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DTSTART;TZID=Europe/London:20210727T190000
DTEND;TZID=Europe/London:20210727T200000
DTSTAMP:20260419T023354
CREATED:20210727T172721Z
LAST-MODIFIED:20220213T124814Z
UID:1738-1627412400-1627416000@kingscrescent.org
SUMMARY:Steering group Meeting July 2021
DESCRIPTION:This is a closed meeting for those who have applied to be part of the residents steering group. It is mandatory to have attended the steering group training provided by Source Partnership. The steering group comprises of residents from both the old and new blocks and provides resident input into the next stage of new build and refurbishment of Kings Crescent. \nFor further information on joining the ‘Resident Steering Group’ please email john@sourcepartnership.com or carol@sourcepartnership.com \n\nNotes of Kings Crescent Steering Group Meeting \nheld on 27th July 2021 via Google Meet \n  \n\n\n\nThose Present:\nCllr. Brian Bell (BB) (Chair) \nCllr Clare Potter (CP)  \n7 residents: \nEP\, JWM\, KH\, PA\, PD\, HC\, TD\n(Names removed for public version)\n\n\nIn Attendance:\nRon Greenwood (RG) \nWilliam Owen (WO) \nCarol Squires (CS) \nJohn Morris (JM) \nMenekse Saitoglu \nSam Curtis Lindsay (SCL)\nLB Hackney \nLB Hackney \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nSource Partnership (ITLA) \nHackney Showroom\n\n\n\n\n\n\n\n1.0\nIntroductions and apologies \nAction\n\n\n  \n1.1\nApologies were received from residents ES and RA\n\n\n\n2.0\nNotes of previous meeting held 26th May 2021 and any Matters Arising not elsewhere on the agenda\n \n\n\n  \n2.1\nThe minutes from the last meeting were agreed as accurate. All matters arising to be discussed on the agenda. \n  \nIt was noted that the sewer behind the Vince Murrain Community Centre has finally been repaired with a permanent cover.\n \n\n\n3.0\nHackney Showroom update  \n \n\n\n  \n3.1\nSam updated the meeting with the planned events over the coming months organised by HS: \n·   14/8 – street party 12 noon to 6.00 pm to launch the refitted HS/TRA space. \n·   Everyone on the estate should have received a brochure listing activities for the rest of 2021. \n·   16/8 for 2 weeks Futureheads for 8-11 year olds. On line sign up. All activities are free for KC residents. \n·   From 3/9\, every Friday an over 60s lunch club\, 12 -2. In parallel with this\, HS are also launching a befriending service. \n·   The TRA is restarting the homework club in the HS space from 6/9. \n·   Disco Loco library on Tuesdays 4-6 with reading and activities \n·   Easy Rollers – soft play and music for under 1s between 10 and 11 am\, under 5s 11 to 12. \n·   Kings Feast – a meal and quiz\, kids before 7.00\, adults 7.00 to 9.00 \n·   15/9 TRA AGM \n·   TRA family fun mornings once a month from 7/10 – coffee and drop in to chat to Chama\, HS Community Co-ordinator. \n·   The space will also be open for hirers. \n·   Once open\, HS will be at Murrain Rd 10-6 Monday to Friday. \nCP asked what the arrangements will be for local residents to run activities. \nSCL confirmed that for events run by HS there will be no charge for KC residents but if someone is running an activity for which they charge\, a small subsidised charge will be levied on their use of the space. \nJMW to send SCL details of someone she knows who is interested in running seated exercise classes.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n JMW \n \n\n\n4.0\nUnit C update\n \n\n\n  \n4.1\nWO reported that there are a few snags to sort out before hand over. He showed some photos of the internal fit out.\n  \n \n\n\n5.0\nPhase 3&4 update  \n \n\n\n  \n5.1\nRG reported that the 6th and final negotiation meeting is due to be held next week. A total of 12 weeks of negotiations. He was encouraged by the attention to detail and the involvement of senior directors\, demonstrating a keenness to win the work. \nIssues that have been challenging or been the subject of value engineering include: \n·        Uncertainty about pricing and availability of pre cast concrete such that part of the ground floor flank elevation to the main courtyard on DZ5N has been changed to brick \n·     Alternative lift supplier being discussed with the LBH lifts team for sales flats \nSavings on refurbishment have been considered in the light of a desire to maintain design parity with the new build blocks. \n·     RG presented proposals to retain brickwork to walkways facing inwards to the estate. EP\, PA and JWM were in favour of this as long as existing metal work and other retained elements are cleaned up.  JWM asked if the balcony walkways would be resurfaced. RG confirmed they will. \nThe view is that the external changes may require a planning application as a material amendment to existing permission. \nFurther value engineering proposals will result in: \n·     Not replacing Weston Court roof. The condition survey indicates that the roof has a 15 year life. The view is that preserving the roof is more sustainable than its replacement with a green one. RG acknowledged that this will put Weston Court out of synch with the other blocks in terms of future roof replacement programmes. PA agrees with this. \nKH asked if brick is not considered a better option visually. RG – specifying pre cast concrete does fit with fashion but there is an aspiration to specify a mix of pcc and brick. \nCP asked if these reductions will result in a lower charge for leaseholders. RG replied that inevitably\, the less is spent on the refurbishment\, the lower the leaseholder recharge will be. \nHC queried the rationale for changing roofs given the release of carbon when carrying out building works. RG agreed with the principle that it is more sustainable not to change the roof. \nCP asked if\, when the Weston Ct roof does need replacing it will be replaced with a green roof. RG assumed that this would be the case unless there has been further technological developments when this time comes. \n·     Omission of external resident stores from spec. is another potential saving. JWM strongly opposed to this; they are used extensively\, though she acknowledged they can attract ASB. RG suggested the option of identifying alternative storage facilities. Fire safety is also a consideration in removing stores where they are currently situated. BB asked what is proposed for the areas where the stores will have been removed. RG replied that there are no plans at the moment; it could be worked through with residents and the contractors. \nCP asked if data could be brought to the next meeting demonstrating how well used the stores are at the moment. WO to compile a report for the next RSG. \n  \nBB asked for an updated timetable. RG reported: \n  \no   Final negotiation meeting 6/8/21 \no   Best and final offer to be submitted by 23/8/21 \no   S20 stage 2 to be issued once the result of the tender is known – Sept. \no   A surgery for leaseholder queries will be organised mid Oct. \no   End of October completion of S20 process. \no   Cabinet approval on 6/10/21. \no   Contract signed in November. \no   3rd stage S20 notice is more by way of information and can be issued after contract entered into. \no   Spring 2022 start on site. \n  \nEP raised the timescale of the S20 process: if cabinet has given the go ahead early in October\, there will not have been the opportunity for leaseholders to put concerns via S20 consultation before the cabinet approval. RG stated that the issues are well known and there will be a delegated authority to deal with ongoing concerns at Director level. \n  \nBB emphasised that leaseholders can only be charged a maximum of what they have been notified in the S20 notices. It looks likely that there will now be reductions for all blocks. \n  \nEP asked for an update on leaseholder buy backs. RG reported that they have continued and that 2 or 3 more are being processed at the moment.\n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \n  \nWO \n  \n \n\n\n  \n5.2\nThere was a site visit to [one of the potential contractor’s] sites this morning. BB asked for feedback. \n  \nPA found it interesting. The finishes and the show flats seemed well designed\, despite a few small issues with cupboards and doors. The community centre was an impressive size and similar to the size of the planned CC at Kings Crescent. \n  \nPD thought common areas were a generous size and again\, finishes looked good. \n  \nBB noted the balconies that looked out over a very busy road and the underground car park apparently flooded. \n  \nWO ran through photos and videos he took on the visit. \n  \nRG noted that one area of discussion arose around the desire to start the conversation about the fit out of our community centre early.\n \n\n\n6.0\nPhase 1 & 2 update \n \n\n\n  \n6.1\nWO reported that many defects have now been resolved. An external consultant went round the energy centre and has asked to speak to a few residents about monitoring their energy use over a period of time. \n  \nLBH are still waiting for a response from Higgins on resolving the problem with venting the lift shafts. WO will let residents know when remedial works are starting. \n  \nKH reported that the Wallington lift is very noisy. WO to note and pass onto the lift consultant. He also noted that a new lift contractor is now in place for LBH – Apex. \n  \nBB asked that this is kept on the agenda for future meetings.\n  \n  \n  \n WO \n  \n  \nWO \n  \n  \n  \n \n\n\n7.0\nTRA update \n \n\n\n  \n7.1\nEP reported that the TRA had their quarterly community-focused meeting on 10/6. An event around the allotments was organised on 20th June; there is another one this Sunday. \n  \nThe homework club is switching to HS in September. \n  \nThe TRA secured a grant so that HS’s Futureheads programme can be extended into a second week. \n  \nTRA AGM is on 15th Sept. Nominations for new committee members are welcome.\n  \n  \n \n\n\n8.0\nITLA update \n \n\n\n  \n8.1\n JM gave an update: Source have resumed a presence at the CC office on Mondays and Wednesdays but there have been very few visitors. We will take a break over August and review in September. \n  \nWe have been dealing with leaseholder buyback requests and anticipate  more work when the next stage of S20 Notices go out.\n \n\n\n9.0\nAny urgent business  \n \n\n\n \n None\n \n\n\n10.0 \nDate of next meeting \n \n\n\n  \n \n22nd September 2021\, 7.00. We will seek advice nearer the date if it will be possible to meet in person.\n \n\n\n\n\nAgenda:\n\n\n\n\nAgenda item \nLead \n\n\n1\n  \nIntroductions and Apologies \n \nCllr Bell (Chair) \n \n\n\n2\nNotes of previous meeting held 26th May 2021 and any matters arising not elsewhere on the agenda \n \nCllr Bell (Chair)\n\n\n3\nHackney Showroom – update and future activities \n \nNina\, Sam (HS)\n\n\n4\n  \nUnit C update \n \nWill (LBH)\n\n\n5\nPhase 3 & 4 \na)     Update on progress with contractor procurement \nb)     Site visits – Ladderswood Estate 27th July \n \n  \nRon (LBH) \nRon (LBH) / John (Source) \n \n\n\n6\nPhase 1 & 2 \n \nWill (LBH) \n \n\n\n7\nTRA update \n \nEmley (TRA Chair)\n\n\n8 \n \nITLA update\nSource\n\n\n9\n  \nAny urgent business \n \nCllr Bell (Chair) \n \n\n\n10\nDate of next meeting \n \nCllr Bell (Chair) \n 
URL:https://kingscrescent.org/calendar/steering-group-meeting-july-2021/
LOCATION:Online
CATEGORIES:steering group meeting
ORGANIZER;CN="Source Partnership":MAILTO:john@sourcepartnership.com; carol@sourcepartnership.com
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