that there was no lack of competition for the shop units A\, B and D on the northside. \n  \nRW asked about the number of trees along Green lanes and the Queens Drive corner that may be lost. EB showed a drawing of the corner block; one tree will need to be cut down but over the whole development there will be more trees provided. The large tree on the Green Lanes/Queens Drive corner will be preserved as will all trees that stand along Green Lanes. \n  \nCS asked if this presentation will be reproduced on boards for residents to drop in to view. EB confirmed that the drawings will be on the website and will be produced as display boards. \n  \n  \n  \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBT/New Build Team \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n \n\n\n5.0\nScheme Report \n \n\n\n  \n5.1\n  \nCurrent project activities \nRG offered apologies for indicating in previous meetings that the planning application would be submitted mid March. There have been many complex issues to deal with including high targets for quality and cost. The LBH ‘Gateway’ panel is looking in detail at the proposals for accuracy. There needs to be an unambiguous scheme agreed for contractors to tender on. \n  \nES asked how far in the process the architects will work on the scheme. RG – to Stage 3+ and this is the level of design development that will go to tender. Issues under consideration include: \ni)                the impact on the cost of the scheme of using pre cast concrete for the balconies \nii)               commercial rental values \niii)             making sure that if the market drops and values fall\, the scheme can still be delivered \niv)             whether the chosen contractor or LBH market the sales homes \nv)               what the implications are for future management and maintenance of the proposals on refuse\,  external paving etc. \n  \nScheme goes to the Gateway on 30/4. The aim is then to submit the scheme for planning in 1st week of May. \n  \nJG asked if KCA and HHB architects will be novated to the contractors. RG – the successful contractors will be strongly encouraged to employ the current architects but it won’t be a condition. JG expressed the view that it will be very important that they are retained to work on the scheme. \n \n \n\n\n  \n5.2\n  \nPlanning application process \nOnce the planning application is submitted (aiming at w/c 6/5/19) the following timescales apply: \ni)                    2 weeks validation process to check all documentation is complete and submitted correctly \nii)                  3 weeks after that\, the statutory consultation process begins. This lasts at least 8 weeks (post meeting note – the statutory public consultation period is actually “not less than 21 days.”) \niii)                Any material issues are evaluated by planners \niv)                Consideration of this application and representations will probably take approx.  6 months in total. (Other agencies such as the GLA and TfL also get to comment) \nv)                  Late October/early November 2019\, officers will make a recommendation for the Planning Committee to consider. Residents will be able to speak at the committee. \n  \n \n \n\n\n  \n5.3\n  \nConstruction procurement process \nA Cabinet Procurement Committee will meet on 11/6/19 to consider the process for engaging a contractor. It will take 2/3 months throughout the summer to produce a tender document. At the moment\, it hasn’t been decided whether to go to tender in advance of planning permission being confirmed or not. The balance is the risk of committing to a developer before there is planning in place c/w the desire to move the process on as quickly as possible. \n  \nTenders will probably go out to 4 or 5 contractors (anyone can bid but companies whose tenders will be taken forward will in all likelihood be restricted to those with the scale and experience to do this work). Tenders will be assessed on 70% price\, 30% quality. Quality will include such items as evidence of being able to work on site with residents\, approach to communication with officers\, residents\, councillors\, how disruption and noise will be minimised etc. LBH hope that 2 or 3 residents will put themselves forward to help assess the quality criteria. \n  \nAnother Cabinet Procurement Committee will need to endorse the decision on which tender to accept before final negotiations and going on site. \n  \nES asked if M&E contractors will be novated to the main contractor as the process did not seem to have worked as well as it could have in phases 1 & 2. RG confirmed M&E consultants will be different and it will be imperative to ensure that there is an effective LB Hackney M&E Clerks of Works service to minimise defects. \n \n \n\n\n  \n5.4\n  \nProgramme \nTo reiterate above timings: \ni)                    Planning – May \nii)                  Expression of Interest for tender – Sept \niii)                Tender period Oct to December \niv)                Evaluation of tender – Dec. \nv)                  Negotiations with successful bidder – Jan 2020 \nvi)                On site target May 2020 \nRG confirmed that it is intended that the refurbishment is done asap\, so the expectation is that this element of the work would be complete by 2021.  New build completed by 2023. \nRG confirmed that the tender is an open tender – not restricted to a framework. \n \n \n\n\n6.0\nFeedback from doorknocking\n \n\n\n  \n6.1\n  \nCS gave feedback on the recent doorknocking exercise that Source carried out on south side homes. 134 residents were spoken to who hadn’t seen the design drawings at consultation events or in the community centre. There were 40 households that Source have been unable to speak to. The overall impression of the proposals for phases 3 & 4 are positive; concerns expressed were familiar\, having come up several times before at events etc.  NB\, this wasn’t a scientific exercise; these were just the issues that people raised having been asked whether they knew about the proposals. Source will continue to try to make contact with the 40 unseen households\, though of these\, 23 are leaseholders who may well be absentee. \n  \nBT added that\, following discussions with Source\, LBH will write to all southside residents in May\, tailoring specific letters to the ground floor flats affected by the works on their rear gardens\, the Weston Court podium flats and the flats on the corner of Datchworth that will be affected by the installation of an extra window to comply with light standards. \n \n  \n  \n  \n  \n  \n  \n  \nSource \n\n\n7.0\nRSG training update \n \n\n\n  \n7.1\n  \n27 people registered interest in the training sessions\, 11 have attended so far. 16 need to do the introductory sessions to be able to be part of the RSG. BB emphasised that this is a condition of membership. The feedback generally has been good. \n \n \n\n\n8.0\nITLA procurement timetable \n \n\n\n  \n8.1\n  \nSource’s contract expires in September.  KBH need to procure a new ITLA from the framework of 5 consultancies. The new contract will be for 4.5 years. Tender period will be May – July with a decision on the successful tenderer in August. BB noted that some residents will be needed to be part of the decision-making panel. \n \n \n\n\n9.0\nResidents Group update\n \n\n\n  \n9.1\n  \nEP gave a feedback on the new KC Residents Group. AGM on 7/3 elected a committee with officers (EP Chair). The beach party on 2nd Feb was very successful. The group is currently focusing on social events\, including a regular family event on the last Saturday of each month. 26/3 the committee met to discuss continued social activities but also being able to co-ordinate other estate issues such as ASB and service charges. EP and Sarah Hulcoop\, vice chair had attended the LBH chairs training. A gardening event is planned and Friends of Woodberry Down have been in touch to explore running activities at KC for older residents. There is also an aspiration to get a KC Youth Group off the ground.  News etc. is posted on the website: kingscrescent.org. \n  \nEP suggested that information on who does what in LBH would be useful; the estate walkabout revealed that several issues had to be dealt with a variety of departments within the Council and it is sometimes hard to work out where responsibilities lie. \n  \nBB noted that Unit C will hopefully have a lease in place within the next 2 months; this will be another resource for residents to hire for activities. \n  \n \n \n\n\n10.0\nKings Crescent Story update\n \n\n\n  \n10.1\n  \nBT fed back. An event is planned for June to launch the KC Story with display boards and the printed booklet. There are also some old videos that have emerged that could be shown at the event.  A final draft of the booklet will come to the next RSG.\n  \n  \n  \nBT\n\n\n11.0\nAny urgent business\n \n\n\n  \n11.1\n  \nPA asked if the opening up works at Weston revealed anything. BT explained that these were to check structural and sewage arrangements under the block and have not been completed yet. \n \n \n\n\n  \n11.2\n  \nES asked about the vent of the block on Green Lanes which was presumably installed by Sainsburys and whether it has exceeded a prescribed height. Residents have received consultation documents for retrospective planning permission. RG responded that LBH had not anticipated the scale of the installation and agreed that it was intrusive when the blocks were viewed from across the park. The Regeneration team are meeting planning and property services colleagues tomorrow to discuss this. \n  \n  \n \n  \n  \n  \n  \n  \nRG/BT\n\n\n12.0\nDates of next meetings \n \n\n\n  \n12.1\n  \nNext meetings arranged for: 16th May\, in the Community Centre\, \n26th June in Unit C and 30th July in the Community Centre. All at 7.00. \n \n \n\n\n\n  \nThe Meeting closed at 8.35 pm \nAGENDA \n  \n  \n\n\n\n\nAgenda item \nLead \nApprox timing \n\n\n1\nIntroductions and Apologies \n \nCllr Bell (Chair)\n1 min\n\n\n2\nWelcome to new members/new group \n \nCllr Bell (Chair)\n5 mins\n\n\n3\nNotes of previous meeting held 31 January 2019 and any Matters Arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n10 mins\n\n\n4\nPresentation on the proposed external materials for phase 3 \n \nKCA\, HHb\, Muf\n20 mins\n\n\n5\nScheme report: \ni)    current project activities \nii) planning application process \niii) construction procurement process \niv) programme \n \nRon\n20 mins\n\n\n6\nFeedback from doorknocking \n \nSource\n5 mins\n\n\n7\nRSG training update \n \nSource\n5 mins\n\n\n8\nITLA procurement timetable \n \nBronwen\, Source\n5 mins\n\n\n9\nResidents Group update \n \nSource\, Emley\n10 mins\n\n\n10\nKings Crescent Story update \n \nBronwen\n5 mins\n\n\n11\nAny urgent business \n \nCllr Bell (Chair)\n10 mins\n\n\n12\nDates of next meetings \n \nCllr Bell (Chair)\n5 mins\n\n\n\n  \n  \nAfter the meeting there will be a chance to catch up with new and old members of the RSG over a drink and some snacks. \n 
URL:https://kingscrescent.org/calendar/steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190312T190000
DTEND;TZID=Europe/London:20190312T203000
DTSTAMP:20260503T061625
CREATED:20190129T223512Z
LAST-MODIFIED:20190307T172639Z
UID:506-1552417200-1552422600@kingscrescent.org
SUMMARY:* Cancelled* March steering group meeting
DESCRIPTION:Message from John (Source Partnership): \nCouncillor Bell has agreed to cancel the next RSG meeting\, scheduled for next Tuesday\, 12th March.\n\nThere is nothing to update the group on in terms of the development proposals and\, as you know\, Source are supporting Hackney in re-constituting the RSG.\n\nA provisional date for the next meeting is Thursday 11th April. Ron is trying to get a date that the design team can make so they can present to the group on some of the detailed design aspects of the planning application such as the external materials.\n\nI will confirm this to you as soon as I have more firm information. Of course\, by this meeting\, we hope to have the start of a new RSG although I expect many of you will still be involved.
URL:https://kingscrescent.org/calendar/march-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20190131T190000
DTEND;TZID=Europe/London:20190131T203000
DTSTAMP:20260503T061625
CREATED:20181219T231706Z
LAST-MODIFIED:20190410T091630Z
UID:469-1548961200-1548966600@kingscrescent.org
SUMMARY:January Steering Group meeting
DESCRIPTION:The steering group is a meeting specifically focused on the designs for the upcoming new build and block regeneration of the existing blocks on the East side of Kings Crescent \n**Date was changed from 30th to 31st Jan**  \nNotes of Kings Crescent Steering Group Meeting held on 31st January 2019 in the Community Centre \n  \n\n\n\nThose Present:\nCllr Brian Bell (BB) (Chair) \n  \nCllr Clare Potter (CP) \n \n9 residents from: \nTheobalds Court \nTheobalds Court \nWeston Court \nDatchworth Court \nBramfield Court \nWeston Court \nRedbourn Court \nTheobalds Court \nTheobalds Court\n\n\nIn Attendance:\nRon Greenwood (RG) \nBronwen Thomas (BT) \nCarol Squires  (CS) \nJohn Morris (JM) \nNatalie Adubofour\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \n \n\n\n \n \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n \nApologies were received from: Gouri Ghosh\, Maire McFerran \n \n \n\n\n2.0 \nNotes of previous meeting and matters arising\n \n\n\n2.1\nMinutes were agreed as correct. \n \n \n\n\n2.2\nMatters arising: \ni)  CCTV – update on cameras to be on the agenda for the next KCP meeting \nii)  Problems with Sainsbury’s employees parking on Murrain Rd seems to have      been resolved \niii)  Completion of play street signage in progress\n  \n  \n  \n  \n \n\n\n3.0\nUpdate on phase 1 issues\n \n\n\n3.1\nBT reported that making good of defects is coming to a close.  Higgins will get paid their retention when these are completed. There is still a year’s guarantee period on the energy centre and planting – ends December 2019. \n  \nThe LBH New Build team will hand over management responsibility to LBH core estate management team later this year. AM asked if tenants should still communicate with the New Build team for now; BT – yes\, until notified of change.\n  \n  \n  \n  \n  \n  \n  \n \n\n\n4.0\nUpdate on phase 3&4\n \n\n\n4.1\nUnit C \nRG gave an update on progress with work to find an organisation to manage Unit C while it is a community facility. LBH with JM from Source interviewed a fourth\, late bidder on 29/1. There are now three robust proposals to consider (one organisation pulled out) and on 11/2 there is a moderation meeting to decide which bid to recommend to LBH Exec. \nEP asked about timescales for having the facility up and running. RG informed the meeting that it will take a few weeks to get the recommendation paper onto the agenda for the Divisional Leadership Team meeting; probably in March. Commercial team will then needs to draw up a lease\, negotiate with the successful bidder. Aim is to have the centre up and running by the summer. \n \n \n\n\n4.2\nDevelopment of phase 3&4 update  \ni)        Architects have competed Stage 3 – detailed layouts of flats\, public realm\, materials. This is linked to LBH decisions on long term management and maintenance issues for best value. \nii)      Cost consultants and valuers have calculated cost of works and value of the properties. A feasibility appraisal is being established to confirm viability for Directors. \niii)    A GLA grant is available to increase the number of social rent homes so LBH is currently working on how many can be provided (instead of shared ownership/leasehold sale homes) and where they can be best located. \n  \nA formal executive decision will be made at a ‘Gateway’ meeting to proceed with the planning application in mid to late March. \n  \nOld boiler house \nThere have been discussions about whether the old boiler house on the corner of Bramfield/Theobalds could be converted to a flat or an additional community facility. Preferred option is residential; it could become a 3 bed flat. \n  \nRG also reported on pre-application meetings with Planners and the Planning Sub Committee. Issues raised included the day/sunlight reports and the design rationale (planners were very positive about the design). The Planning Sub Committee focused on the amount of social rent\, the central square (they want it to be a genuinely usable play space) and ensuring the lettability of the commercial units under Weston Court. \n  \nProcurement of a construction company will be a major piece of work coming up later this year. \n  \nPS asked if the southside blocks will be the first to be done. RG confirmed LBH determination to get the refurbishment work done first. \n  \nPS also asked about the sequence of the work. RG replied that a key consideration during the tender process will be to test contractors’ approaches. It will be important that residents get to interrogate bidders. \n  \nAM asked if the boiler house conversion is to be residential\, will it be for sale or social rent? RG explained that factors such as marketability and viability will be key considerations. It will be expensive to carry out the conversion\, so this would suggest shared ownership but 3 bedroom flats are needed for social rent. CP added that there is a strong commitment to provide social housing. AM felt that it will be important that KC residents get a say in this as a community space is at stake. \n  \nAM asked for further details on the GLA funding. RG informed the meeting that £45 million has been made available by the GLA across LBH to convert new homes for sale into social rent. LBH need to work out how this is distributed across the 18 estates in the programme. RG confirmed that this funding is for direct swaps of housing for leasehold sale to housing for social rent. \n  \nCS raised the issue of consultation over materials. Source have received several queries about how residents will be consulted on details such as balcony design and finishes. RG stated that the design team want to hold a materials consultation session.  CS asked about timescales for this. RG – hopefully\, March before planning submission. \n  \nTD asked when balconies will be done. RG – hope to start in 2020\, with approx. 18 months to complete. \n \n \n\n\n5.0\nResident training\n \n\n\n5.1\nCS reported that Source’s contract has been extended to include the planning period. In this time\, Source are offering a training programme – some group training in order to promote team building and also to prepare those interested for contractor selection interviews in the Autumn.   The first session has been timetabled for 27th Feb\, hopefully with a mix of old and new residents. There was general assent to the date. \n \n \n\n\n6.0\nReconstitution of the RSG\n \n\n\n6.1\nBB informed the meeting that from 1st April\, LBH wish to relaunch the RSG to better reflect the mix of tenures and new and old blocks across the estate\, so that the wider interests of King’s Crescent residents can be represented. There will be compulsory sessions in Source’s training programme for those interested in joining or re-joining. Everyone will have to reapply. All residents will receive a letter later this month with a view to inviting interest by March. CS added that another reason for formalising the RSG a bit more is to ensure consistency of attendance. \n \n \n\n\n7.0\nSupported Residents Group\n \n\n\n7.1\nEP reported on the preparations for the party this Saturday (2nd Feb). A small working group has been organising it. Simon Ware is keen to get the group properly constituted as a revived TRA asap. \n  \nRW expressed his dissatisfaction with some of the processes. BB felt that is important that a group that can run itself is important\, rather than having to rely on LBH officers to direct it. \n  \nEP had asked Simon if he thought is was feasible to get a group with a committee running in March and he seemed to think this is possible. Next meeting is 7th March which will be the AGM\, with committee elections. \n  \n  \n \n \n\n\n8.0\nAny urgent business\n \n\n\n8.1\nCP invited the RSG to the Town Hall for a tour of the building with tea. To be on 9th March\, 11.00 to 12.30. Source will do a flyer to promote. Children can come as well if needed. \n \n  \nSource \n\n\n8.2\nBT has been asked by her colleagues in the Regen Team if a group of residents from De Beauvoir estate can visit Kings Crescent. The current possible date is 2nd March. \n \n \n\n\n9.0\nDate of next meeting\n \n\n\n9.1\nNext meeting 12/3/19\n \n\n\n\n  \nThe Meeting closed at 7.40 pm \n  \nAGENDA \nKings Crescent Steering Group Meeting \nThursday 31 January 2019 starting at 7.00pm in the Vince Murrain Community Centre \n\nIntroductions and Apologies\n\n\nNotes of previous meeting held 17 December 2018 and any Matters Arising not elsewhere on the agenda\n\n\nUpdate on outstanding issues from phase 1\n\n\nPhases 3 & 4 update\n\n\nResident training\n\n\nSupported Residents Group\n\n\nProposed reconstitution of the RSG\n\n\nAny urgent business\n\n\nDate of next meeting – 12th March 2019\n\n  \n  \n  \n  \n  \n 
URL:https://kingscrescent.org/calendar/january-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20181217T190000
DTEND;TZID=Europe/London:20181217T203000
DTSTAMP:20260503T061625
CREATED:20181128T234248Z
LAST-MODIFIED:20190129T225551Z
UID:416-1545073200-1545078600@kingscrescent.org
SUMMARY:December Steering Group Meeting & Christmas drinks
DESCRIPTION:Last steering group of 2018 \nThis meeting is focused on the plans and updates for the next phase of development \n  \nKings Crescent Steering Group Meeting to be held on  \nMonday 17 December 2018 starting at 7.00pm in Vince Murrain Community Centre \n  \nAGENDA \n  \n\nIntroductions and Apologies\n\n\nNotes of previous meeting held 28 November 2018 and any Matters Arising not elsewhere on the agenda\n\n\nFeedback from design exhibition 10th December\n\n\nAny urgent business\n\n\nRSG meetings 2019\, date of next meeting \n\n  \nMINUTES \n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n \nApologies were received from: Alice Hutchinson\, Karsten Hartmann\, Emma Crouch \n \n \n\n\n2.0 \nNotes of previous meeting and matters arising\n \n\n\n2.1\nMinutes were agreed as correct. \n \n \n\n\n2.2\nMatters arising: \nDP raised the issue of cleaning and caretaking. He contended that the Weston Court podium hadn’t been swept thoroughly for months and was concerned about LBH’s ability to keep the estate clean when it has 25% more homes.  He reported that 34 lights are not working in Weston and Datchworth Courts. CS offered to pass this onto Annette Reid\, Estate Manager. \n \n  \n  \n  \n  \nCS\n\n\n3.0\nFeedback from design exhibition 10th December\n \n\n\n3.1\nRG reported that there were 120 attendees. 60 were from the new blocks\, 15 off the estate and the rest from the old blocks. This was an opportunity for LBH and the design team to set out what feedback was taken on board and what hasn’t changed. \n  \nRefuse and recycling \nSite-wide proposals for refuse\, recycling and parking were a major part of the presentations. RG reiterated that proposals to close refuse chutes was a borough-wide policy to overcome a management problem and to increase recycling rates.  Provision will be made to support residents who cannot get to bins. \nDP raised concerns about the impact of closing the chutes and the likelihood that food waste would be spilt in lifts and on walkways when residents had to carry compostable waste bags down to bins. These sometimes split easily. Rubbish bags are not a problem as these are generally much stronger. If the cleaning service is poor\, who will clean up spillage from bags? SH and PA both suggested double-bagging waste\, AM suggested composting bins that can be bought; these break down food waste at home and the compost can be used on plants or allotments. RG welcomed the ideas and possible solutions being suggested. \n  \nFeedback from designs displayed \nRG continued feedback on the exhibition. Proposals for parking and estate services were set out and the master planning strategy explained. New images were produced to try to capture the look and feel of the development\, particularly the new courtyards. The new model\, ipads and VR devices went down well. The general response was that people felt listened to.  PA reported that he didn’t find it easy to see on the display boards where changes had been made; he had to have them described. He found the VR very helpful. He still thinks the columns on the new balconies are a security risk and thinks the 3rd column on each balcony looks unnecessary. RG indicated that crime prevention officers will have an input into this design feature and the details of the columns’ material will be discussed with the manufacturer. \n  \nDensity and ASB \nPS asked for confirmation of the number of new blocks. RG – there will be 5. PS asked if the estate is big enough to cope with so many new blocks. RG replied that in fact the LBH design panel and the GLA think there’s scope for more and taller blocks. PA questioned whether tall blocks are good for families and cited an example of a tall block in Holly Street which was unpopular for families and it was converted into an over 55s block. He also expressed concern about the possibility of increased ASB with new younger people likely to be living on the estate. RG felt that the new community facilities should provide activities and projects for young people. BB questioned the perception that young people who cause ASB are primarily from off the estate. Many do live at Kings Crescent and so should be in a position to benefit from activities organised at the new community facilities. \n  \nEstate lighting \nPA raised the issue of the poor lighting now and expressed the hope that this will be taken into account for the new development. SH endorsed the view that the lighting now could be poor. RG said these concerns will be fed into the new build lighting strategy. CS noted that when Higgins were on site\, the whole estate was lit all the time for security\, so at least when the phase 3&4 contractors are on site\, this will probably contribute to improved lighting. DP reiterated his view that a reliable caretaking service would pick up these sorts of problems. CS committed to contact Annette Reid to find out when the next walkabout will take place to pick up these issues (as per item 2.2). \n  \nCleaning \nThere was also concern about the perception that the cleaners are not full time on KC but are agency staff not spending all their time on the estate. BT to check what \nthe situation is with the cleaners. \nCCTV \nPA asked if the cameras at Weston Court were now all working. BT will check and respond but she understands that they are. \n  \nProposed layout and public realm \nBB asked if there was feedback on the layout of the estate. SC liked the central play space. CP noted that the new community centre will also be a focus for community activity. SC stressed the importance of building up a sense of community with the existing and new outdoor spaces. EP reported that her daughter\, Maya had been questioning MUF at the exhibition about the purpose of the equipment on the play street. RG commented that if a child is unsure how play equipment is intended to be used\, there are lessons to be learnt. Facilities need to be clearly useful and of interest for children. \n  \nBoiler room \nPS asked about plans for the old boiler room under Theobalds Ct. RG – it could be an ancillary community space\, a meeting room or converted into another flat. \n  \nEnvironmental additions   \nIn response to a question from PA\, RG reported that existing blocks will have brown roofs and PV Panels that should reduce energy bills. BB added that LBH is developing a ‘green offer’ with possibly a borough-wide energy company. SC raised the problem that she experienced with the solar panels earlier this year. BT explained that some were not fixed properly and had to be taken down and refixed; Higgins dealt with this quickly. \n  \nOngoing lessons learnt \nLight fittings \nAM raised the issue of LED bulbs that cannot be replaced by residents when the bulbs expire because of the light fittings. Social rent tenants have to call out LBH repairs to change the bulb – no doubt at great expense. There may be a disparity between social rent tenants and owners who do not have the same light fittings. BT acknowledged this is a problem. LED lights are fitted because they are more efficient but a lot are being replaced under warranty as so many have died. SC noticed that lights were left on 24 hours a day while the flats were being finished so the life of the bulbs was a lot less by the time the flats were occupied. BB asked that this is looked at as a specification item for phases 3&4. \nCommunal doors \nSH raised the issue of the main door to Chipping Court which is always failing. BT noted this is a latent defect and has been reported 11 times to her knowledge.  LBH still working on finding a solution. \nNew stripes on play street  \nEP reported that they are very slippery. BT to check this out. \nSainsbury’s staff parking on the pavement? \nSeveral people have witnessed this. It could be one of the security guards. RG and BT to raise this with Sainsburys. \n  \n  \n  \n  \nTimescales \nRG ran through indicative timetable for the next phases: \n·         Internal meetings will be held up to March 2019 to settle viability and final design details leading to planning application being made mid March. \n·         Determination of the application will be in approx. 6 months\, so around Sept 2019. \n·         Meanwhile\, the process for selecting a contractor will get underway\, starting in Spring 2019. Tender invitations will be issued in the summer\, deadline of Sept for submissions. The Cabinet Procurement Committee will need to sign off the decision to award the contract which will probably be by Nov 2019. \n·         Approx. Dec 2019 contract with developer signed. \n·         On site approx. Spring 2020 \nResidents will have a role to play in selecting the contractor; there are quality criteria that bidders will have to respond to\, e.g. how they will deal with noise and disruption. \n·         Refurbishment will be finished first\, approx. 18 months after start of site\, so approx. late 2021. \n·         The new blocks will then be built on a phased basis between approx. 2022 and 2023. \nSH asked if this phase will be longer than the first phases. RG estimated approx. 3 years; there is less new build but more refurbishment than phases 1 &2. It will be a very complex and challenging contract – lots of homes in occupation in close proximity\, a tight site and difficult logistics. BB commented that plenty of contractors possess the expertise to construct within tightly constrained sites. \n  \nPA asked about the white lines that have been painted on the estate roads. BT replied that these are probably LBH contractors checking where services run\, BT to check if PA’s observations correlate with what should be happening with the preparatory works. RG noted that there is one more trial pit to be dug a round Weston Court. \n \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nCS \n  \n  \n  \n  \n  \nBT \n  \n  \n  \nBT \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBT \n  \nRG & BT \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nBT\n\n\n4.0\nAny urgent business\n \n\n\n4.1\nNone\n \n\n\n5.0\nDate of next meeting\n \n\n\n5.1\nNext meeting 30/1/19 in Unit C\n \n\n\n\n\n\n\nIn Attendance:\n11 Residents \nRon Greenwood (RG) \nBronwen Thomas (BT) \nSimon Ware \nCarol Squires  (CS) \nJohn Morris \nNatalie Adubofour \nCllr Brian Bell (BB) (Chair) \n \n  \nLB Hackney \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nCllr Clare Potter (CP) \n 
URL:https://kingscrescent.org/calendar/december-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2018/09/DSC_0003-edit.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20181128T190000
DTEND;TZID=Europe/London:20181128T203000
DTSTAMP:20260503T061625
CREATED:20180916T210541Z
LAST-MODIFIED:20181212T235331Z
UID:307-1543431600-1543437000@kingscrescent.org
SUMMARY:November Steering Group Meeting
DESCRIPTION:Minutes from the meeting taken by John Morris from Source Partnership: \nNotes of Kings Crescent Steering Group Meeting held on 28th November 2018 in the Community Centre \n  \n\n\n\nThose Present:\nCllr Brian Bell (BB) (Chair) \n18 residents from various blocks\n\n\n\nIn Attendance:\nRon Greenwood (RG) \nBronwen Thomas (BT) \nCarol Squires  (CS) \nJohn Morris \nNatalie Adubofour\n  \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \n \n\n\n \n \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n \nApologies were received from: Cllr Clare Potter. \n \n \n\n\n2.0 \nNotes of previous meeting and matters arising\n \n\n\n2.1\nKH requested that on page 3\, top para\, 3rd line\, the minute “40% of Wallington residents” read “40% of all residents.” His intention at the last meeting was to argue that the feedback from consultations had led him to assume that 40% of all Kings Crescent residents would oppose the creation of the 11 storey block. It was unclear whether this was an inaccurate minute or what KH had meant to say. \n \n \n\n\n2.2\nMatters arising: \nIt was noted that Sainsburys was opening tomorrow (29th).\n  \n  \n \n\n\n3.0\nUpdate on play street  \n \n\n\n3.1\nMarkings on the street and the bell bollards are now in place. Signage was delayed by at least two further weeks. \n \n \n\n\n4.0\nKings Crescent Story \n \n \n\n\n4.1\nBT gave a presentation on the outline of the KC Story as compiled by Ranait of Source. Some additional contributions would still be welcomed. \n \n \n\n\n5.0\nFeedback from Bourne Estate visit \n \n \n\n\n5.1\nDP was invited to give his feedback. He noted that the caretaking seemed to be better there and so refuse chutes were still used. His perception of the distance between blocks was that although 16m seemed generous at ground level\, at first floor and above\, it seemed a lot closer and that there was a feeling of overlooking. \nRG added that the central courtyard at Bourne was comparable in size to the one proposed at King’s Crescent which will be 36m in width. \n  \nBB asked about the community centre at Bourne. RG thought that the KC scheme proposals will provide a much better community facility space. \n  \nBB asked for an update on the management of Unit C as a temporary community space. RG reported that a potential provider has been identified who will offer a comprehensive range of activities and a fit out for temp. community use for 5 years. LBH are inviting another potential provider to talk through their proposals before making a decision and starting the process of drawing up a lease for signing. One factor has been the constraints that will need to be imposed because of the residential units above the centre. BB made the point that it will be crucial to have a space that is well used and busy. RG will ask the successful organisation to give a presentation to the RSG. \n  \nEF asked if this will be a commercial operator. RG confirmed that the organisation in question is a charity. \n  \nMJ asked if the centre would be run on similar lines as the one at Cazenove where some activities are available for £1. RG – a lot of activities will be subsidised but not necessarily free. \n  \nAC asked where this arrangement works well. BT suggested the Robin Redmond Centre at Woodberry Down and centres at Hackney Wick and Haggerston. \n  \nBT added that for further comparison for other features of the new KC development\, LBH would be trying to organise a visit to commercial workspace units situated under residential in the new year. \n \n \n\n\n6.0\nFinal exhibition 10th December\n \n\n\n6.1 \n \nRG notified the meeting that the final exhibition of the proposals before submission to planning is on Monday 10th December between 2.30 and 8.30 p.m. in Unit C. This will not be as extensive an exhibition as previous events. The model will be central to the event but there will be fewer boards that will pick up on: \n·         lessons learnt and a summary of what has been taken on board from feedback and what hasn’t from previous exhibitions\, drop ins\, visits and doorknocking exercises \n·         changes made to the masterplan \n·         daylight/sunlight studies \n·         parking\, service delivery and refuse arrangements \n·         the look and feel of the 3 proposed courtyards with details of the associated buildings\, landscaping\, public realm\, planting and the games court \n·         the refurbishment proposals \n  \nKH asked if there will any opportunity for further feedback. RG replied that this will be limited as this is the last exhibition before a planning application. There will be opportunities for representations as part of the formal planning process. KH feels that the feedback forms that were submitted after the July event were not taken into account. RG’s view is that it could not be certain whether feedback forms were submitted from households or individuals so how representative this was could not be ascertained\, particularly since there are almost 550 households on the estate. \n  \nAC thought that communications had not been great. She only heard of the issues from word of mouth. Is the website up to date? BT said that the KC proposals and consultation info should link from the main LBH website. \n  \nAC hoped that feedback is not being dismissed and she would be happy to provide feedback from Kimpton Court. RG made the point that other stakeholders’ views needed to be taken into account as well\, including the GLA\, design panel etc. KH suggested that LBH will have ignored the views of a substantial number of residents. In the written reply from RG to KH\, it is implied that everyone else except the active Wallington Court residents supports the proposals. RG read an excerpt from a letter of support he had received from a Kimpton Court resident. NF asked if the writer gave evidence to back up their support for the proposals. \n  \nKH acknowledged that views were polarised. EF claimed 27 in Wallington Court opposed to the scheme. She asked how residents can be sure that feedback has been fairly represented if RG only feeds back positive reactions? RG has never read out opposed feedback\, so how can we trust the LBH viewpoint? RG responded that the negative feedback was being articulated regularly at RSG meetings\, in writing to other council staff and the local MP.  EF asked what others in the meeting felt (NB\, this was not answered by any other attendees). WD said he had not given feedback\, so does RG assume he is in favour of the plans? \n \n \n\n\n6.2\nTimetable \nBB asked about the timetable from now on. RG – indicative timescale would be: \n·         Exhibition 10/12 \n·         Finalisation of detailed design early in new year \n·         March 2019 planning application submitted \n·         Approx. Sept 2019 determination given. \nRunning concurrently to these will be: \n·         Expressions of Interest for main developer April 2019 \n·         Shortlist June \n·         Tenders returned Sept \n·         Cabinet sign off by Nov? \n·         Negotiations with the successful tenderer up to Jan 2020 when contract would be signed \n·         Start on site possibly Spring/early Summer 2020 \n·         3 year programme\, with refurbishment largely done first \n·         2022-2023 phased handovers \nResident representation on the interview panel for the contractor will be encouraged. NB a key qualitative measure will be how contractors propose to work on an occupied site. \n  \nRG added that one key consistent message was that residents just want the works to get going. \n  \nPS asked if LBH had any contractors in mind. RG replied that there needs to be a formal and open tender process but key criteria will be ability to work on a complex scheme with residents in situ. \n  \nBB encouraged those opposed to the scheme in its current form to exercise their right to write to the mayor and their MP. \n  \nAC asked why LBH will not flip the site of the tall block. RG summarised the reasons: sunlight from the S and SW will be maximised through the large central courtyard\, which he believed will be better than a run of buildings along Murrain Rd\, the design concept is to step down heights of blocks along Murrain Rd and there is a need to build the number of homes proposed to fund social rent\, the external improvements to existing blocks and provision of the community centre . \n  \nSC suggested there is a feeling of irritation amongst residents that LBH want to move on and shut down further conversation. RG believes the arguments have been rehearsed enough at consultation events. SC believes that opposing views could have been treated with more respect. SC asked if it is true that building high gives LBH the chance to maximise the value of flats at the top of the blocks. RG  stressed that LBH felt the design was right but that it was also true that higher values can be achieved by building taller blocks. An additional factor was the desire to knit together the two halves of the estate by creating a large central courtyard. \n  \nBB brought the discussion to a close by reminding the meeting that there are other channels through which to continue to make representations. \n \n \n\n\n7.0\nAny urgent business\n \n\n\n7.1\nThere was none. \n \n \n\n\n8.0\nDate of next meeting\n \n\n\n8.1\nNext meeting 17/12/18; a short meeting with Christmas snacks after. \n \n \n\n\n\n  \nThe Meeting closed at 8.10 pm
URL:https://kingscrescent.org/calendar/november-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2018/09/DSC_1122.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20181024T190000
DTEND;TZID=Europe/London:20181024T203000
DTSTAMP:20260503T061625
CREATED:20180916T210230Z
LAST-MODIFIED:20181022T094200Z
UID:305-1540407600-1540413000@kingscrescent.org
SUMMARY:October Steering Group Meeting
DESCRIPTION:Kings Crescent Steering Group Meeting to be held on  \nWednesday 24 October 2018 starting at 7.00pm in Vince Murrain Community Centre \n   \nAGENDA \n  \n\nIntroductions and Apologies \n\n  \n\nNotes of previous meeting held 26 September 2018 and any Matters Arising not elsewhere on the agenda\n\n  \n\nUpdate on phases 3 & 4 \n\n  \n\na) Summary of feedback events including July consultation event – KCA\nb) Design update – KCA /HHb/MuF\nc) Questions and feedback – All\nd) Programme -Ron\n\n  \n\nUpdate on the play street and traffic calming measures – Ron \n\n  \n\nSocial /Community Initiatives \n\n  \n\nKings Crescent Story – Source \nProposals for temporary community facilities – Ron\nStudy visit – Bourne Estate\, Clerkenwell\, 3rd Nov 2018 – Ron \n\n  \n\nSupported Residents Group – Source/Ron \n\n  \n\nAny urgent business\n\n  \n\nDate of next meeting – 28th November 2018\n\n 
URL:https://kingscrescent.org/calendar/october-steering-group-meeting/
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2018/09/DSC_1122.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20180926T190000
DTEND;TZID=Europe/London:20180926T203000
DTSTAMP:20260503T061625
CREATED:20180916T210022Z
LAST-MODIFIED:20181009T211617Z
UID:303-1537988400-1537993800@kingscrescent.org
SUMMARY:September Steering Group Meeting
DESCRIPTION:AGENDA \n1. Introductions and Apologies \n2. Notes of previous meeting held 24 July 2018 and any Matters Arising not elsewhere on the agenda \n3. Update on phases 3 & 4 \na. General update (Ron)\nb. Public realm proposals – presentation from Liza Fior (MUF) \n4. Update on Northside Play street and traffic calming \n5. Social /Community Initiatives \na. Kings Crescent Story (Source – Natalie/Ranait)\nb. Community Facilities/Unit C (Ron)\nc. Study visit – Bourne Estate\, Clerkenwell\, 3rd Nov 2018 (Bronwen)\nd. Social events – feedback on summer events and future events \n6. Supported Residents Group \na. Website\nb. Feedback from AGM held on 13 September \n7. Any urgent business \n8. Date of next meeting \n  \nMinutes: \n\n\n\nIn Attendance:\nCllr Brian Bell (BB) (Chair) \n7 residents \nRon Greenwood (RG) \nBronwen Thomas (BT) \nCarol Squires  (CS) \nJohn Morris (JM) \nMenekse Sayitoglu (MS) \nLiza Fior (LF)\n  \n  \n  \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nMUF Landscape Architects \n \n\n\n \n \n \n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n \nApologies were received from: Cllr Clare Potter\, Karsten Hartmann\, Emma Crouch \n \n \n\n\n2.0 \nNotes of previous meeting and matters arising\n \n\n\n2.1\nThe notes were agreed as accurate.\n \n\n\n2.2\nMatters arising: \n4.1 in previous minutes. BB reinforced the post meeting note that was made regarding the leaseholder recharge cap. He emphasised that the negotiated cap that has been in place since 2011 should apply to the whole development.  RG added that a paper has gone to senior officers before being issued to the Mayor on the financial implications of this. \n  \nA matter arising from previous Partnership meetings is to note that new CCTV is being installed in Weston Court. \n \n  \n  \n  \n \n\n\n3.0\nUpdate on phases 3 & 4 \n \n\n\n3.1\nGeneral update (RG). \ni)                    Work with LBH Highways Dept and on estate traffic\, parking etc. \n  \nFurther discussions on parking will take place in September. RG confirmed that any resident who currently has an estate parking permit will still be able to use it after the development is completed.  There are 47 parking spaces on the south side\, 25 on north. Of the 47\, 6 spaces will be for blue badge holders\, spread evenly around the estate.  In addition there will be 2 car club spaces. LBH policy also means that 20% of the spaces will provide for electric vehicles. \n  \nOther issues being worked on include: cycle stores across the estate\, how deliveries can be accommodated and how vehicles move in and out of the estate\, how refuse is collected. In particular\, further discussion with Highways is needed on reconciling need for a delivery bay outside the Green Lanes commercial units (A & B) and the plans for a cycle lane along Green Lanes. \n  \nBB felt that the electric vehicle provision was high; RG emphasised that this was policy and part of the ‘future proofing’ of the development. \n  \nPA asked why blue badge holders get so many dedicated parking spaces when they can already park anywhere (including on double yellow lines for a fixed period). RG replied that this in compliance with LBH and GLA policy and also responds to a number of residents at consultation events who complained that they cannot park close to home even with a disabled badge.  PA raised the issue of blue badges being displayed by drivers who should not have them. BB assured him that the council’s Audit Committee regularly receive details of action against blue badge fraud including prosecutions and revocations. He should report any such suspected cases. \n  \nii) Design Team update  \n  \nArchitects are working on Stage 2 designs – internal layouts and refurb details being refined. There will be a delay while the financial impact of these are being considered by LBH. Stage 3 follows – preparation of the planning application. \n  \nii)                  Programme  \n  \nNext week’s consultation on Wednesday 3RD Oct concentrates on pubic realm proposals. Then November’s consultation will focus on refurbishment proposals. Final pre-planning exhibition is now scheduled for before Christmas with planning submission Jan 2019. SH asked when\, on this schedule\, work would start. RG – possibly around Feb 2020\, though this will be dependent on a successful planning application which will allow for contractor procurement etc. to take place over summer 2019. \n \n \n\n\n3.2\nPublic realm proposals presentation from Liza Fior (MUF)  \nLF gave a presentation that demonstrated the current proposals for the public realm in phases 3 and 4. The following comments/questions were made/asked: \n·         DS thought there would be more of a sense of ownership created by the option of building walls on the Queens Drive corners. \n·         With regard to the garden plots\, LF wants to talk further to existing gardeners to fine tune the proposals. MS expressed a preference for plots in the central area; they would be safer\, over looked. BB commented that these would have to be very well managed to avoid this area becoming an eyesore. It was noted that John Lonergan in the New Build Team is responsible for the current plots. At the moment\, 2 growing seasons are guaranteed for plot holders. If plots are not used\, they will be re-allocated to someone on the waiting list. LF pointed out that the garden areas will be the last element of the development to be completed\, so there is time to determine demand. \n·         PA asked why there wasn’t more ‘defensive planting’ instead of bare walls. LF gave an example of St Marks Church in Dalston where play equipment fencing has been covered in greenery. She added that paler bricks can work well and can deter graffiti.  SH would welcome more green to offset brickwork. \n·         As part of architect’s Stage 3 work\, the question of how to address the security of the central area is being discussed. Further details of proposals can be viewed and discussed at the consultation event on Wednesday afternoon\, 3/10\, 4.00 to 8.00 in the community centre. \n·\n \n\n\n4.0\nUpdate on Northside play street and traffic calming \nBT reported that additional signage and bollards are on order\, should be in place by end of October. LBH sign makers are doing the No Entry signs. Materials still being decided for the barriers. With regard to scooters using pavements\, the police and the ASB team need people to report instances straight away and\, if possible\, with reg. numbers. BB repeated the lesson\, not to build a play street that looked like a road! \n \n \n\n\n5.0\nSocial and community initiatives \n \n\n\n5.1\nKings Crescent Story \nRanait (Source intern) has been working on this over the last few weeks. She has gathered lots of information that will be collated and ready by the time of the next RSG. A final decision can be made on how this is all presented (Book? Film? Other medium?) early 2019 in time for the planning application. \n \n  \n \n\n\n5.2\nCommunity Facilities  \nRG reported that a tender is currently out for social enterprises and community centre managers to express interest in running Unit C as a space for community activities for the KC estate and their own business. A 5 year lease is on offer in order to properly pilot an approach that could be adopted for the permanent centre.  End of October is deadline for expressions of interest.  DS asked when the facility might be available. RG replied that part of the tender is for businesses to propose a timescale for opening for activities. What will happen to this building (the current community centre)? If Unit C is up and running there could be a temporary use agreed while it is still here; could be another 1 to 1.5 years.  EP asked if residents will get a say; RG agreed that residents should certainly be involved in decisions around the use and management of the permanent centre. \n \n  \n  \n \n\n\n5.3\nStudy visit to Bourne Estate \nA visit to the Bourne Estate in Clerkenwell is proposed for Sat. 3rd November. A different architect was involved but Higgins were the building contractors. Also\, we hope to visit the community space there. \n  \nThe other commercial units were discussed: \n·         BB asked for the sign saying ‘Unit B\, Clissold Quarter’ to be changed. BT to contact the lessees or LBH commercial lettings. \n·         Both Units A and D should be open and trading by early 2019. \n  \nPA asked about the current position on the proposed loading bay for Sainsbury’s. BT replied that LBH Highways now don’t want a bay so deliveries will have to unload on Green Lanes. Generally\, loading bays are discouraged. \n \n  \n  \n  \n  \n  \n  \n  \nBT\n\n\n5.4\nSocial events  \nSource’s two events in August attracted 47 different people. This proved to be a good way for residents to become more familiar with the phase 3&4 proposals in a more informal environment. \n \n  \n  \n \n\n\n6.0\nSupported Residents Group\n \n\n\n6.1\nWebsite and feedback from SRG meeting 13th Sept \nThe website designed by DS and with content written and collated by EP\, was launched at the event. It has been welcomed and recognised as well designed and a valuable source of information and\, in the future\, interaction between residents. \nJM fed back on the meeting that was planned to be an AGM; a decision on a Chair and committee was postponed as no one at the meeting was prepared to immediately take on any of the positions. \n \n \n\n\n7.0\nAny urgent business \n \n \n\n\n7.1\nPS asked about the phasing of the south side works. RG responded that the exact phasing and timings will emerge from discussions with the successful contractor. The contractor will be invited to RSG to discuss this and there will be a resident rep participating in the contractor selection. BB pointed out that it will be around a year and a half before these decisions will be made. \n \n  \nBB\n\n\n7.2\nAF reported that a lift in Weston Court was out of action – details to be taken after the meeting. \n \n \n\n\n7.3\nPA asked if a green wall could be created on the end of Weston Court. LF will take this back to the landscape design team; it’s a v. expensive option but there is a successful example in Homerton.\nLF\n\n\n8.0\nDates of next meetings \n  \n24th Oct\, 7.00 pm \n28th Nov\, 7.00 pm \n \n \n\n\n\n  \nThe Meeting closed at 8.25 pm
URL:https://kingscrescent.org/calendar/september-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
ATTACH;FMTTYPE=image/jpeg:https://kingscrescent.org/wp-content/uploads/2018/09/DSC_1122.jpg
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20180724T190000
DTEND;TZID=Europe/London:20180724T203000
DTSTAMP:20260503T061625
CREATED:20180912T201234Z
LAST-MODIFIED:20180925T221008Z
UID:161-1532458800-1532464200@kingscrescent.org
SUMMARY:July steering group meeting
DESCRIPTION:Notes of Kings Crescent Steering Group Meeting held on 24th July 2018 in the Community Centre \n  \n\n\n\n\n\n\n\n\nIn Attendance:\n12 residents \nCllr Brian Bell (BB) (Chair) \nRon Greenwood (RG) \nBronwen Thomas (BT) \nCarol Squires  (CS) \nJohn Morris \nMenekse Sayitoglu\n  \n  \n  \nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \n \n\n\n \n\n\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n \nApologies were received from: Cllr Clare Potter. \n \n \n\n\n2.0 \nNotes of previous meeting and matters arising\n \n\n\n2.1\nThe notes were agreed as accurate.\n \n\n\n2.2\nMatters arising: \n3.1 in previous minutes. BT reported that Higgins now off site but will return in September to start end of first year defects checks. Marketing suite (Unit B) handing back next week. \n  \n3.3 in previous minutes: commercial lettings. RG reported that Unit D (opp Costcutters) progressing; looking hopeful for letting as a barbers. Sainsburys targeting 1/11/18 opening in Unit A. Unit B lease being finalised with Hourglass (indy coffee shop). Senior management team in LBH looking this week to make a decision on commercial letting vs community use for Unit C. \n \n  \n  \n  \n \n\n\n3.0\nUpdate on Northside play street and traffic calming \n \n\n\n3.1\nBT reported that speed humps will be created in the next 2 weeks.  New boulders/bollards are being procured and should be fitted in the next 3 months; target date\, end of October. New signage should also be in place by the Autumn. EC asked how many No Entry signs there will be; 4 in total one on each side of the road at each end of Murrain Rd. BT added that this should also make it easier to challenge drivers who drive onto the street. BB urged officers to progress this as quickly as possible.\n \n\n\n4.0\nUpdate on phases 3 & 4\n \n\n\n4.1\nInitial feedback from design exhibition 23 July \n  \nRG reported that 84 people signed in; 48 from existing blocks\, 31 from the new blocks and 5 from off the estate. On a small sample of the feedback forms\, initial comments were varied between positive and negative on the new massing and height proposals\, similarly mixed on the central square and there was a general welcome to the way the design has developed and that feedback from previous consultation has been taken on board. \n  \nKH indicated that there were still concerns. A resident did their own daylight study and suggested moving the 11 storey block further south to increase the amount of sunlight cast on Murrain Rd and the front elevations of the blocks facing it. This wasn’t exhibited in the new proposals. Further opposition to the current scheme is being organised. \n  \nEC asked why the illustrated options were restricted to just the outline planning scheme and the current version; no other options seem to have been considered. She also noted that it is difficult to interpret the drawings; could the proposals be presented as a video? RG stated that every resident was given the opportunity to have an accompanied tour of the exhibition and therefore for the daylight/sunlight exhibition board to be explained. \n  \nRG stated that many others have fed into these design proposals\, including the planning team\, a Design Review Panel and Client Design Panel. \n  \nJG welcomed the proposals for the refurbishment of the existing blocks but asked about likely leaseholder contributions. RG replied that costs are still being evaluated and a final decision on the extent of cost recovery will be made by the Mayor and Cabinet with a possible decision being made in approx. 9 months time. EP stated that everyone has been led to believe that there will be a cap of £10\,000 on leaseholder contributions that will benefit the southside owners. PA endorsed the assumption that the cap promise applies to the whole scheme\, not just phases 1 & 2. BB stated that a different financial assessment will be made for phases 3 & 4\, so the cap will not necessarily apply (NB – post meeting note: BB confirmed by e mail that in fact he does believe the negotiated cap applies to the whole development). \n \nThe \n\n\n4.2\nFeedback from young people’s consultation \n  \nMUF organised this event early July to talk to young people about design ideas for the public realm. Mostly attended by pre-teens. It was noted there was a serious lack of feedback from teenagers and young people. Feedback from younger kids and parents generally positive. MUF’s analysis of the consultation is awaited. \n \n \n\n\n5.0\nSocial and community initiatives \n \n\n\n5.1\nKings Crescent Story \n  \nBT is working with Source intern to talk to people over the summer. Interest is gradually increasing\, e.g. someone had photos of the demolitions of the tower blocks.\n  \n \n\n\n5.2\nCommunity Facilities  \nSource are currently drafting a report for RG to demonstrate possible usage of Unit C as a community facility. This will support the case internally in LBH for the space being used for community activities and it will also inform discussions progressing with a possible tenant. \n \n  \n  \nSource\n\n\n5.3\nStudy visits \nBT looking at another visit to look at high density new build as well as new community facilities. Bourne Estate in Clerkenwell a possible venue for a visit after the summer holiday period. \n \nSource/LBH\n\n\n5.4\nSocial events  \nSource summer social next Thursday\, 2nd August\, 5.00 to 8.30. This will give residents a further opportunity to look at and discuss the presentation boards. \n \n  \n  \nSource\n\n\n6.0\nSupported Residents Group\n \n\n\n6.1\nWebsite \nDS is designing a website with two areas; one for interaction/chat\, the other for information. DS has asked for assistance with the text for the second section. Target to be ready by the SRG AGM in September. \n \n \n\n\n6.2\nFuture meetings \nAGM 13/9/18. Following the election of officers\, there will be more frequent committee meetings. The next open meeting after the AGM will be in December. \n \n \n\n\n7.0\nAny urgent business \n \n \n\n\n7.1\nPS reported that the lift in Theobalds Court has been out of order now for 6 weeks. BB promised to chase the repair. \n \n  \nBB\n\n\n7.2\nRG asked if residents would want another exhibition for the landscape and refurb proposals in September\, followed by the final exhibition for the new build proposals in October. This was the preference. \n \n \n\n\n7.3\nFollowing questions about the feedback from Monday’s exhibition\, RG agreed to have the analysis collated by 10th August for circulation. \n \n \n\n\n8.0\nDates of next meetings \n  \n26th Sept\, 7.00 pm\, \n24th Oct\, 7.00 pm \n28th Nov\, 7.00 pm \n \n \n\n\n\n  \nThe Meeting closed at 7.55 pm
URL:https://kingscrescent.org/calendar/july-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20180627T190000
DTEND;TZID=Europe/London:20180627T203000
DTSTAMP:20260503T061625
CREATED:20180912T201802Z
LAST-MODIFIED:20180912T201802Z
UID:166-1530126000-1530131400@kingscrescent.org
SUMMARY:june steering group meeting
DESCRIPTION:minutes to be added here
URL:https://kingscrescent.org/calendar/june-steering-group-meeting/
LOCATION:Vince Murrrain Community Centre\, N4 2GD
CATEGORIES:steering group meeting
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END:VCALENDAR